{"id":3490427,"url":"https://alion.io/job/bon-senior-administrative-assistant","title":"Senior Administrative Assistant","company":{"id":1975596,"name":"BON","domain":"bon.com.na","url":"https://alion.io/company/bon-com-na","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Windhoek, Namibia"],"countries":["NA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":9500,"max_usd":22000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2376},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-29T23:21:00Z","employer_posted_date":null,"last_verified_at":"2026-10-29T23:21:00Z","board_verified":false,"closed_at":null,"days_open":4,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":4},"description":"SENIOR ADMINISTRATIVE ASSISTANT\r\n\n Grade: S1\n\n Windhoek\n\n Minimum Experience: 3+ Years with Working experience in Office Administration or Secretarial\r\n\n Minimum Qualification:\r\n\n Diploma: Post-matric Secretarial Diploma \n\n Closing Date: 12 November 2026\n\n Knowledge & Skills\r\n\n Working knowledge of MS Office.\nAdvanced digital proficiency (the use of AI to enhance efficiency), including MS Office (Excel, Word and PowerPoint) and modern productivity tools.\nKnowledge of SAP financial systems and budget administration.\nNumerical and budgeting skills.\nProcess management skills, with a strong ability to follow up and follow through.\nTime management skills.\nWritten and verbal communication, professional engagement and interpersonal skills.\nConfidentiality and integrity.\nMeticulous, with strong attention to detail.\n\n Duties & Responsibilities\r\n\n The principal accountabilities of this position are to:\nProvide ongoing office administrative support to department management, including proactive diary coordination with the Bank’s key dates and events, screening calls, preparing for meetings, managing correspondence and venues, and drafting general documents, presentations, and budgets as needed.\nProvide minute-taking and secretarial services for Financial Sector Stability Committee, Macroprudential Oversight Committee, Resolution Committee and departmental management during both technical and non-technical meetings using recordings or notes, ensuring accurate and confidential minutes are distributed within 7 working days.\nArrange travel for Management and track all departmental training expenses according to approved budgets and allocations, ensuring ongoing compliance with required approvals.\nEfficiently manage contract administration and document management for the department through accurate record keeping, tracking contract expiry dates, processing payments, maintaining office asset and software records, and recording MOUs. Ensure effective use of the EDRMS, maintain the Bank's filing system, and utilize relevant BON intranet sites.\nConsistently manage departmental budgets using the SAP system, ensuring prompt processing of invoices, purchase orders, payments, petrol/business cards, and entertainment allowances. Maintain clear accountability for petty cash, track and report budget variances, and handle quotations to prevent losses and always ensure responsibility.\nPromote a PAPERLESS & GREEN work environment in the department by means of the relevant organizational policies and procedures of the Bank; ongoing reduction and use of photocopies; report immediately any unsafe or dirty environment to ensure always a clean and eco-friendly work environment in the department.\nPromote a POSITIVE IMAGE & CORPORATE BRAND of the Bank by means of be courteous behaviour, friendly welcoming of all visitors to the Bank and make them comfortable; ensure right protocol, and customer satisfaction\nAny other business as the need may be.","description_format":"text","description_chars":2961,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-29T23:21:00Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":4,"expected_fill_days":29,"reasons":["seen:4","win:early","comp:attention"],"computed_at":"2026-11-03T05:54:40Z"},"pay":null,"html_url":"https://alion.io/job/bon-senior-administrative-assistant","json_url":"https://alion.io/job/bon-senior-administrative-assistant.json","meta":{"generated_at":"2026-11-03T14:16:56Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":20014,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1975596},"rest":"https://alion.io/mcp/rest/get_company?id=1975596"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbon-senior-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbon-senior-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbon-senior-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/bon-senior-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbon-senior-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3490427}},{"tool":"search_jobs","arguments":{"company":"bon.com.na","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3490427},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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