{"id":2041057,"url":"https://alion.io/job/bluemercury-executive-assistant-and-office-manager","title":"Executive Assistant and Office Manager","company":{"id":1871582,"name":"Bluemercury","domain":"bluemercury.com","url":"https://alion.io/company/bluemercury","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":75,"open_postings":72,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":32,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Long Island City, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":54000,"max_usd":108000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1667},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-07T16:56:40Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-22T07:11:32Z","board_verified":true,"closed_at":null,"days_open":14,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":14},"description":"About Bluemercury\nWith 178 locations across the country and growing, Bluemercury pioneered a client-first service model that emphasizes hyper-personalized, high-quality beauty interactions. The leading luxury beauty destination and Macy’s, Inc. nameplate offers a highly curated and premium product assortment across a range of categories, Bluemercury helps people discover their unique self by shining a light on what makes them wonderfully distinctive. As Bluemercury continues to evolve, it remains committed to its original intent to serve people and embrace its purpose to be the ultimate specialist in the beauty of every individual. For more information, please visit www.bluemercury.com.\nJob Overview\nThe Loyalty Program Specialist will support the day-to-day execution, marketing, and reporting of our loyalty program, helping to deliver a seamless and rewarding experience for our most loyal clients. This role bridges creative marketing and data-driven operations, ensuring campaigns run smoothly from concept to completion. The ideal candidate is detail-oriented, passionate about beauty and client engagement, and eager to grow in the fast-evolving world of loyalty and CRM.\nKey Responsibilities\nExecutive Support\nProvide proactive, high-level administrative support to the CEO, including complex calendar management, scheduling, meeting coordination, and travel\nManage the CEO’s daily schedule and proactively identify and resolve conflicts and competing priorities\nPrepare and update presentations, decks, and other executive materials for meetings, leadership discussions, and presentations as needed\nGenerate reports and coordinate the collection of business-related recaps\nCoordinate internal and external meetings, ensuring the CEO has the appropriate materials, information, and preparation\nOwn and maintain the company organizational chart in partnership with HR, ensuring it accurately reflects organizational structure, reporting relationships, and changes\nServe as a key point of contact for individuals and organizations interacting with the CEO\nManage correspondence, expenses, contacts, and other administrative responsibilities\nHandle confidential and sensitive information with a high degree of discretion\nSupport leadership meetings, Board meetings, special events, and other executive engagements\nWork cross-functionally to organize calendars, complex activities, travel, conferences etc.\nProvide day-to-day support with technology and other administrative needs, including troubleshooting and coordinating with IT or other resources when needed\nProvide assistance with special projects and other priorities on behalf of the CEO\nOffice Management\nOwn the day-to-day operations, organization, and presentation of the Bluemercury corporate office, ensuring the space is consistently clean, organized and welcoming\nManage office supplies, hospitality needs, incoming and outgoing mail, packages, deliveries, and couriers\nManage relationships with office vendors and service providers and coordinate invoices and services as needed\nHelp maintain the overall appearance and functionality of the space, including keeping products, samples, supplies, and other materials organized and appropriately stored\nEnsure conference rooms and shared spaces are organized, properly equipped, and ready for meetings and visitors\nPartner with HR, IT, Finance, and other teams on workplace needs and initiatives\nIdentify opportunities to improve office operations, organization, and the overall workplace experience\nQualifications\n5+ years of experience in executive support, office management, workplace operations, or a related role\nExperience supporting a CEO or senior executive strongly preferred\nExceptional organizational skills and attention to detail\nHighly proactive with strong follow-through and problem-solving abilities.\nExcellent written and verbal communication skills\nStrong judgment and discretion when handling confidential information\nProfessional, polished, warm, and service-oriented demeanor\nAbility to manage competing priorities and work independently in a fast-paced environment\nAbility to lift/move boxes up to 25 lbs.\nStrong interpersonal skills and ability to interact comfortably with executives, employees, vendors, and external partners\nProficiency with Microsoft Office and/or Google Workspace\nExperience in retail, beauty, luxury, or consumer environments is a plus\nCore Competencies\nExecutive Partnership: Anticipates needs and enables the CEO to operate effectively.\nOrganization & Execution: Manages multiple priorities with accuracy and strong follow-through.\nOwnership: Takes initiative and independently drives responsibilities to completion.\nService Orientation: Creates a seamless and welcoming experience for employees and guests.\nJudgment & Discretion: Handles sensitive information and situations with professionalism.\nAdaptability: Easily shifts between executive priorities and day-to-day office needs.\nWhat Success Looks Like\nSuccess in this role means the CEO is organized, prepared, and able to focus on the highest-priority business matters, while the Bluemercury office operates smoothly, efficiently, and reflects the company’s high standards.\nThis job description is not all inclusive. Bluemercury, Inc. reserves the right to amend this job description at any time. Bluemercury, Inc. is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.\nCORP00","description_format":"text","description_chars":5444,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Skincare"],"lifecycle":[{"event":"open","at":"2026-10-07T17:57:07Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"Filed H-1B visas in the last two years","filings_12m":0,"filings_prev_12m":1,"green_card_filings_12m":0,"median_offered_wage_usd":null,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":52,"band":"ok","label":"Likely open","p_open":1,"p_active":0.583,"p_room":0.9,"age_days":14,"expected_fill_days":32,"reasons":["conf:12","stale_co","win:mid","comp:brand"],"computed_at":"2026-10-22T06:10:10Z"},"pay":null,"html_url":"https://alion.io/job/bluemercury-executive-assistant-and-office-manager","json_url":"https://alion.io/job/bluemercury-executive-assistant-and-office-manager.json","meta":{"generated_at":"2026-10-22T09:45:28Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":6657,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1871582},"rest":"https://alion.io/mcp/rest/get_company?id=1871582"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbluemercury-executive-assistant-and-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbluemercury-executive-assistant-and-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbluemercury-executive-assistant-and-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/bluemercury-executive-assistant-and-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbluemercury-executive-assistant-and-office-manager"}]}