{"id":4143207,"url":"https://alion.io/job/boomering-executive-assistant","title":"Executive Assistant","company":{"id":3775652,"name":"Boomering","domain":"boomering.ph","url":"https://alion.io/company/boomering","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Zoho Recruit","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Angeles City, Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Gmail","optional":false},{"name":"Google Workspace","optional":false},{"name":"Make.com","optional":true},{"name":"Monday.com","optional":true}],"status":"live","first_seen_at":"2026-11-12T05:58:57Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-12T18:05:37Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Work Location: On-site - Boomering Office\nEmployment Type: Full-Time\nWork Schedule: 6:00 AM - 2:30 PM Philippine Time (Monday to Friday)\nPublic Holidays: Queensland, Australia\nSalary: 45 to 50k pesos\nAs an Executive & Personal Assistant:\nYou will play a vital role in supporting the Operations Manager and Co-Founder of a growing Australian commercial shopfitting, joinery, manufacturing, and procurement business.\nThis is an exciting opportunity for a highly organised, proactive, and resourceful professional who thrives in a fast-paced environment and enjoys managing both executive business responsibilities and personal lifestyle arrangements.\nYou will be responsible for coordinating executive schedules, managing communications, arranging complex international travel, overseeing personal and household administration, and ensuring important business priorities remain on track.\nThe ideal candidate is someone who anticipates needs, takes ownership of responsibilities, exercises sound judgment, and handles confidential information with the utmost discretion.\nYour Responsibilities as an Executive & Personal Assistant Would Be:\nExecutive and Administrative Support\nManage and coordinate executive calendars, appointments, meetings, and business and personal commitments.\nMonitor, organise, and prioritise incoming emails, identify urgent matters, and prepare professional correspondence.\nCoordinate meetings, prepare agendas, take minutes, and follow up on action items.\nLiaise with internal teams, clients, suppliers, contractors, and external stakeholders to ensure effective communication.\nPrepare business reports, presentations, spreadsheets, and other executive documentation.\nMaintain organised, accurate, and confidential digital records and filing systems. Business Priorities and Strategic Coordination\nAssist in monitoring quarterly business priorities, annual objectives, and long-term strategic goals.\nPrepare weekly executive priority reports outlining schedules, deadlines, outstanding decisions, and progress against business objectives.\nSupport weekly leadership meetings by preparing scorecards, agendas, and outstanding issues.\nTrack business commitments and proactively identify competing priorities or potential scheduling conflicts. International Travel Management\nCoordinate end-to-end domestic and international travel arrangements, including flights, accommodation, transportation, travel insurance, and itineraries.\nOrganise complex multi-city business trips, particularly involving Australia, China, the Philippines, and the United States.\nManage travel documentation, visa requirements, passport renewals, and other international travel requirements.\nMaintain frequent flyer accounts, travel preferences, loyalty programs, and upgrade requests.\nMonitor travel arrangements and respond promptly to cancellations, delays, and last-minute itinerary changes. Personal and Family Assistance\nCoordinate personal and family travel arrangements, including international school holidays, special occasions, and family commitments.\nCommunicate with international schools and service providers regarding schedules, travel requirements, and administrative matters.\nMonitor important personal documentation, insurance policies, visa renewals, and expiration dates.\nArrange personal appointments, restaurant reservations, events, accommodation, and other lifestyle bookings.\nCoordinate household services, vehicle maintenance, registrations, and other personal administrative requirements. Household Budget and Financial Administration\nMaintain and update monthly household budgets and monitor actual expenses against planned expenditure.\nTrack household bills, subscriptions, rental payments, and recurring financial commitments.\nPrepare payment schedules and documentation for executive approval.\nCoordinate with the company's finance coordinator to maintain accurate personal expense records.\nOrganise receipts, invoices, and supporting documentation for accounting and tax purposes. Systems, Process Improvement, and Technology\nUtilise Google Workspace applications, including Gmail, Calendar, Drive, Docs, Sheets, and Chat, to manage daily responsibilities.\nMaintain accurate task tracking and workflow records using project management and CRM platforms.\nLeverage AI tools to assist with research, drafting, summarising, and administrative efficiency while verifying output accuracy.\nDevelop checklists, templates, and standard operating procedures to streamline recurring administrative tasks.\nIdentify opportunities for workflow automation and process improvement. Confidentiality and Professional Judgment\nHandle sensitive business, financial, and personal information with strict confidentiality.\nObtain executive approval before making financial commitments, confirming paid bookings, or communicating binding decisions.\nFollow established information security procedures and use only approved business systems.\nWhat We're Looking For: Required Qualifications and Experience\nAt least 3 years of experience as an Executive Assistant or Personal Assistant supporting a business owner, senior executive, or company director.