Resource Development & Operations Coordinator

Summary

BRIDGE Housing pursues an ambitious goal of quality, quantity, and affordability while meeting the growing demand for affordable housing in high-cost communities. Beyond providing quality affordable housing, BRIDGE is committed to creating opportunities for residents to thrive through programs, partnerships, and resources that advance economic mobility, education, health and wellness, and overall quality of life.

The Resident Impact & Resource Development team brings this commitment to life by developing strategic partnerships, programs, and funding opportunities that connect residents to resources and drive measurable outcomes across BRIDGE communities.

The Resource Development & Operations Coordinator plays an essential role in supporting this work by strengthening the systems, research, data, and funding infrastructure needed to expand BRIDGE’s impact. The position provides research, systems, data, administrative, and operational support across the Resident Impact & Resource Development function, including grant prospect research, funding pipeline administration, grant and reporting calendars, payment tracking, database management in systems like Blackbaud and Salesforce, and cross-functional coordination.

Reporting to the Director of Strategic Initiatives & Evaluation, the Coordinator helps establish consistent processes, maintain accurate data, and provide clear visibility across the grant and resource development lifecycle. The position works collaboratively across Resource Development, Evaluation, Programs, Community Development, Finance, and other internal teams to ensure funding opportunities and commitments are effectively tracked and supported from prospect identification through award, payment, reporting, and closeout.

The ideal candidate is highly organized, analytical, detail-oriented, systems-minded, and comfortable coordinating work across multiple teams, platforms, and deadlines.

Responsibilities

Grant Research & Pipeline Support

• Proactively identify and research new institutional funding prospects using grant databases, foundation 990’s, corporate giving programs, government funding sources, and other prospect research tools aligned with BRIDGE’s priorities.
• Develop well-researched prospect profiles that summarize funder alignment, historical giving, typical award size, geographic focus, application requirements, and potential fit with BRIDGE priorities.
• Monitor RFPs, funding announcements, foundation databases, 990s, and other prospect research resources.
• Prepare concise prospect and opportunity summaries to support funding decisions.
• Maintain an organized pipeline of prospective and active institutional funding opportunities.

  Support the grant strategy lead with research necessary to evaluate and prioritize opportunities.

Grant Operations & Coordination

• Maintain the master grant calendar, including application, reporting, renewal, award, and closeout deadlines.
• Track opportunities through the full lifecycle from prospect identification through application, award/decline, payment, reporting, renewal, and closeout.
• Coordinate collection of program data, financial information, organizational documents, attachments, and other application materials.
• Support administrative preparation and submission of grant applications.
• Track grant agreements, reporting requirements, deliverables, restrictions, and other funder commitments.
• Proactively identify upcoming deadlines, missing information, and potential risks.

Development Systems & Data Management

• Maintain accurate grant, funder, prospect, contribution, and opportunity information within Blackbaud, Salesforce, and other Resource Development systems.
• Maintain and support consistent data-entry and record management practices..
• Conduct routine data-quality reviews and resolve missing, duplicate, inconsistent, or outdated information.
• Maintain organized electronic documentation for proposals, awards, reports, agreements, payments, and funder correspondence.
• Produce regular pipeline, deadline, activity, award, and revenue reports.
• Support dashboards that provide leadership with visibility into Resource Development performance.

Revenue & Payment Tracking

• Track expected grant and philanthropic payments against award documentation.
• Verify receipt of payments in partnership with Finance.
• Maintain visibility into received, outstanding, partial, or delayed payments.
• Research discrepancies between award documentation, development systems, and financial records.
• Ensure appropriate systems and records are updated following payment.
• Support regular reconciliation between Resource Development and Finance.

Strategic Initiatives & Operational Excellence

• Support the Director of Strategic Initiatives & Evaluation in developing and improving Resource Development operations (Monday.com, Microsoft SharePoint), workflows, SOPs, dashboards, and internal controls.
• Identify opportunities to streamline or automate administrative processes.
• Support integration of grant, funding, program, and impact data where appropriate.
• Assist with special projects and strategic initiatives across Resident Impact & Resource Development.
• Prepare research, reports, briefing materials, and presentations for leadership as needed.
• Support department-wide measurement and reporting initiatives.

Qualifications

• Bachelor’s degree in Business Administration, Nonprofit Management, Communications, Data Analytics, Public Administration, or a related field preferred
• Strong organizational skills with exceptional attention to detail and accuracy
• Proficiency in Microsoft Office Suite, particularly Excel
• Experience or ability to learn working with CRM, donor management, project management, or comparable data systems
• Strong analytical, written, and verbal communication skills
• Ability to manage multiple priorities, meet deadlines, and maintain confidentiality
• Ability to work independently and take initiative
• Ability to work effectively with a dynamic team
• Committed to establishing and maintaining positive relationships with internal and external partners

Preferred

• Experience working with CRM, donor management, learning management, or project management systems like Salesforce, Raiser’s Edge, Monday.com, Grace Hill, or similar database/reporting platforms
• Experience conducting grant, foundation, corporate, or prospect research
• Knowledge of fundraising, grant management, nonprofit operations, affordable housing, or community development.
• Experience creating reports, dashboards, and data visualizations for operational or fundraising purposes.

BRIDGE Housing is an Equal Opportunity Employer committed to fostering an inclusive environment for our diverse workforce. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability. Pursuant to the California Fair Chance Act, we will consider qualified applicants with arrest records.

BRIDGE qualifies the contents of all information candidates provide in their resume and any offer of employment is contingent upon (a) a criminal background check, (b) verification of all information provided, including past employment, correct hire and separation dates, education, degree, or other credentials, and (c) three satisfactory employment references.

In the case of application involves fraud or misrepresentation, BRIDGE may in its discretion rescind the job offer. Nothing in this policy changes the at-will nature of employment, and BRIDGE may withdraw an offer of employment or terminate the employment relationship at any time, with or without reason.