{"id":2921730,"url":"https://alion.io/job/bridgemead-consulting-executive-assistant-admin","title":"Executive Assistant & Admin","company":{"id":4451847,"name":"Bridgemead 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comprehensive executive support to the executive by managing calendars, scheduling appointments, coordinating meetings, prioritising daily activities, and ensuring effective time management.\nManage all executive correspondence, including emails, letters, reports, presentations, proposals, and other confidential documents, ensuring accuracy, professionalism, and timely follow-up.\nCoordinate local and international travel arrangements, accommodation, itineraries, visas (where applicable), logistics, and expense documentation for the Managing Director and other designated personnel.\nServe as the primary liaison between the executive office and internal teams, clients, vendors, partners, and other stakeholders, ensuring seamless communication and timely resolution of requests.\nOversee the company's administrative operations, ensuring efficient office management, proper documentation, organised filing systems, and compliance with established administrative procedures.\nCoordinate company-wide meetings, strategy sessions, client presentations, project reviews, and management engagements, including preparing agendas, recording minutes, tracking action points, and ensuring timely follow-up on deliverables.\nMonitor and coordinate the execution of projects, assignments, and operational activities across departments, ensuring deadlines, priorities, and deliverables are effectively managed.\nManage office procurement activities, including sourcing vendors, obtaining quotations, processing purchases, monitoring office inventory, and ensuring the availability of office supplies, equipment, and operational resources.\nMaintain and manage company records, contracts, databases, licenses, confidential files, and other corporate documentation while ensuring accuracy, accessibility, and confidentiality.\nCoordinate client onboarding, maintain customer records, manage administrative support throughout project lifecycles, and ensure exceptional client service experiences from engagement to project completion.\nSupport the planning, coordination, and execution of branding projects, corporate events, activations, exhibitions, client meetings, and internal company engagements by providing administrative and operational support.\nDevelop, review, and continuously improve administrative systems, workflows, standard operating procedures, and documentation processes to enhance operational efficiency and business effectiveness.\nPrepare weekly, monthly, and quarterly executive reports, operational updates, administrative reports, and business performance summaries to support management decision-making and strategic planning.\nMonitor administrative budgets, process invoices, manage vendor payments in collaboration with the finance team, and ensure cost-effective utilisation of administrative resources.\nOther responsibilities as assigned by management.\n\nRequirements:\n\nBachelor’s Degree in Business Administration, Management, Office Administration, or a related field.\nMinimum of 3-5 years’ experience as an Executive Assistant, Administrative Officer, Office Manager, or similar role.\nExperience in branding, creative, events, marketing, consulting, or other service-based industries is strongly preferred.\n\nCore Skills & Functional Competencies:\n\nStrong executive support, administrative management, and business coordination skills.\nExcellent calendar management, meeting coordination, travel planning, and executive correspondence management.\nStrong organisational, planning, prioritisation, and time management abilities with attention to detail.\nExcellent written and verbal communication skills with the ability to manage internal and external stakeholders.\nStrong project coordination and follow-up skills, with the ability to manage multiple priorities and deadlines.\nAbility to develop, maintain, and improve administrative systems, processes, and documentation workflows.\nStrong client relationship management and stakeholder engagement skills.\nHigh level of professionalism, confidentiality, discretion, and problem-solving ability.\nExperience using project management and productivity tools such as Asana, Trello, ClickUp, Notion, or similar platforms.\n\nRemuneration: NGN 150,000 - 350,000 monthly","description_format":"text","description_chars":4251,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-20T12:04:00Z"}],"visa":[],"liveness":{"score":51,"band":"ok","label":"Likely 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