{"id":2311631,"url":"https://alion.io/job/bowie-state-university-program-administrative-specialist","title":"Program Administrative Specialist","company":{"id":14901,"name":"Bowie State University","domain":"bowiestate.edu","url":"https://alion.io/company/bowie-state-university","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":77,"open_postings":15,"ghost_share":0,"stale_share":0.933,"repost_share":0,"time_to_fill_p50_days":57,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Bowie, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":60000,"max":70000,"currency":"USD","period":"year","gross":null,"usd_annual":70000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Oracle ERP","optional":true}],"status":"live","first_seen_at":"2026-10-11T00:00:00Z","employer_posted_date":"2026-10-11","last_verified_at":"2026-10-21T15:33:54Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"Job Posting:\nJR102210 Program Administrative Specialist (Open)Department:\nAcademic Affairs, PMPosition Type:\nRegularOpen Date:\n10-11-2026Close Date:\n$60,000 - $70,000Job Description:\nThe Program Administrative Specialist position is responsible for providing very high level of administrative support to the Division of Academic Affairs, and the Office of the Provost in particular. This position will report to the Provost and Vice President for Academic Affairs.Responsibilities:\nProvide complex administrative secretarial and clerical support to the Office of the Provost. Serves as Executive Assistant to the Leadership in the Office of the Provost. \nArrange meetings and conferences as required. \nSchedule interviews and appointments where relevant and as requested. \nEdit, proofread and format a variety of documents and materials created by management and other staff members.\nMaintain paper and electronic filing systems; sort out documentation for filing, and conduct periodic purging of the filing system.\nRecord all paperwork submitted to the Office of the Provost after review and signature by the Provost Office Leadership.\nFile administrative personnel documents.\nSupervise screening of telephone calls and visitors to the office. \nPrepare relevant documentation for reimbursement of expenditure incurred through the utilization of the corporate and Diners Club cards issued to the Associate Provosts. \nAttend meetings and record minutes upon request.\nCoordinate travel requests (including airline and hotel reservations and ground transportation arrangements) for the Office of the Provost and other personnel when required, and prepare relevant documentation with regard to requests for reimbursement. \nLiaise with other departmental administrative assistants as required to support the general management and administrative offices.\nProvide back-up support to the Staff Assistant in his/her absence. \nIndependently handle other routine matters as appropriate. \n\nGeneral Duties:Assist, where required, in coordinating logistical activities (student/faculty contracts, budget processes [budget transfers, expenditure/revenue transfers, budget monitoring], purchase requisitions, travel arrangements) for grant and state-funded programs.\nAssist, where required, in coordinating logical activities (students' contingent requisitions/contracts, faculty overloads, pay letters, purchase requisitions) for grant and state-funded programs. \nProof and edit proposals and other administrative documentation prior to dissemination/submission.\nInput position descriptions into the Human Resources PeopleAdmin system as required.\nMaintain inventory of the office's stationery and replenish inventory as required. (including replenishing of stationery for the Office of International Education and Student Services).\nLiaise with DIT and other external vendors with regard to troubleshooting of office equipment; source required office equipment as required and prepare the relevant documentation for ordering equipment and supplies.\nAssist with varying students' issues as necessary.\nProvide administrative assistance to other departments/individuals where required.\n\nOther Duties as Assigned:Provide a high level of executive and administrative support and handle matters of a highly confidential and/or sensitive nature.\nMaintain open lines of communication with internal and external constituents on behalf of the office of the Provost.\nAct, where required as backup to the Staff Assistant in undertaking the relevant timesheet entry for the Provost and Vice President for Academic Affairs.\nBrief the Associate Provosts and Staff Assistant on matters which require immediate or continuous attention.\nReply to routine inquiries as directed. \nAssist in the administration of policies and procedures, including packaging new hire paperwork and forwarding to the Provost for review and approval.\nAssist in maintaining employment contracts for faculty.\nAssist in maintaining tenure review schedule and coordination of faculty notifications. \nAssist in the preparation and dissemination of Annual Full-time Salary Notification Letters . \nPeriodically audit all faculty records maintained for accuracy, current information and other documents as required.\n\nQualifications:\nBachelor’s Degree required. Master’s degree in administration or related area strongly preferred. \nMinimum five (5) years of administrative office support experience required.