{"id":2376022,"url":"https://alion.io/job/bobyard-people-office-coordinator","title":"People & Office Coordinator","company":{"id":668916,"name":"Bobyard","domain":"bobyard.com","url":"https://alion.io/company/bobyard","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"B","score":80,"open_postings":15,"ghost_share":0,"stale_share":0.8,"repost_share":0,"time_to_fill_p50_days":50,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Francisco, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":80000,"max":90000,"currency":"USD","period":"year","gross":null,"usd_annual":90000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Computer Vision","optional":false},{"name":"Google Workspace","optional":false},{"name":"NLP","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-10-12T13:36:04Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-17T19:14:35Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Company Overview\nConstruction is one of the largest industries in the U.S., but also one of the least technologically advanced. Every year, firms spend over $60B on teams creating cost estimates for bids. The process relies on tedious “takeoffs”-manually measuring and counting materials from drawings.\nBobyard automates takeoffs using computer vision and NLP, making cost estimates 10× faster while reducing errors. We’re a lean startup backed by Primary, Pear, and 8VC, building the next generation of software for the built world.\nThe Role\nWe're looking for a People & Office Coordinator to join our Operations team and be the operational backbone of our day-to-day. This is a foundational role at a critical moment in our growth: we're scaling fast, building out our people systems, and need someone who can keep the engine running while we do it.\nYou'll own our office environment, support the employee experience from day one through offboarding, and be the go-to person for the coordination and administrative work that keeps our team focused and our operations running smoothly. You'll work closely with our CEO as an EA, partner with our ops team on office coordination and culture projects and have real ownership over your areas from the start.\nThis is the right role for someone who is organized and proactive, genuinely enjoys creating great experiences for people, wants to grow their career at the intersection of HR and operations, and thrives in a fast-moving startup environment where things are still being built.\nWhat You'll Do\nOffice Management\nOwn the day-to-day operation of our San Francisco office - keeping it stocked, organized, and a great place to work\n\nManage vendor relationships including office supplies, facilities, food and beverage, and equipment\n\nCoordinate team events, celebrations, all-hands logistics, and company SWAG\n\nHandle office-related contracts, subscriptions, and service coordination\n\nBe the first point of contact for anything office-related - the person who notices what needs to happen before someone has to ask.\n\nServe as the point of contact for office mail, packages, deliveries, and visitor coordination\n\nPeople Operations Support\nSupport the new hire experience end-to-end: coordinate logistics, assist with system access, prepare welcome materials, and ensure Day 1 runs smoothly\n\nHelp coordinate process roll out and company communication around policy acknowledgments, company events, new tools, etc.\n\nAssist with recurring people programs: engagement surveys, milestone recognition, culture initiatives\n\nSupport compliance calendar tracking, flagging key deadlines for required trainings, policy acknowledgments, and filings\n\nAdministrative & Operational Coordination\nProvide calendar coordination and scheduling support to the CEO, including booking travel, maintaining his calendar, and other requests.\n\nDraft communications and prep materials for leadership, including meeting notes, follow-ups, and internal updates\n\nOwn recurring operational tasks and tracking: make sure nothing falls through the cracks\n\nSupport cross-functional coordination across teams, including SDR cohort administration and vendor follow-up\n\nMaintain documentation and process records, keeping shared resources current and accessible\n\nIdentify opportunities to improve or systematize recurring operational workflows\n\nWhat We're Looking For\nRequired\n1-3 years of experience in an office management, operations coordinator, EA, or similar role\n\nExceptionally organized with strong attention to detail and the ability to manage multiple workstreams without dropping the ball\n\nProactive by nature: you notice what needs to happen and take care of it without being asked\n\nStrong communicator, both written and verbal, with a warm and professional presence\n\nComfortable working in a fast-moving, sometimes ambiguous startup environment where priorities can shift\n\nExperience with Google Workspace and Slack; comfortable picking up new tools quickly\n\nNice to Have\nExperience with an HRIS platform (Rippling experience is a plus)\n\nBackground in a startup or high-growth tech environment\n\nInterest in growing within People Operations or HR over time\n\nExperience supporting onboarding, events, or culture programs\n\nBenefits\nCompetitive salary, commission, and equity options\n\nOpportunity to collaborate with a dynamic, driven team\n\nBuild a massive company\n\nThis is a full-time & in-person role in SF. We have a product that blows people’s minds and a massive industry eager to incorporate AI. If you can create unbelievable growth numbers, we would love to work with you.\nComp Philosophy\nCash for stability. Bonus for performance. Equity for ownership. Your package reflects your role, your experience, and what you deliver.","description_format":"text","description_chars":4755,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Company events","Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Construction Management Software"],"lifecycle":[{"event":"open","at":"2026-10-12T18:35:11Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 5","filings_12m":5,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":162500,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":4,"expected_fill_days":50,"reasons":["conf:3","stale_co","velocity","win:early","comp:junior"],"computed_at":"2026-10-17T05:46:00Z"},"pay":{"stated_usd_annual":90000,"is_top_pay":true},"html_url":"https://alion.io/job/bobyard-people-office-coordinator","json_url":"https://alion.io/job/bobyard-people-office-coordinator.json","meta":{"generated_at":"2026-10-17T20:19:31Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4062,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-18T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":668916},"rest":"https://alion.io/mcp/rest/get_company?id=668916"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbobyard-people-office-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbobyard-people-office-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbobyard-people-office-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/bobyard-people-office-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbobyard-people-office-coordinator"}]}