Sr. Accounting Specialist

ABOUT THE ROLE

We are looking for a highly motivated, results-driven Accounting Specialist & Payroll to join our team in our Guadalajara office. Working in a small team in a fast-paced, dynamic environment, this role has constant interaction with different teams such as Finance, HR, Supply Chain, and external auditors.

In this role you will be responsible for managing the end-to-end payroll process in collaboration with an external payroll provider, overseeing all payroll-related payments and banking transactions, and leading Mexico’s Inventory accounting processes including month/year-end close and annual audit activities.

WHAT YOU WILL BE DOING

General Accounting & Month-End Close

• Calculate monthly taxes (ISR, IVA, and other applicable taxes): prepare the working papers for each tax, coordinate data submission to the external accounting firm (which captures in CONTPaq), and liaise with the external tax advisor for review and approval of calculations.
• Prepare and record month-end provisions including:
• Payroll accruals (ISR, PTU, ISN, IMSS, INFONAVIT, aguinaldo, vacations, vacation premium)
• Fixed service accruals and monthly Navan expenses
• Warehouse lease amortization
• IVA reclassifications
• Prepare Contabilidad Electrónica and DIOT filings.
• Perform and maintain reconciliations for all balance sheet accounts on a monthly basis.
• Record and post all bank transactions in NetSuite.
• Capture and post all journal entries in NetSuite (NS) accurately and on a timely basis.
• Prepare Pedimentos (customs import documents) reports.
• Manage Transfer Pricing recognition in accordance with applicable regulations.
• Coordinate and share relevant financial information with external tax/compliance advisor.

Banking Transactions & Treasury

• Process and record all banking transactions in NetSuite (NS) in a timely and accurate manner.
• Prepare the monthly estimated cash flow report to determine liquidity needs.
• Generate weekly payment reports for internal stakeholders.
• Prepare the monthly payment report by Purchase Request (PR) at the start of each month.

Inventory Accounting

• Record inventory-related transactions and maintain inventory ledgers.
• Perform quadrimestral (four-monthly) physical inventory counts and prepare the corresponding reports.
• Ensure accurate inventory valuations and perform inventory cost analysis.
• Prepare and maintain reconciliations for inventory accounts.
• Analyze and resolve inventory discrepancies in collaboration with Procurement/Supply Chain/Operations teams.
• Assist in the development of inventory control procedures and best practices.
• Provide input for monthly and annual financial reports.
• Comply with internal controls and participate in audits as needed.

Payroll

• Manage the end-to-end payroll process in collaboration with external payroll provider, ensuring timely and accurate processing of all payments.
• Coordinate payroll changes with HR Team including new hires, terminations, bonuses, payroll discounts, and special payments.
• Administer Pluxee vouchers (meal and restaurant vouchers): calculation, reconciliation, and biweekly payments in compliance with company policies and local regulations, including on/offboarding processes.
• Manage payroll processes for interns in accordance with local labor laws and internal policies.
• Administer Multiva and Odessa platforms for saving fund and box payments; keep platforms updated and coordinate disbursements with the finance team.
• Initiate and execute payroll-related transactions in the banking platform and apply them in NetSuite (NS).
• Prepare and distribute weekly payroll payment reports to internal stakeholders.
• Generate payroll reports for Finance and HR including month-end payroll provisions (ISR, PTU, ISN, IMSS, INFONAVIT, aguinaldo, vacaciones, prima vacacional).
• Maintain accurate documentation and records for all payroll payments and ensure compliance with applicable regulations.
• Act as the main liaison between the company and the payroll vendor to resolve issues and ensure compliance with service-level agreements.
• Support employees with payroll-related inquiries and Navan platform questions including physical card activations.

WHAT WE WANT TO SEE

• 4+ years of audit, technical accounting and/or financial reporting work experience.
• Experience preparing Contabilidad Electrónica, DIOT, and Mexican tax filings.
• 3+ years of experience in payroll administration, including multi-state payroll
• Familiarity with CONTPaq (used by external accounting firm for tax capture and Contabilidad Electrónica).
• Experience working with external payroll vendors.
• Familiarity with voucher administration programs such as Pluxee (desired).
• Experience with NetSuite (NS) for transaction recording and reporting.
• Advanced proficiency in Excel and payroll/accounting reporting tools.
• Knowledge of Transfer Pricing regulations in Mexico (desired).
• Tech startup or manufacturing industry experience preferred.
• Ability to meet tight deadlines, prioritize workload, and work effectively in a fast-paced environment.
• English proficiency required (reading/writing for cross-functional communication with global teams).
• Ability to work in cross-functional teams with a strong customer focus - both internal and external

IT WOULD BE GREAT IF YOU HAD

• Deep knowledge of Mexican payroll compliance requirements (IMSS, INFONAVIT, ISN, PTU, etc.).
• Proficiency in additional payroll systems and banking platforms (Multiva, Odessa).
• Excellent analytical and problem-solving skills.
• Strong attention to detail and accuracy.
• Effective communication and collaboration skills.
• Experience with customs/import documentation (Pedimentos).