{"id":2589310,"url":"https://alion.io/job/brandeis-academic-administrator","title":"Academic Administrator","company":{"id":1755880,"name":"Brandeis","domain":"brandeis.edu","url":"https://alion.io/company/brandeis","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":28,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Early Careers","role_family":"Early Careers","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Waltham, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":59000,"max":61000,"currency":"USD","period":"year","gross":null,"usd_annual":61000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-18T00:00:00Z","employer_posted_date":"2026-09-18","last_verified_at":"2026-10-15T10:21:02Z","board_verified":true,"closed_at":null,"days_open":28,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":28},"description":"Academic Administrator\nSchool of Arts, Humanities and Culture | Brandeis University\nSalary Range: $59,000-$61,000\nBrandeis University is seeking an organized, resourceful, and collaborative Academic Administrator to join the School of Arts, Humanities and Culture. This position plays an important role in supporting the academic and faculty-related operations of assigned departments and programs, helping ensure that students and faculty have the guidance, resources, and administrative support they need to succeed.\nCurrently, this position will support Fine Arts, Classical Studies, and Theater, working closely with department chairs, undergraduate advising heads, faculty, students, and colleagues across the university.\nThe Academic Administrator takes the lead on undergraduate curricular and faculty-related processes for assigned departments and programs. From coordinating course offerings and supporting academic planning to assisting with student inquiries, faculty processes, and special projects, this role offers the opportunity to make a meaningful contribution to the day-to-day academic experience at Brandeis.\nThe ideal candidate is someone who enjoys bringing structure to complex processes, working independently, building strong relationships, and finding ways to make academic administration more effective.\nFor full consideration, please upload your resume and cover letter while applying.\nPlease note that this is an in-person position at our campus in Waltham, MA.\nKey Responsibilities\nUndergraduate Curriculum and Academic Planning - 25%\nLead and manage undergraduate curricular processes for assigned departments and programs, including course assignments and registration-related activities across a complex set of academic requirements.\n\nDevelop and maintain streamlined processes for course planning, curriculum data collection, and academic record management.\n\nAnalyze existing data and business processes to identify opportunities for improvement and implement more effective administrative practices.\n\nPrepare detailed reports on historical course offerings and other curricular information to support department chairs in academic planning and decision-making.\n\nLead the annual review of the University Bulletin for assigned departments and programs.\n\nAcademic, Faculty, and Department Administration - 20%\nIndependently support department chairs and undergraduate advising heads with a wide range of academic, faculty-related, and departmental projects.\n\nCreate and maintain accurate records and files related to undergraduate academics and department/program faculty.\n\nDevelop and maintain academic calendars for assigned departments and programs.\n\nCoordinate the undergraduate prizes and awards process and assist with senior thesis defense activities.\n\nRespond to data requests from the Dean’s Office, including information needed for annual planning.\n\nCoordinate logistics for department and program meetings.\n\nRepresent assigned departments and programs at Students Day and the Academic Fair, answering questions about curriculum and academic programs.\n\nOversee students working on assigned tasks and projects.\n\nStudent Guidance and Support - 15%\nServe as a resource for undergraduate students, responding to questions about academic programs, majors, minors, and degree requirements.\n\nDevelop and apply knowledge of assigned academic programs to provide accurate and helpful guidance.\n\nConnect students with appropriate university resources and offices as needed.\n\nData Entry and Academic Records - 10%\nProcess undergraduate program of study declarations.\n\nComplete Workday tasks related to registration for assigned departments and programs.\n\nMaintain accurate academic information and records.\n\nFaculty Support - 10%\nServe as a point of contact and resource for faculty regarding technology, institutional and departmental policies, and general university information.\n\nAssist faculty with administrative questions and help connect them with appropriate resources.\n\nFaculty Processes - 10%\nCoordinate faculty searches and related administrative activities.\n\nOrganize tenure and promotion cases, as applicable.\n\nProvide administrative support for faculty-related processes and projects.\n\nOther Duties - 10%\nPerform other duties as assigned.\n\nParticipate in cross-functional groups and support divisional initiatives as requested.\n\nQualifications\nBachelor’s degree required.\n\n2-4 years of relevant work experience.\n\nExcellent oral and written communication skills, with the ability to coordinate effectively across departments, offices, and university groups.\n\nStrong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.\n\nExcellent interpersonal skills and a collaborative work style, with the ability to build and maintain strong working relationships with faculty, students, staff, and colleagues across Brandeis.\n\nAbility to work independently, exercise sound judgment, and take initiative in managing academic and administrative processes.\n\nAbility to learn and apply academic policies, degree requirements, and university systems.\n\nWhy Join Brandeis?\nThis is an opportunity to become an integral part of the academic operations of the School of Arts, Humanities and Culture. By supporting Fine Arts, Classical Studies, and Theater, the Academic Administrator will work at the intersection of faculty support, undergraduate education, and academic administration, helping departments operate effectively and students navigate their academic experience.\nPay Range Disclosure\nThe University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements.\nEqual Opportunity Statement\nBrandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a \"protected class\").","description_format":"text","description_chars":6443,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-15T05:19:06Z"}],"visa":[],"liveness":{"score":19,"band":"cold","label":"Long shot","p_open":1,"p_active":0.424,"p_room":0.45,"age_days":27,"expected_fill_days":17,"reasons":["conf:0","stale_co","win:tail","comp:junior"],"computed_at":"2026-10-15T05:46:00Z"},"pay":{"stated_usd_annual":61000,"is_top_pay":false},"html_url":"https://alion.io/job/brandeis-academic-administrator","json_url":"https://alion.io/job/brandeis-academic-administrator.json","meta":{"generated_at":"2026-10-16T00:04:19Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":117,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-17T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1755880},"rest":"https://alion.io/mcp/rest/get_company?id=1755880"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbrandeis-academic-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbrandeis-academic-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbrandeis-academic-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/brandeis-academic-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbrandeis-academic-administrator"}]}