{"id":2589281,"url":"https://alion.io/job/brandeis-part-time-business-coordinator","title":"Part-time Business Coordinator","company":{"id":1755880,"name":"Brandeis University","domain":"brandeis.edu","url":"https://alion.io/company/brandeis","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":29,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Waltham, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":63000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":3613},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-09T00:00:00Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-18T06:02:55Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"The Business Coordinator for the School of Science, Engineering and Technology (SET) will perform a combination of responsibilities under the direction of the Business Administration Manager and demonstrate in-depth proficiency in completing routine assignments. Specific responsibilities vary by position and during the year, but include general office support, facilities support, and student and research administration support. Act as a knowledge resource for faculty, staff, and students. Position may work with their supervisor to hire and manage office students.\nJob Description\nGeneral Operations (50%):\nOversee general office support, including but not limited to covering the front desk; handling phone calls and foot traffic; scheduling rooms; handling key/card access; placing supply orders; handling mail/packages and checks; updating mail boxes; organizing office files and supplies; manage google calendars; maintaining contact lists; updating databases; and ensuring that the office is tidy and presentable.\nFacilities Management (20%):\nServe as a contact for SET facilities concerns including placing and tracking work orders; conducting space and equipment surveys; organizing annual floor cleaning; and interacting with vendors and on-campus offices regarding school equipment purchasing, maintenance, and repairs particularly for autoclaves, ice machines, and glasswashers.\nFinancial Responsibilities (10%):\nMay be responsible for orders and other transactions processed in COUPA; assist faculty on P card reconciliations and transaction approvals; and process reimbursement and travel and business expense reports. Work in conjunction with procurement, general accounting, and accounts payable as necessary.\nStudent and Research Staff Administration (15%):\nMay be the primary contact for hourly student hiring and, in conjunction with Student Financial Services, coordinate hiring, costing allocation changes, termination, and other processes related to hourly students. May assist with processing of research staff, postdoctoral fellow, courtesy appointments, and stipended undergraduates in Workday.\nOther duties as assigned (5%):\nOther duties as required. Support cross-functional groups as requested and provide coverage for colleagues upon request.\nThe hourly pay rate for the position is $25.82-$31.\nThis is a part-time position working 17.5 hours a week and is eligible for benefits.\nJob Requirements:\nHigh School diploma required, Bachelor’s Degree preferred\n1-3 years work-related experience is required.\nStrong organizational, communication, and interpersonal skills is essential.\nAttention to detail is an absolutely required quality.\nMust be able to work independently while having the ability to know when to ask questions.\nThis position will be interacting with a wide range of faculty and staff to organize and handle logistics of incoming seminar speakers and scheduling of retreats. As such this position must be able to deftly adapt to any situation, concern, or problem that arises.\nThis position is an outward facing position. Tasks performed will be highly visible to the community and external parties necessitating a highly professional and calm demeanor.\nAbility and inclination to anticipate future opportunities and consequences.\nResonance with the mission and goals of the team’s priorities\nExperience and comfort with using with software is a must; preferably Filemaker, MS Office, Google suite, and institutional enterprise software.\nExpected to be a part of diverse teams, requiring high degree of collaboration and inspiring confidence with team members\nPay Range Disclosure\nThe University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements.\nEqual Opportunity Statement\nBrandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a \"protected class\").","description_format":"text","description_chars":4493,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-15T05:19:06Z"}],"visa":[],"liveness":{"score":50,"band":"ok","label":"Likely open","p_open":1,"p_active":0.552,"p_room":0.9,"age_days":8,"expected_fill_days":18,"reasons":["conf:2","stale_co","win:mid","comp:junior"],"computed_at":"2026-10-17T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/brandeis-part-time-business-coordinator","json_url":"https://alion.io/job/brandeis-part-time-business-coordinator.json","meta":{"generated_at":"2026-10-18T16:17:43Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":22074,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-19T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1755880},"rest":"https://alion.io/mcp/rest/get_company?id=1755880"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbrandeis-part-time-business-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbrandeis-part-time-business-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbrandeis-part-time-business-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/brandeis-part-time-business-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbrandeis-part-time-business-coordinator"}]}