{"id":2963597,"url":"https://alion.io/job/bodwe-group-aec-proposal-coordinator","title":"AEC Proposal Coordinator","company":{"id":4455284,"name":"Bodwé Group","domain":"bodwegroup.com","url":"https://alion.io/company/bodwe-group","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Rippling","truth_index":{"grade":"C","score":62,"open_postings":11,"ghost_share":0.636,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-07T05:47:08Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"inferred_company_offices","remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":70000,"max":80000,"currency":"USD","period":"year","gross":null,"usd_annual":80000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false},{"name":"VPN","optional":false}],"status":"live","first_seen_at":"2026-10-20T19:30:16Z","employer_posted_date":null,"last_verified_at":"2026-10-20T19:30:16Z","board_verified":false,"closed_at":null,"days_open":17,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":17},"description":"About Bodwé Group Companies\nBodwé is the Professional Services Group of Mno-Bmadsen, the investment enterprise and a wholly owned instrumentality of the Pokagon Band of Potawatomi. We are architects, planners, consultants, designers, engineers, scientists, and federal contractors, committed to growing the economy and legacy of the Pokagon Band and supporting its more than 6,000 citizens. We provide value by integrating expertise across the natural and built environment lifecycle—from pre-development and planning to design, procurement, construction, and operations. By integrating expertise across architecture, engineering, construction, and facility management, we deliver holistic, end-to-end solutions that drive efficiency and deliver distinctive outcomes.\nPosition Summary\nThe AEC Proposal Coordinator will lead the end‑to‑end development of high‑quality compliant proposals to federal and non-federal clients. Primary responsibilities will include managing proposal solicitation response schedules, pursuit team assignments, and compliance while supporting win themes and strategic messaging in collaboration with capture and technical leaders. The AEC Proposal Coordinator will coordinate content development, write and edit non-technical proposal sections, customize resumes and project sheets, and oversee graphics and layout to meet Bodwé’s brand and client’s standards. The AEC Proposal Coordinator will lead color reviews, perform final quality and compliance checks, and manage printing and electronic submissions. AEC Proposal Coordinator will also facilitate clear communication across internal teams and partners and support early capture planning and interview preparation.\nAccommodation Requests\nWe are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. If reasonable accommodation is needed to participate in the job application or interview process, contact our HR Director (April Hawkins) at 269-927-0144 or \nEssential Duties and Responsibilities\nThe following inexhaustive list of duties represents a sample of work routinely performed by this role: \nProposal Development\n\nManage the full proposal lifecycle from kickoff to submittal.\n\nTrack deadlines, requirements, and deliverables to ensure a compliant response.\n\nDevelop and manage the proposal schedule and assignments.\n\n Technical Compliance\n\nClosely analyze solicitation documents; identify compliance requirements, evaluation criteria, forms, certifications, and submission standards.\n\nCreate compliance matrices to ensure all instructions are met.\n\nWork with technical teams to ensure content aligns with client’s standards.\n\nClosely analyze solicitation documents; identify compliance requirements, evaluation criteria, forms, certifications, and submission standards.\n\nCreate compliance matrices to ensure all instructions are met.\n\nWork with technical teams to ensure content aligns with client’s standards.\n\nSupport Content Strategy and Win Themes\n\nConducting both external and internal client research, including reviewing the client’s background as well as our firm’s past work and project history with the client.\n\nCollaborate with Capture Director, Market Leaders, and leadership to identify and implement win strategy, differentiators, and value propositions.\n\nShape the narrative to align with client needs, pain points, and evaluation scoring.\n\nPromote consistency and strategic messaging across all sections and team members.\n\n Write, Edit, and Refine Proposal Content\n\nWork with technical staff to gather technical content.\n\nFacilitate kickoff meetings, color reviews, quality checks, and compliance checks.\n\nManage and customize resumes, project descriptions, and org charts.\n\nDraft nontechnical sections such as cover letters, firm overview, project sheets, etc.\n\nEdit and improve technical content for clarity, persuasiveness, and readability.\n\nEnsure tone, structure, and style align with the Bodwé’s brand and client expectations.\n\n Develop Graphics and Layout\n\nWork with graphics or independently to produce graphics, infographics, org charts, and tables that clearly communicate key messages.\n\nFollow branding guidelines and ensure consistent formatting.\n\nPrepare final production files, ensuring print and digital versions meet client’s and Bodwé’s specifications.\n\nQuality Assurance and Final Production\n\nLead color reviews and incorporate feedback.\n\nConduct final compliance checks and ensure all forms, certifications, and attachments are complete.\n\nManage printing, packaging, and electronic upload submissions.\n\n Partner, Sub, and Client Communication\n\nCoordinate with partners, and subs in obtaining non-fee and non-technical collateral necessary for submission.\n\nEnsure all stakeholders understand deadlines, required inputs, and responsibilities.\n\nMonitor communications from the client for addenda or updates.\n\n Support Business Development\n\nAssist in capture planning and research prior to the RFP release.\n\nPrepare materials for interviews, shortlist presentations, and debriefs.