\nHighly skilled knowledge of, and skills in the practical application of generally accepted office practices and procedures \nExpertise in communication effectively both orally and in writing. \nStrong skills in proofreading and editing written documents. \nAbility to understand and follow oral and written instructions. \nSkills in various computer software packages, with expertise in word processing, spreadsheets, databases, and presentation programs, internet, email and calendar software. \nAbility to independently undertake events planning and coordination. \nStrong working knowledge of research and reporting methods and techniques used in conducting studies, as well as in collecting, compiling, analyzing, and organizing data and information of analytical, statistical and mathematical principles and techniques used for performing computations, and presenting information in chart and graph forms. \nAbility to interact effectively with internal and external parties in a courteous and efficient manner. \nAbility to effectively plan, organize, prioritize and execute multiple and continuing assignments with general instructions.\n\n Preferred Qualifications:\nExperience in a higher education highly preferred. \nExperience with MS Office suite (Word, Excel, PowerPoint) and PeopleSoft (preferred). \nAdditional Job Information:\nBenefits include medical, dental, prescription, long-term disability, accidental death and dismemberment insurance and life insurance; paid time for paid sick leave, annual leave, and personal leave; 12 paid holidays per year, tuition remission; employer-funded pension and supplemental retirement accounts.\nBowie State University shall not discriminate against any individual on the basis of race, color, religion, age, ancestry or national origin, sex, sexual orientation, disability, marital status or veteran status. All policies, programs, and activities of Bowie State University are and shall be in conformity with all pertinent Federal and state laws of nondiscrimination including, but not limited to: Title VII of the Civil Rights Act of 1964, as amended, Title IX of the Education Amendments of 1972, the Equal Pay Act of 1963, the Age Discrimination Act, Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, Federal Executive Order No. 11375, and Article 49B of the Annotated Code of Maryland. This commitment applies in all areas and embraces faculty, staff, and students.\nEqual opportunity of access to academic and related programs shall be extended to all persons. Bowie State University shall have as its firm objective equal opportunity in recruitment and hiring, rate of pay, all other promotions, training, retention and dismissals, for all employees and applicants for employment. The University will stress equal access for employees and applicants for employment to all programs and services provided by the University both on and off campus. The University will also provide equal opportunity and an atmosphere of nondiscrimination with respect to women and members of minority groups in all its operations. In addition, the University shall promote equal opportunity and equal treatment through a positive and continuing Affirmative Action Program.\nThe University makes, and will continue to make, reasonable accommodations to promote the employment of qualified individuals with disabilities and disabled veterans, unless such accommodations would impose an undue hardship on the University's business.\nIn addition, employees and applicants will not be subjected to harassment, intimidation, threats, coercion, or discrimination because they have engaged in, or may have engaged in, activities such as filing a complaint, assisting or participating in an investigation, compliance review or hearing, or opposing any act or practice made unlawful, or exercising any other right protected by Section 503 of the Rehabilitation Act of 1973, as amended or the Vietnam Era Veterans Readjustment Assistance Act of 1974, as amended.","description_format":"text","description_chars":8477,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Annual leave","Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education"],"lifecycle":[{"event":"open","at":"2026-10-12T01:26:46Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 7","filings_12m":7,"filings_prev_12m":5,"green_card_filings_12m":0,"median_offered_wage_usd":77500,"route":null,"cap_exempt":true,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":10,"expected_fill_days":57,"reasons":["conf:2","stale_co","win:early"],"computed_at":"2026-10-21T05:46:15Z"},"pay":{"stated_usd_annual":70000,"is_top_pay":false},"html_url":"https://alion.io/job/bowie-state-university-program-administrative-specialist","json_url":"https://alion.io/job/bowie-state-university-program-administrative-specialist.json","meta":{"generated_at":"2026-10-22T02:09:44Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1584,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":14901},"rest":"https://alion.io/mcp/rest/get_company?id=14901"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbowie-state-university-program-administrative-specialist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbowie-state-university-program-administrative-specialist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbowie-state-university-program-administrative-specialist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/bowie-state-university-program-administrative-specialist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbowie-state-university-program-administrative-specialist"}]}