{"id":2589284,"url":"https://alion.io/job/brandeis-operations-coordinator-brandeis-career-network","title":"Operations Coordinator, Brandeis Career Network","company":{"id":1755880,"name":"Brandeis University","domain":"brandeis.edu","url":"https://alion.io/company/brandeis","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":30,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":33,"computed_at":"2026-10-26T05:57:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Waltham, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":52000,"max":58000,"currency":"USD","period":"year","gross":null,"usd_annual":58000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-06T00:00:00Z","employer_posted_date":"2026-10-06","last_verified_at":"2026-10-27T05:12:28Z","board_verified":true,"closed_at":null,"days_open":21,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":21},"description":"Brandeis University is launching a bold new approach to career as part of its vision to Reinvent the Liberal Arts, and we’re looking for an enthusiastic, highly organized Operations Coordinator to help bring that vision to life.\nThe Operations Coordinator is at the center of the day-to-day experience of the Brandeis Career Network. We’re looking for someone who takes pride in creating a welcoming, professional environment, enjoys helping people, notices the details others might miss, and gets satisfaction from making sure everything runs smoothly. You’ll help create an exceptional experience for the students, alumni, faculty, staff, employers, and other visitors who interact with our team.\nKey Responsibilities\nOffice Management\nServe as a primary point of contact for students, alumni, staff, and visitors, providing responsive customer service in person, by phone, and by email.\nOversee front desk and student-facing operations, including scheduling appointments, answering questions, sharing resources, and making referrals.\nMaintain a clean, organized, and welcoming office environment.\nHire, train, schedule, and supervise student employees supporting office operations.\nManage office correspondence, supplies, equipment, inventory, and confidential materials.\nProcess purchasing, reimbursements, invoices, and other budget transactions.\nIdentify opportunities to improve office processes, systems, and the overall experience of staff and visitors.\nTeam Support\nProvide administrative and operational support to a growing, collaborative career center team.\nMaintain accurate student and alumni records, including appointments, notes, and follow-up documentation.\nEnter and manage job postings, resume collections, events, and other information in Handshake and related systems.\nSupport career programs and events through room reservations, catering, registration, materials, communications, and other event logistics.\nCoordinate with university offices and campus partners to help the team navigate processes and connect students with appropriate resources.\nAssist with special projects and emerging priorities as the Brandeis Career Network continues to grow and evolve.\nExecutive and Administrative Support\nProvide administrative support to the Executive Director, Career Services, Education and Strategy.\nAssist with calendar management and scheduling, including prioritizing requests and helping resolve scheduling conflicts.\nCoordinate meetings and events, including agendas, materials, room reservations, technology, and follow-up.\nTake meeting notes and prepare clear summaries, action items, and follow-up materials as needed.\nDraft, edit, and format correspondence, reports, presentations, and other materials.\nTrack projects, deadlines, and follow-up items to help ensure work moves forward.\nSupport a positive and connected team culture by coordinating staff meetings, celebrations, recognition, and other team activities.\nWhy You’ll Love Working Here\nBe part of something new. Join a growing career organization during an exciting period of transformation at Brandeis.\nMake a visible impact. Help create a welcoming, well-run environment for students, visitors, and colleagues.\nEnjoy variety in your work. Support everything from office operations and events to student employees and special projects.\nGrow with us. Brandeis supports professional development, training, and opportunities to build new skills.\nWork Environment\nBrandeis combines the educational model of a liberal arts college with the resources of a research university. At our core, we are a medium-sized residential campus that provides a robust in-person experience for students and community members.\nCareer center staff work 35 hours per week on a hybrid schedule, with flexible hours available when operational needs allow. Occasional early morning, evening, or weekend work may be required to support programs and events.\nBenefits\nBrandeis offers a comprehensive and competitive benefits package designed to support employees' health, financial well-being, and work-life balance. Benefits include medical, dental, and vision coverage, disability and life insurance, retirement savings, tuition assistance, employee discounts, and voluntary insurance options.\nHiring Salary Range: $52,000-$58,000\nQualifications\nRequired\nHigh school diploma or GED.\nOne to three years of administrative, office operations, customer service, or related experience.\nDemonstrated ability to provide high-quality customer service with professionalism, discretion, and confidentiality.\nStrong organizational skills, attention to detail, and the ability to manage multiple priorities.\nAbility to identify problems, develop solutions, and follow projects through to completion.\nStrong written and verbal communication skills for a variety of audiences.\nProficiency with Microsoft Office, Google Workspace, and web-based systems and platforms.\nExperience tracking expenses, processing transactions, or supporting budget management.\nAbility to represent the Brandeis Career Network professionally in person, online, by phone, and through written communication.\nAbility to adapt and stay organized in a collaborative, fast-moving, and evolving work environment.\nPreferred\nBachelor’s degree.\nAdministrative or operational experience in a college, university, nonprofit, or similarly complex organization.\nExperience supervising student employees or other part-time staff.\nFamiliarity with platforms such as Handshake, LinkedIn, or other student recruiting, CRM, or event-management systems.\nApply\nIf you’re highly organized, enjoy helping people, and like being the person who makes things work, we’d love to hear from you.\nPlease submit a resume and cover letter describing your interest in the position and the experience you would bring to the Brandeis Career Network.\nApplications will be reviewed on a rolling basis.\nPay Range Disclosure\nThe University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements.\nEqual Opportunity Statement\nBrandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a \"protected class\").","description_format":"text","description_chars":6779,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity","Life insurance","Professional development"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-15T05:19:06Z"}],"visa":[],"liveness":{"score":40,"band":"fade","label":"Fading","p_open":0.9,"p_active":0.496,"p_room":0.9,"age_days":20,"expected_fill_days":33,"reasons":["conf:50","stale_co","win:mid"],"computed_at":"2026-10-26T05:57:25Z"},"pay":{"stated_usd_annual":58000,"is_top_pay":false},"html_url":"https://alion.io/job/brandeis-operations-coordinator-brandeis-career-network","json_url":"https://alion.io/job/brandeis-operations-coordinator-brandeis-career-network.json","meta":{"generated_at":"2026-10-27T05:46:50Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5692,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1755880},"rest":"https://alion.io/mcp/rest/get_company?id=1755880"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbrandeis-operations-coordinator-brandeis-career-network"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbrandeis-operations-coordinator-brandeis-career-network"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbrandeis-operations-coordinator-brandeis-career-network"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/brandeis-operations-coordinator-brandeis-career-network\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbrandeis-operations-coordinator-brandeis-career-network"}]}