{"id":2538115,"url":"https://alion.io/job/boogie-team-founder-operations-assistant","title":"Founder Operations Assistant","company":{"id":4421909,"name":"Boogie","domain":"boogieteam.com","url":"https://alion.io/company/boogieteam","size_band":"51-200","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Manatal","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":41000,"max_usd":90000,"period":"year","method":"role_country_seniority_unknown","sample_n":9949},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-10-14T14:54:50Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-15T21:28:29Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"About the Role\nBoogie Team is looking for a proactive, highly organized Founder Operations Assistant to help keep the day-to-day operations of a growing business running smoothly.\nYou will serve as a key coordination point between the Founder, virtual assistants, clients, and internal systems. Your role is to make sure tasks move forward, records stay accurate, follow-ups happen on time, and important details do not fall through the cracks.\nThis is more than traditional administrative or calendar support. You will help coordinate staff operations, client communication, billing follow-ups, onboarding, documentation, and internal workflows so the Founder can stay focused on growth and higher-level decisions.\nKey Responsibilities\nStaff & VA Coordination\nCoordinate onboarding and system access for new VAs, including projects, tools, and communication channels.\nMaintain accurate staff records, assignments, rates, weekly limits, agreements, and other important documentation.\nProcess approved operational changes such as project moves, schedule updates, pauses, and offboarding.\nTrack incomplete onboarding requirements, agreements, forms, and missing information.\nMaintain important staff dates such as birthdays and work anniversaries.\nIdentify staffing gaps, capacity concerns, or operational issues and escalate them when needed.\nClient & Billing Support\nMaintain accurate client records, contacts, project information, and billing details.\nCoordinate meetings and follow up on client and internal action items.\nRespond to routine client inquiries and escalate sensitive or high-priority concerns.\nPrepare and send approved invoices and maintain invoice tracking records.\nMonitor payments, overdue balances, and follow-up status.\nSend approved payment reminders and flag unresolved balances to the Founder.\nFounder & Business Support\nTurn Founder requests into clear tasks, owners, priorities, and deadlines.\nFollow up with team members until assigned tasks are completed.\nSupport scheduling, reminders, meeting notes, and action-item tracking.\nMaintain simple staff, client, billing, and operational trackers.\nDocument recurring processes and help improve internal workflows.\nIdentify potential problems early and bring practical recommendations rather than waiting for direction.\nDecision-Making & Escalation\nThe Founder will retain final approval for hiring, termination, compensation or rate changes, client pricing, contract changes, sensitive staff matters, major client issues, and financial commitments.\nThe Founder Operations Assistant will be responsible for coordinating the tasks, documentation, communication, and follow-up surrounding these decisions.\nRequirements\nStrong organizational skills with excellent attention to detail and follow-through.\nProfessional written and verbal English communication skills.\nExperience supporting founders, executives, operations teams, or remote businesses.\nComfortable coordinating virtual assistants, clients, and multiple priorities simultaneously.\nProactive and able to identify missing information, delays, or potential issues without repeated reminders.\nExperience using Google Workspace, spreadsheets, task management platforms, CRMs, invoicing tools, and Slack or similar communication tools.\nAble to handle confidential staff, client, and financial information with professionalism and discretion.\nPreferred Qualifications\nPrevious experience in operations coordination, executive assistance, staffing, recruitment, or virtual assistant management.\nExperience supporting a remote staffing agency, service-based business, or distributed team.\nFamiliarity with onboarding/offboarding processes, invoice tracking, and client account management.\nExperience creating SOPs, trackers, and simple operational systems.\nWhat Success Looks Like\nStaff and client information stays accurate and current. New hires and operational changes are handled smoothly. Important follow-ups happen without the Founder needing to chase them. Invoices and outstanding payments are tracked consistently. Clients and VAs receive timely communication, and the Founder always has clear visibility into what is complete, what is pending, and what requires a decision.","description_format":"text","description_chars":4209,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-14T14:54:50Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":33,"reasons":["conf:3","win:early"],"computed_at":"2026-10-15T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/boogie-team-founder-operations-assistant","json_url":"https://alion.io/job/boogie-team-founder-operations-assistant.json","meta":{"generated_at":"2026-10-16T00:00:09Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-17T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4421909},"rest":"https://alion.io/mcp/rest/get_company?id=4421909"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fboogie-team-founder-operations-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fboogie-team-founder-operations-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fboogie-team-founder-operations-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/boogie-team-founder-operations-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fboogie-team-founder-operations-assistant"}]}