{"id":3520376,"url":"https://alion.io/job/brain-box-admin-assistant-document-control-australian-client-day-shift","title":"Admin Assistant - Document Control (Australian Client / Day Shift)","company":{"id":4459893,"name":"Brain Box","domain":"brain-box.com.au","url":"https://alion.io/company/brain-box","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":100,"open_postings":6,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":21,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":11000,"max_usd":29000,"period":"year","method":"role_country_seniority_unknown","sample_n":50},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":false},{"name":"ChatGPT","optional":false},{"name":"Claude","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-30T11:48:43Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-01T06:21:34Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"About Brainbox\nBrainbox is a unique BPO that focuses not only on delivering excellent service but also on fostering an amazing culture. Rooted in our core value of 'Always Be Kind', we prioritise kindness in every policy, decision, and action. Our Philippines management team is composed entirely of Filipinos, and we provide unlimited training and HMO benefits from day one to help our people grow and become their best selves.\nThe Role\nWe are looking for an Administration Assistant, Document Control to own the document register and document formatting for our client, a Swedish mining equipment business operating across Australia, Asia and Europe. You will keep the client's manuals, quotations and customer material accurate, current and on brand, working directly with the business owner on a live queue of document jobs.\nMost of the role is document formatting and document control, with quotation support, marketing support and general administration making up the rest. Technical content, pricing and engineering specifications are supplied by the client, so this is not a technical writing role.\nKey Duties\nDocument Formatting\nFormat and rebuild long technical documents in Microsoft Word using styles, section breaks, headers and footers, automatic contents and tables.\nConvert PDF manuals and supplier documents into fully editable Word files.\nApply the client's brand and layout standards consistently across manuals and customer documents.\nCheck every document against the brief before release.\nDocument Control\nMaintain the document and revision register, including version numbers, status and approved versions.\nManage document storage and access in SharePoint.\nMake sure only current, approved versions are issued.\nQuotation Support\nPrepare and format quotations using the pricing and specifications supplied by the client.\nKeep quotation documents consistent, accurate and on brand.\nMarketing Support and Administration\nPrepare presentations and customer material in PowerPoint and simple design tools.\nProvide general administrative support to the business owner.\nTurn urgent requests around on the same day.\nRequirements\nRequirements\nOne to two years or more of experience in an administration, document control or coordination role.\nAdvanced Microsoft Word skills, including styles, section breaks, headers and footers, automatic contents and tables. Shortlisted candidates will complete a Word formatting test.\nProven experience converting PDF documents into fully editable Word files.\nExperience maintaining a document or revision register, including version numbers, status and approved versions.\nConfident with PowerPoint, PDF editing tools, SharePoint and Microsoft 365.\nHigh attention to detail, with examples of accurate work on long or technical documents.\nExcellent written and spoken English.\nResponsive and reliable under short deadlines, able to turn urgent work around on the same day.\nAble to work independently and to raise unclear requirements with options and a recommendation.\nPreferred\nExperience in mining, engineering, manufacturing or technical documentation.\nBasic design skills in Canva or Adobe.\nExperience using AI tools such as Claude or ChatGPT to support administrative work.\nExperience working with Australian or international clients.\nBenefits\nPerks\nAttractive and competitive salary\nDay shift\nTenure-based and Performance-based incentives\nPaid time off\nUnlimited cash incentives for hired referrals\nEngagement and Recognition programs\nHMO on day 1\nWork-life balance with a 37.5h week and free weekends\nInternational career growth and clients\nOpportunities to travel abroad\nModern air-conditioned offices, located along MacArthur Highway (easy public transportation access), near residences, malls, and restaurants\nFun and inclusive working environment and great working culture\nDedicated local support with local Management, HR, onboarding, payroll, and ICT\nAccess to unlimited training and micro-competencies to advance your skills\nThis role is subject to a number of skills and possible online practical tests.\nThis position is an onsite role at our Pampanga office. Candidate must be willing to work on-site.","description_format":"text","description_chars":4165,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-30T11:48:43Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":21,"reasons":["conf:3","win:early"],"computed_at":"2026-11-01T06:10:25Z"},"pay":null,"html_url":"https://alion.io/job/brain-box-admin-assistant-document-control-australian-client-day-shift","json_url":"https://alion.io/job/brain-box-admin-assistant-document-control-australian-client-day-shift.json","meta":{"generated_at":"2026-11-01T07:46:04Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":11950,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4459893},"rest":"https://alion.io/mcp/rest/get_company?id=4459893"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbrain-box-admin-assistant-document-control-australian-client-day-shift"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbrain-box-admin-assistant-document-control-australian-client-day-shift"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbrain-box-admin-assistant-document-control-australian-client-day-shift"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/brain-box-admin-assistant-document-control-australian-client-day-shift\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbrain-box-admin-assistant-document-control-australian-client-day-shift"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3520376}},{"tool":"search_jobs","arguments":{"company":"brain-box.com.au","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3520376},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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