{"id":791387,"url":"https://alion.io/job/bpcm-executive-assistant","title":"Executive Assistant","company":{"id":5842,"name":"BPCM","domain":"bpcm.com","url":"https://alion.io/company/bpcm","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":40000,"max":55000,"currency":"USD","period":"year","gross":null,"usd_annual":55000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-06-15T00:00:00Z","employer_posted_date":"2026-06-15","last_verified_at":"2026-11-02T10:41:29Z","board_verified":true,"closed_at":null,"days_open":140,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":140},"description":"We are seeking an Executive & Office Assistant to support two NY partners in managing daily tasks, communications, and scheduling. This role also involves assisting with office management and People Operations (HR and recruiting). It’s an excellent opportunity for someone eager to contribute to the culture of a fast-paced, growing PR agency while gaining exposure to various aspects of business operations.\nYou will report to the People Operations Manager and the Growth & Strategy Manager.\nRequirements\nKey Responsibilities:\n1. Executive Assistance:\nProvide high-level administrative support to the two partners, including calendar management, scheduling meetings, and organizing travel arrangements. \nPrepare documents, presentations, and other materials for meetings and client presentations. \nScreen calls, emails, and other correspondence, prioritizing and responding on behalf of the partners when necessary. \nAssist with day-to-day office needs, ensuring smooth operations and support for the leadership team. \nAccurately prepare and file expense reports and invoices in a timely manner using Excel and expense software, SAP Concur \nMaintain up-to-date and organized contact lists, files and confidential records \nHandle personal ad hoc duties as needed \n2. Office Management:\nServe as the dedicated point person for BPCM operation inquiries \nCoordinate and manage office supplies and resources. \nServe as the main point of contact for office-related needs, including vendor management \nAssist in maintaining a clean, organized, and welcoming office environment. \n3. People Operations & HR Support:\nAssist with recruitment by scheduling interviews, liaising with candidates, and maintaining applicant tracking. \n Provide administrative support for employee onboarding \n Participate in shaping and maintaining a positive, inclusive, and creative office culture by assisting with employee engagement initiatives and team-building activities.\n Be an active and supportive team player who contributes ideas to improve agency processes and the working environment.\n Qualifications:\n1-2 years of experience in an administrative, executive assistant, or office management role, preferably within a creative or fast-paced environment. \nStrong organizational skills and the ability to manage multiple tasks simultaneously. \nExceptional communication skills, both written and verbal. \nProficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. \nA positive, proactive, and adaptable attitude with a willingness to take on new tasks and responsibilities. \nInterest in contributing to company culture and people operations. \nAbility to maintain confidentiality and handle sensitive information with discretion. \nExperience or interest in PR or creative industries is a plus. \nBenefits\nMedical, Dental, Vision Benefits\n401k and additional supplementary benefits\nWFH Stipend\nSummer Fridays\nGenerous PTO policy with a 2-week holiday break in December\nThe anticipated salary range for this position is $40,000.00- $55,000.00. Actual compensation is based on a range of factors including but not limited to skill set, level of experience, and location. Whether a prospective employee will be paid within the compensation range listed above will depend on a number of factors including but not limited to the candidate's depth of experience and qualifications; the level of specialization the role requires; budgetary considerations, and the local market conditions that exist where the employee will be based.\nThis role is hybrid, requiring a minimum of 4 days in the office each week, with up to 5 days possible.\nWhy BPCM:\nWe believe that the strongest aspect of our agency is our team, and we take great care in ensuring their wellbeing, connection and support. Our past, present and future team will tell you that BPCM is extremely strong at balancing a fast-paced, high-achieving environment with a strong community and individual care. Our agency is committed to excellence for our clients, and for each other. We offer a competitive salary, benefits, hybrid work schedule, WFH stipend, summer hours and a generous Paid Time Off policy.\nBPCM is committed to fostering and promoting an inclusive environment that allows us to recruit and retain highly talented staff with diverse backgrounds and differing abilities.\nThe job description is to be used merely as a guide of expectations rather than an exhaustive list of all duties and competencies. All requirements and skills are subject to change as business needs evolve.","description_format":"text","description_chars":4545,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan","Hybrid work"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Advertising","Creative Agencies"],"lifecycle":[{"event":"open","at":"2026-09-12T03:36:36Z"}],"visa":[],"liveness":{"score":5,"band":"cold","label":"Long shot","p_open":1,"p_active":0.189,"p_room":0.28,"age_days":140,"expected_fill_days":24,"reasons":["conf:3","win:tail","crowd:"],"computed_at":"2026-11-02T06:13:15Z"},"pay":{"stated_usd_annual":55000,"is_top_pay":false},"html_url":"https://alion.io/job/bpcm-executive-assistant","json_url":"https://alion.io/job/bpcm-executive-assistant.json","meta":{"generated_at":"2026-11-02T12:15:16Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":16796,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-03T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5842},"rest":"https://alion.io/mcp/rest/get_company?id=5842"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbpcm-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbpcm-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbpcm-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/bpcm-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbpcm-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":791387}},{"tool":"search_jobs","arguments":{"company":"bpcm.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":791387},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}