{"id":2002313,"url":"https://alion.io/job/breezebio-executive-assistant-office-coordinator-part-time","title":"Executive Assistant & Office Coordinator (Part-time)","company":{"id":3863160,"name":"BreezeBio","domain":"breezebio.com","url":"https://alion.io/company/breezebio","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Brisbane, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":42000,"max_usd":73000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":3613},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-04-17T19:47:21Z","employer_posted_date":"2026-04-17","last_verified_at":"2026-10-18T21:40:40Z","board_verified":true,"closed_at":null,"days_open":184,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":183},"description":"About BreezeBio\nBreezeBio is an early-stage biotech company building a next-generation delivery platform for genetic medicines. Our team integrates chemistry, payload design, formulation, and preclinical science to translate platform innovation into a pipeline of transformative therapies.\nWe are seeking a highly organized and proactive Executive Assistant & Office Coordinator to support our CEO and Executive Leadership Team (ELT), coordinate company events, and manage day-to-day office operations. This hands-on role prioritizes executive administrative support while ensuring an organized, well-equipped, and welcoming workplace.\nThe ideal candidate is detail-oriented, resourceful, and comfortable balancing executive requests with practical office needs. Strong communication, sound judgment, and discretion are essential.\nKey Responsibilities\nExecutive & Administrative Support\nSupport the CEO and ELT with calendar management, internal and external meeting coordination, and travel arrangements.\n\nSupport smooth meeting logistics, including venue selection and booking, room setup, and refreshments.\n\nHandle executive scheduling and related communications with professionalism and confidentiality.\n\nPlan and coordinate company events and team gatherings, including scheduling, catering, vendor coordination and setup.\n\nOffice Coordination & Operations\nMonitor, order, and restock office supplies and refreshments, and keep shared office areas organized.\n\nCoordinate office vendors and service providers, and work with building management to address maintenance and other office needs.\n\nWelcome visitors and arrange meeting rooms, catering, and other on-site logistics.\n\nProvide administrative and logistical support to HR, IT, and Operations, including employee onboarding and offboarding.\n\nMaintain office records and administrative systems, improve routine workflows, and help ensure office policies and procedures are followed.\n\nQualifications & Requirements\n2+ years of experience in an executive assistant, administrative support, or office coordination role.\n\nBachelor’s degree preferred.\n\nStrong organizational and time-management skills with exceptional attention to detail.\n\nExcellent written and verbal communication skills.\n\nAbility to prioritize competing requests, follow through on tasks, and work independently.\n\nWillingness to take a hands-on approach to both executive support and routine office tasks.\n\nProfessionalism, sound judgment, and discretion when handling confidential information.\n\nProficiency with Google Workspace, Microsoft Office, and related scheduling and collaboration tools.\n\nAvailability to work on-site in Brisbane, CA, on a regular part-time schedule.\n\nWork authorization in the United States is required.\n\nAt BreezeBio, we recognize that diverse experiences and backgrounds make our team stronger. 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