\nDemonstrated experience providing both executive business support and personal or lifestyle assistance.\nProven ability to coordinate complex international travel, including multi-city itineraries, visa requirements, and last-minute travel changes.\nExperience managing personal or household budgets, expense tracking, bill payments, and renewals.\nExcellent written and verbal English communication skills.\nStrong proficiency in Google Workspace, particularly Gmail, Calendar, Drive, Docs, and Sheets.\nPractical experience using AI tools for administrative support, research, and document preparation. Preferred Qualifications\nExperience using monday.com, HubSpot, or similar project management and CRM platforms.\nFamiliarity with Make.com or other workflow automation tools.\nPrevious experience supporting executives in Australian businesses.\nExposure to the construction, commercial shopfitting, manufacturing, or procurement industries.\nKnowledge of the Entrepreneurial Operating System (EOS), including Rocks, Scorecards, and Level 10 Meetings. Key Competencies for Success:\nProactive and Resourceful: Anticipates executive needs and identifies solutions before problems arise.\nHighly Organised: Effectively manages complex calendars, competing deadlines, and multiple responsibilities.\nDetail-Oriented: Maintains accuracy across travel arrangements, financial records, and administrative documentation.\nAdaptable and Flexible: Responds confidently to changing priorities and occasional international time-zone requirements.\nTrustworthy and Discreet: Handles sensitive personal and business matters with integrity and professionalism.\nExcellent Communicator: Builds productive relationships with executives, colleagues, suppliers, and service providers.\nAccountable and Independent: Takes ownership of tasks and consistently follows through without requiring reminders.\nTechnology-Savvy: Confidently uses digital tools and continuously looks for ways to improve efficiency. What Success Looks Like: As an Executive & Personal Assistant, you will be expected to demonstrate exceptional organisation, responsiveness, and reliability through the following outcomes:\nWeekly executive priority reports are delivered every Monday by 9:00 AM Gold Coast time.\nExecutive inboxes are reviewed twice daily, with urgent matters identified within four working hours.\nTravel options and draft itineraries are prepared within 48 hours of receiving requests.\nMeetings, appointments, renewals, and important deadlines are managed without preventable oversights.\nMonthly household budgets are reconciled by the 5th of each month.\nMeeting action items are followed up within one working day.\nNew requests are acknowledged within the same working day. Executive schedules, personal arrangements, and administrative systems remain organised and up to date. Your love for Boomering will jump-start with these meaningful engagement activities and perks. Using the concepts and tools of EOS (Entrepreneurial Operating System), Boomering provides a fun, rewarding, and stimulating environment where work-life balance meets a commitment to foster growth.\nGenuinely caring Leadership Team\nCompetitive salary package\nCompany-provided full desktop/laptop set-up with backup internet\nFree pre-employment Medical Assessment (T&C apply)\nHMO on the first day of hire\n15 Vacation Leaves and 5 Sick Leaves\nAnnual Performance Reviews\nUnlimited Employee Referral Incentives\nEmployee Loan Facilities\nSocial Clubs and Interest Workshops\nCompany events with opportunities to win prizes and receive recognition for outstanding performance\nStatutory Benefits: Maternity, Paternity and Solo Parent Leaves, Magna Carta for Women, Retirement Benefits, OT, and Premium Pay About Boomering: Boomering is an ISO-certified, leading BPO company in Clark Freeport Zone, Pampanga. Our mission to Enrich Client and Staff Lives through Simple and Smart Offshoring Solutions and our S.T.E.P. Core Values (Service, Transparency, Excellence, and Partnership) are the foundations of our continuing success. Providing equal opportunities and a collaborative culture of excellence, Boomering is not just your average BPO. We are here to make a difference. Future-proof your career and pursue your passion with Boomering! We want career thrill-seekers who are committed to growth as much as we are. Website: www.boomering.ph Career Portal: https://boomering.zohorecruit.com/jobs/Careers Facebook and LinkedIn: Boomering Inc.; Boomering Careers","description_format":"text","description_chars":9639,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":["Company events"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Recruiting & Staffing","Accounting & Bookkeeping Services"],"lifecycle":[{"event":"open","at":"2026-11-12T05:58:57Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":8,"reasons":["conf:4","win:early"],"computed_at":"2026-11-12T10:38:37Z"},"pay":null,"html_url":"https://alion.io/job/boomering-executive-assistant","json_url":"https://alion.io/job/boomering-executive-assistant.json","meta":{"generated_at":"2026-11-13T00:13:36Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":500,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3775652},"rest":"https://alion.io/mcp/rest/get_company?id=3775652"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fboomering-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fboomering-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fboomering-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/boomering-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fboomering-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4143207}},{"tool":"search_jobs","arguments":{"company":"boomering.ph","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4143207},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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