\n\nEducation, Experience, and Technical Skills\nRequired Education, Experience, and Technical Skills\n\nBachelor’s degree or higher in business, English, journalism, communications, or a related field. \n\nThree (3) years of federal proposal experience\n\nThree (3) years of proposal coordination experience in AEC industry\n\nProficiency in Adobe Creative Suite (specifically, InDesign), Open Asset and CRM systems\n\nProficiency in Microsoft Office suite, including Word, Excel, Outlook, SharePoint and MS Teams \n\nExcellent written and verbal communication skills, superb organizational abilities along with strong attention to detail\n\nAbility to work under multiple strict deadlines and compressed schedules\n\nManage multiple priorities and deadlines while meeting quality standards and on-time delivery\n\nDemonstrated ability to interact in a cooperative and effective manner\n\nSelf-motivated with the agility to multi-task\n\nAbility to work independently, take initiative, set priorities, and see projects through to completion\n\nCustomer service oriented\n\nAbility to work with technical Subject Matter Experts, understand and interpret solicitations/RFPs and provide guidance and suggestions\n\nMust have or be able to obtain and maintain a Real ID or Passport in order to undergo commercial airfare travel\n\nMust have or be able to obtain and maintain a valid driver's license \n\nPreferred Education, Experience, and Technical Skills\n\nTechnical writing and editing experience\n\nFamiliarity with Sam.gov or GovWin\n\nWorking Environment\nThis position operates in a professional office setting. The role routinely uses standard office equipment such as computers, phones, printers, and photocopiers. The work environment is generally quiet and free from exposure to loud noise, hazardous materials, or heavy machinery. Employees are typically seated for extended periods and may occasionally move about the office to attend meetings or access equipment and supplies.\nPhysical Demands\nSitting/Standing: This role is generally sedentary, performing sitting work utilizing technological office equipment, including a laptop, mouse, keyboard, computer monitors, telephones, scanners, and copiers.\nWalking: This role requires the ability to move about inside the office to access the required technological equipment.\nStooping/Kneeling/Crouching/Crawling: This role may require stooping to reload printer trays with print paper, moving equipment, and managing cords.\nUsing Hands/Fingers:This role constantly operates technological office equipment such as laptops, mice, keyboards, computer monitors, telephones, scanners, and copiers.\nTalking/Hearing: This role requires constant communication with others in the organization to exchange information, review information, and make decisions about information.\nSeeing: This role requires seeing, viewing, and distinguishing all aspects of internal and external communications.\nCarrying/Lifting:This role requires lifting up to 20lbs to transport technological office equipment to and from various workspaces. \nEqual Employment Opportunity\nAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Bodwé Group Companies engage in federal contracting. Therefore, we would be thrilled to accept applications or referrals to hire veterans.\n\nNative American Hiring Preference\nOur parent company, Mno-Bmadsen, prefers to hire Pokagon citizens who are qualified and suitable for available positions. For purposes of this section, “qualified” means that the applicant meets the technical and experiential needs for employment; and “suitable” means that the candidate appears to be the best fit considering present circumstances and conditions. Targeted preference is in the following order:\n\nFirst, to qualified Pokagon Band citizens; and\n\nSecond, to qualified spouses and qualified custodial parents; and\n\nThird, to other qualified Native Americans; and\n\nFourth, to all other qualified applicants\n\nAny determinations as to the applicability of the Pokagon hiring preference are at the discretion of each Company President.\nHome Office Connectivity Requirements for Hybrid & Remote Positions\nTo ensure reliable collaboration, client service, and secure access to company systems, the Company requires minimum connectivity standards to be eligible or remain eligible to work in a hybrid or remote capacity. Employees working remotely must maintain broadband internet service capable of consistently supporting video conferencing, VPN connectivity, and cloud-based applications. Hybrid or remote work eligibility may be reassessed if connectivity standards are not met. This includes:\n\nWired broadband service (cable, fiber, or DSL) with at least minimum 100 Mbps download / 20 Mbps upload\n\nSome positions may require minimum 200-300 Mbps download / 25-35 Mbps upload speed\n\nCellular hotspot or fixed wireless cellular services (e.g., T-Mobile Home Internet) may not be used as a primary connection. The Company will comply with all local, state, and federal requirements as it relates to the reimbursement of home internet expenses. Eligibility for reimbursement of home internet expenses is defined in a separate policy.\nBranch:\nBuildings ServicesEntity:\nTBD Upon HireFLSA Status:\nExemptHours Per Week:\n40Compensation:\n$70,000-$80,000 (compensation is dependent upon qualifications of selected candidate)\nWork Arrangement:\nRemote or Hybrid (Location Dependent)Reports To:\nAEC Proposal DirectorManages Others:\nNoOvernight Travel:\nUp to 5%Tags:\n#Careers #Hiring #JobSearch #Recruiting #HotJobs #RemoteJobs\nOriginally posted on Himalayas","description_format":"text","description_chars":10782,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Home office"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-20T23:28:15Z"}],"visa":[],"liveness":{"score":43,"band":"fade","label":"Fading","p_open":0.85,"p_active":0.566,"p_room":0.9,"age_days":17,"expected_fill_days":28,"reasons":["seen:17","stale_co","win:mid"],"computed_at":"2026-11-07T05:47:08Z"},"pay":{"stated_usd_annual":80000,"is_top_pay":true},"html_url":"https://alion.io/job/bodwe-group-aec-proposal-coordinator","json_url":"https://alion.io/job/bodwe-group-aec-proposal-coordinator.json","meta":{"generated_at":"2026-11-07T15:33:02Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":21142,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-08T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4455284},"rest":"https://alion.io/mcp/rest/get_company?id=4455284"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbodwe-group-aec-proposal-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbodwe-group-aec-proposal-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbodwe-group-aec-proposal-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/bodwe-group-aec-proposal-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbodwe-group-aec-proposal-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2963597}},{"tool":"search_jobs","arguments":{"company":"bodwegroup.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2963597},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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