Administrative Assistant - Web, Arts and Media (WAM)
What’s the role?
We are seeking a highly organized Administrative Assistant to support the Head of Web, Arts and Media (WAM) within our Engineering department. This business unit includes engineering for all of Bloomberg Media, which includes Bloomberg.com, the consumer mobile app, smart TV applications and more, as well as both product and engineering teams for Bloomberg Connects, Bloomberg’s art and culture mobile app.
In this role, you will provide comprehensive executive support, maintain effective communication channels, and make informed, rapid decisions in a fast-paced environment.
The ideal candidate is proactive, independent, and detail-oriented. You possess the confidence to interact with senior leadership and maintain strict discretion regarding all confidential matters.
This position is based in our New York office, requiring three days of on-site presence per week.
We’ll trust you to:
Optimize the Head of WAM’s scheduleto ensure maximum time efficiency and productivity.
Coordinate travel logisticsfor complex domestic and international trips, providing real-time support as needed.
Execute administrative operations, including expense approvals, newsletters, polished presentations, and workspace coordination.
Plan departmental eventsand speaking engagements, managing all logistics from inception to execution.
Produce ad hoc reportsand manage special projects within established deadlines.
Uphold professional standardsand confidentiality regarding all business, team, and employee matters.
Lead event coordinationfor initiatives such as town halls, AMAs, and tech talks.
Utilize AI-generated meeting insightsand takeaways to monitor progress on action items, ensuring all outstanding deliverables are tracked and followed up on effectively.
You’ll need to have:
5+ years of administrative experiencesupporting senior-level executives.
Strong communication skillswith the ability to engage effectively with internal and external stakeholders.
Exceptional organizational abilityto manage multiple priorities in a fast-paced environment.
Meticulous attention to detailand a proactive approach to problem-solving.
Strategic gatekeeping expertiseand time-management partnership skills.
Proficiency in Google Workspace and Microsoft Officefor seamless collaboration.
Aptitude for AI toolsto enhance organizational productivity and operational efficiency.
Salary Range = 85,000 - 125,000 USD Annual + Benefits + Bonus
The referenced salary range is based on the Company's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level.
We offer one of the most comprehensive and generous benefits plans available and offer a range of total rewards that may include merit increases, incentive compensation (exempt roles only), paid holidays, paid time off, medical, dental, vision, short and long term disability benefits, 401(k) +match, life insurance, and various wellness programs, among others. The Company does not provide benefits directly to contingent workers/contractors and interns.
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