{"id":2030599,"url":"https://alion.io/job/bodewell-group-billing-specialist","title":"Billing Specialist","company":{"id":3866206,"name":"Bodewell Group","domain":"bodewellgroup.com","url":"https://alion.io/company/bodewellgroup","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":null},"role":"Finance","role_family":"Finance","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Diego, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":63000,"max_usd":130000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1579},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-09-22T21:56:57Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-20T03:00:14Z","board_verified":true,"closed_at":null,"days_open":27,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":27},"description":"Description\nBodewell Group is seeking a full-time Billing Specialist to manage client billing and invoicing within our agency environment. This role is primarily responsible for preparing accurate and timely invoices in accordance with project budgets, client rates, and contract terms while partnering closely with project managers to ensure billing reflects work completed. The ideal candidate has experience in agency or professional services billing, exceptional attention to detail, strong Excel skills, and the ability to collaborate across teams. Experience with BigTime is a plus\nAbout Bodewell Group\nAt Bodewell Group, progress starts with people.\nWe are a strategic engagement agency advancing the modern building blocks of society-water, energy, transportation, land and technology. Our 130+ team partners with public and private sector leaders to build understanding, align stakeholders and move complex initiatives forward, shaping the systems that communities rely on every day.\nWe invest in the best and brightest-innovative thinkers, strategic advisors and collaborative problem-solvers who are committed to enhancing human prosperity and quality of life for generations to come. Recognized as a Certified Great Place to Work (2025-2026), we foster a culture grounded in trust and shared purpose while creating space for balance, connection and a life outside of work.\nIf you want to do meaningful work that shapes communities and grow your career alongside people you trust, you’ll find your place at Bodewell.\nPosition:\nLocation and Travel: This person must be located in San Diego. Our offices operate on a hybrid schedule, with 3 days onsite in San Diego. Availability to work extended hours or weekends when project demands require.\nCompensation:\nThe annual base amount for this position is dependent on several factors, including the candidate’s geographic location, experience, and qualifications. The annual base amount may be adjusted based on market conditions in the location where the employee resides.\nA typical hourly base range for this role is: $25.00 - $35.00 - Non -Exempt (actual compensation may vary by location and will follow local regulations).\nKey Responsibilities\nBilling & Client Account Reconciliation\nReview client contracts and statements of work to understand billing terms, invoicing requirements, payment schedules, and other applicable conditions to ensure invoices are prepared in accordance with contractual obligations.\nPrepare accurate client invoices based on approved project budgets, hourly rates, and contractual requirements.\nReview and verify billing data, ensuring accuracy and consistency prior to invoice submission.\nPeriodically audit time entries, billing rates, and billable expenses to support an accurate billing process.\nPartner with project managers to ensure invoices align with work completed and client agreements.\nReconcile client accounts and resolve discrepancies in collaboration with internal teams.\nReceive, record, and post client payments within the accounting system.\nMonitor outstanding balances and assist with follow-up on past due invoices.\nMaintain accurate records of billing transactions and related client communications.\nReporting & Analysis\nGenerate reports on invoice status, accounts receivable aging, and project billing metrics.\nReconcile the accounts receivable subledger to the general ledger and investigate variances as needed.\nIdentify opportunities to improve billing accuracy, efficiency, and process compliance.\nSupport month-end and year-end close activities and related financial reporting.\nRequirements\nBachelor’s degree in Accounting, Finance, or a related field\n3+ years of experience in agency billing, accounts receivable, or finance\nStrong understanding of agency billing practices, project rates, and client contracts\nExperience with BigTime is a plus\nAdvanced Microsoft Excel skills and analytical ability\nExcellent communication and collaboration skills to work with project managers and internal teams\nHighly organized with strong attention to detail\nWhy You’ll Love Working Here\nWe believe meaningful work must be supported by meaningful benefits. Bodewell supports your professional growth, financial stability, health and overall well-being so you can focus on building what matters.\nFlexible, Hybrid Schedule: A hybrid work model that supports flexibility, collaboration and work-life balance.\nMedical, Dental and Vision Benefits: Comprehensive healthcare coverage including several low-cost medical plan options, 100% employer covered dental and vision, and FSA offerings to support our team and their families.\n Financial Growth and Stability: Competitive salaries with clear paths for advancement, 401(k) participation, profit-sharing opportunities and life insurance benefits.\nProfessional Growth and Opportunity: A professional development stipend, internal training programs, mentorship from experienced professionals and exposure to influential stakeholders and complex, high-impact projects.\nRest, Renewal and Well-Being: Three weeks of PTO, 13 paid holidays and a company wellness stipend for ClassPass.\n Community and Recognition: Company events and an employee recognition program celebrate contributions, milestones and the collaborative spirit that defines our culture.","description_format":"text","description_chars":5302,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Company events","Hybrid work","Life insurance","Professional development"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Professional Services"],"lifecycle":[{"event":"open","at":"2026-10-07T14:15:49Z"}],"visa":[],"liveness":{"score":37,"band":"fade","label":"Fading","p_open":1,"p_active":0.671,"p_room":0.55,"age_days":26,"expected_fill_days":22,"reasons":["conf:2","win:tail"],"computed_at":"2026-10-19T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/bodewell-group-billing-specialist","json_url":"https://alion.io/job/bodewell-group-billing-specialist.json","meta":{"generated_at":"2026-10-20T03:49:10Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4269,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3866206},"rest":"https://alion.io/mcp/rest/get_company?id=3866206"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbodewell-group-billing-specialist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbodewell-group-billing-specialist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbodewell-group-billing-specialist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/bodewell-group-billing-specialist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbodewell-group-billing-specialist"}]}