{"id":3362540,"url":"https://alion.io/job/blue-ops-executive-administrative-assistant","title":"Executive Administrative Assistant","company":{"id":2335094,"name":"Blue Ops","domain":"blueops.com","url":"https://alion.io/company/blueops","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paycom","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["West Palm Beach, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":73000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-27T21:51:54Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-11-02T12:19:10Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"The Executive Administrative Assistant provides high-level administrative support to Blue Ops executive leadership team, ensuring efficient operations and professional communications. This role is responsible for managing complex calendars, coordinating meetings and travel, preparing executive correspondence and presentations, and serving as a trusted liaison internally and externally. The ideal candidate is proactive, detail-oriented, and capable of managing sensitive information with discretion in a fast-paced aerospace startup environment.\nEssential Duties and Responsibilities\nManage and coordinate calendars, appointments, meetings, and travel for executive leaders.\nPrepare internal and external communications, including emails, memos, reports, and presentations.\nOrganize and prioritize incoming information and requests, ensuring timely responses or delegations.\nFacilitate executive meetings, including agenda creation, note-taking, and follow-up tracking.\nCoordinate logistics for board meetings, investor visits, and key customer engagements.\nMaintain and organize files, records, and confidential documents.\nAssist with expense reporting, procurement of supplies, and coordination with vendors.\nSupport office events, company-wide communications, and executive-level project coordination.\nAct as a professional representative of Blue Ops leadership in communications and interactions with internal teams, partners, and stakeholders.\nRequired Qualifications \nEducation\nAssociate’s or Bachelor’s degree in Business Administration, Communications, or a related field preferred.\nExperience\nMinimum 3 years of experience supporting senior executives or C-level leadership in a fast-paced environment.\nExperience in a startup, high-tech, aerospace, or defense environment is a strong plus.\nSkills\nExcellent verbal and written communication skills.\nStrong organizational skills with the ability to multitask and prioritize effectively.\nHigh degree of professionalism and discretion in handling sensitive and confidential information.\nProficiency in Microsoft Office Suite, Google Workspace, and online scheduling tools.\nComfortable interfacing with internal executives, clients, and external partner.\nAdditional Desired Qualifications \nFamiliarity with executive scheduling software and expense submittal software.\nExperience supporting finance, HR, or legal administrative needs.\nAbility to work independently, anticipate needs, and take initiative.\nUnderstanding of ITAR/EAR sensitivity and secure document handling is a bonus\nPhysical Requirements and Working Conditions\nAbility to sit or stand at a desk and work on a computer for extended periods.\nOccasionally may be required to lift up to 15 lbs or support event setup.\nMay require extended hours during key deadlines, events, or leadership engagement.\nBackground Check\nThis position will require successfully completing a post-offer background check. Qualified candidates with a criminal history will be considered and are not automatically disqualified, consistent with federal and state law.\nEEO and ITAR/EAR Work Authorization Disclosure\nRed Cat Holdings provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This position requires direct or indirect access to hardware, software, technology or technical data controlled under the International Traffic in Arms Regulations (ITAR) and the Export Administration Regulations (EAR). Successful candidates for positions subject to ITAR/EAR restrictions must provide proof of U.S. Citizenship or Permanent Residence and must not require sponsorship for export-restricted work authorization.\nE-Verify\nThe company participates E-Verify ensure eligibility for employment and compliance with Right to Work rules.","description_format":"text","description_chars":4065,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":true,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Military","Robotics","Naval Systems","Underwater & Marine Robotics"],"lifecycle":[{"event":"open","at":"2026-10-27T21:51:54Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.798,"p_room":0.788,"age_days":5,"expected_fill_days":7,"reasons":["conf:4","win:late"],"computed_at":"2026-11-02T06:13:15Z"},"pay":null,"html_url":"https://alion.io/job/blue-ops-executive-administrative-assistant","json_url":"https://alion.io/job/blue-ops-executive-administrative-assistant.json","meta":{"generated_at":"2026-11-02T21:35:15Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":30169,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-03T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2335094},"rest":"https://alion.io/mcp/rest/get_company?id=2335094"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fblue-ops-executive-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fblue-ops-executive-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fblue-ops-executive-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/blue-ops-executive-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fblue-ops-executive-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3362540}},{"tool":"search_jobs","arguments":{"company":"blueops.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3362540},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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