{"id":4053807,"url":"https://alion.io/job/bpcm-accounts-payable-specialist","title":"Accounts Payable Specialist","company":{"id":5842,"name":"BPCM","domain":"bpcm.com","url":"https://alion.io/company/bpcm","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":60000,"max":75000,"currency":"USD","period":"year","gross":null,"usd_annual":75000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":true},{"name":"QuickBooks","optional":true}],"status":"live","first_seen_at":"2026-11-10T00:00:00Z","employer_posted_date":"2026-11-10","last_verified_at":"2026-11-11T08:01:26Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"We're looking for a detail-oriented Accounts Payable Specialist to own the invoice-to-payment cycle in a fast-paced agency setting. You'll pay the vendors, freelancers, and event partners who make our campaigns happen, make sure every client-billable cost is captured and rebilled, and help the finance team close each month accurately. If you enjoy working alongside creative account teams and keeping the numbers right under tight deadlines, we'd love to meet you.\nRequirements\nWhat You’ll Do\nProcess a high volume of invoices from media monitoring services, wire services, photographers, printers, venues, caterers, and other campaign vendors. \nCode every cost to the correct client, job number, and GL account so billable expenses are rebilled and agency margins are tracked accurately. \nManage payments to freelancers and independent contractors, including onboarding paperwork, W-9 collection, and 1099 filing. \nProcess influencer and talent payments in line with contracts and campaign deliverables. \nTrack pass-through and out-of-pocket client costs, and partner with billing to make sure they appear on client invoices. \nRoute invoices for approval by account leads and department heads, following up to keep approvals moving on tight campaign timelines. \nPrepare and execute weekly payment runs by check, ACH, wire, and virtual card, including rush payments for events and launches. \nReview and process employee expense reports, including client entertainment, travel, and media meals, for policy compliance and correct client coding. \nReconcile corporate credit card statements and allocate charges to clients and jobs. \nSet up and maintain vendor master data, including bank-detail verification to prevent payment fraud. \nReconcile vendor statements and the AP subledger to the general ledger every month. \nSupport month-end close with accruals for unbilled campaign costs, aging reports, and AP reconciliations. \nAnswer vendor, freelancer, and account team questions about invoice and payment status promptly. \nAssist Controller and Accounts Receivable on matters related to client billing. \nSupport audits and identify ways to streamline AP processes and automation. \nWhat You’ll Bring\n2+ years of full-cycle accounts payable experience. \nHigh school diploma or equivalent; an associate's degree in accounting, finance, or a related field is a plus. \nSolid understanding of basic accounting principles, including debits and credits, accruals, and the general ledger. \nHands-on experience with an ERP or accounting system such as NetSuite, QuickBooks, SAP, Oracle, Sage Intacct, or Microsoft Dynamics. \nIntermediate Excel skills, including VLOOKUP/XLOOKUP, pivot tables, and basic formulas. \nStrong attention to detail and a track record of accuracy with high transaction volumes. \nClear written and verbal communication skills. \nPreferred qualifications\nAccounts payable experience at a PR, marketing, advertising, or creative agency. \nExperience with agency management or job-costing software \nExperience with AP automation tools such as Concur \nFamiliarity with client rebilling, markups on pass-through costs, and project-based accounting. \nExperience paying freelancers, influencers, or international vendors. \nWhat makes someone great in this role\nOrganized: you manage competing deadlines without letting details slip. \nCurious: you dig into discrepancies until you find the root cause. \nTrustworthy: you handle confidential financial information with discretion. \nService-minded: you keep vendors, freelancers, and account teams informed and treat every inquiry as a chance to build a relationship. \nImprovement-focused: you look for ways to make the process faster and more accurate. \nBenefits\nMedical, Dental, Vision Benefits\n401k and additional supplementary benefits\nWFH Stipend\nSummer Fridays\nGenerous PTO policy with a 2-week holiday break in December\nThe anticipated salary range for this position is $60,000.00- $75,000.00. Actual compensation is based on a range of factors including but not limited to skill set, level of experience, and location. Whether a prospective employee will be paid within the compensation range listed above will depend on a number of factors including but not limited to the candidate's depth of experience and qualifications; the level of specialization the role requires; budgetary considerations, and the local market conditions that exist where the employee will be based.\nThis role will be hybrid, 3 days minimum in office.\nWhy BPCM:\nWe believe that the strongest aspect of our agency is our team, and we take great care in ensuring their wellbeing, connection and support. Our past, present and future team will tell you that BPCM is extremely strong at balancing a fast-paced, high-achieving environment with a strong community and individual care. Our agency is committed to excellence for our clients, and for each other. We offer a competitive salary, benefits, hybrid work schedule, WFH stipend, summer hours and a generous Paid Time Off policy.\nBPCM is committed to fostering and promoting an inclusive environment that allows us to recruit and retain highly talented staff with diverse backgrounds and differing abilities.\nThe job description is to be used merely as a guide of expectations rather than an exhaustive list of all duties and competencies. All requirements and skills are subject to change as business needs evolve.","description_format":"text","description_chars":5401,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan","Hybrid work"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Advertising","Creative Agencies"],"lifecycle":[{"event":"open","at":"2026-11-11T03:26:58Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":41,"reasons":["conf:2","win:early"],"computed_at":"2026-11-11T05:49:22Z"},"pay":{"stated_usd_annual":75000,"is_top_pay":false},"html_url":"https://alion.io/job/bpcm-accounts-payable-specialist","json_url":"https://alion.io/job/bpcm-accounts-payable-specialist.json","meta":{"generated_at":"2026-11-11T09:48:06Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":16476,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5842},"rest":"https://alion.io/mcp/rest/get_company?id=5842"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbpcm-accounts-payable-specialist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbpcm-accounts-payable-specialist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbpcm-accounts-payable-specialist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/bpcm-accounts-payable-specialist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbpcm-accounts-payable-specialist"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4053807}},{"tool":"search_jobs","arguments":{"company":"bpcm.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4053807},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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