{"id":2869490,"url":"https://alion.io/job/briljent-administrative-assistant","title":"Administrative Assistant","company":{"id":6701,"name":"Briljent","domain":"briljent.com","url":"https://alion.io/company/briljent","size_band":null,"is_staffing_agency":false,"employer_type":"services","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Albany, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":34000,"max_usd":74000,"period":"year","method":"role_country_seniority_unknown","sample_n":10823},"experience_years_min":null,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-19T18:59:12Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-10-20T06:05:22Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Location: Albany, NY 12211\nWork Arrangement: Fully Onsite\nWork Schedule: Monday-Friday, 8:00 AM-5:00 PM\nOnsite Requirement: 45 hours per week\nPosition Overview\nThe Administrative Assistant is responsible for supporting the smooth and efficient daily operation of a large project office supporting 200+ staff. Serving as a primary point of contact for visitors, clients, and employees, this individual represents Deloitte’s culture and professional standards while delivering exceptional customer service.\nThis role provides comprehensive administrative and office operations support, including reception, visitor access management, office supply coordination, meeting and event logistics, and building maintenance coordination. The ideal candidate is highly organized, proactive, adaptable, and comfortable managing multiple priorities in a fast-paced, professional office environment.\nThis is a fully onsite position requiring attendance Monday through Friday, from 8:00 AM to 5:00 PM, with a stated requirement of 45 hours per week.\nKey Responsibilities\nOffice Administration and Reception\nServe as a primary point of contact for office visitors, clients, vendors, and employees, providing a professional and welcoming experience.\nManage reception activities, including greeting guests, verifying visitor information, issuing visitor badges, and escorting confirmed guests when necessary.\nEnforce office security procedures and support access control processes, including maintaining visitor logs, issuing temporary visitor passes, assisting employees with badge-related issues, and managing badge inventory.\nManage incoming and outgoing mail and packages.\nProvide administrative support for a project office accommodating 200+ staff.\nCollaborate with other Deloitte offices to coordinate events, resources, and administrative support as needed.\nFacilities and Office Operations\nSupport the Office Manager with daily office operations, including monitoring and replenishing office, kitchen, and general supply inventory.\nMaintain refreshment equipment in clean and serviceable condition and coordinate with vendors for maintenance, repairs, and supply replenishment.\nSubmit and track building maintenance requests and help triage facilities- and technology-related issues.\nMaintain required legal postings and support compliance with applicable health, safety, security, and building policies and procedures.\nCoordinate with the Project Management Office (PMO) to distribute project-wide announcements related to office facilities, health, and safety.\nOperate workspace reservation software to manage conference room and office space bookings.\nCalendar, Meeting, and Event Coordination\nManage the office calendar and coordinate meetings for project leadership, including 3-5 Deloitte Partners and Managing Directors, as needed.\nCoordinate conference rooms, meeting schedules, and logistical arrangements for meetings and conferences.\nArrange catered meals for office staff at the request of project leadership.\nOrganize and coordinate logistics for office functions, meetings, conferences, receptions, entertainment, and business dinners with minimal direction from project leadership.\nAnticipate scheduling conflicts and proactively resolve logistical challenges to ensure meetings and events run smoothly.\nAttend departmental meetings as needed to support office operations and project coordination.\nRequirements\nAt least three (3) years of professional experience as a receptionist in a large office environment or as an administrative assistant supporting senior-level or C-suite executives.\nExperience providing exceptional customer service and maintaining a professional, welcoming office environment.\nFundamental computer skills and proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.\nExcellent interpersonal, verbal, and written communication skills.\nStrong organizational skills with the ability to prioritize tasks, manage competing demands, and meet deadlines.\nDemonstrated initiative and the ability to anticipate issues, identify solutions, and resolve problems proactively.\nAbility to work effectively in a team-oriented environment and collaborate with individuals across different functions and levels of an organization.\nAbility to adapt to changing procedures, unexpected schedule changes, and evolving project requirements.\nDemonstrated professionalism and sensitivity when working with a diverse, cross-functional team, with the ability to communicate respectfully across all demographics.\nAbility to represent the organization's culture, standards, and values when interacting with employees, clients, and visitors.\nAbility and willingness to work fully onsite Monday through Friday, from 8:00 AM to 5:00 PM, with a requirement of 45 hours per week.\nMust be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.\nPreferred Qualifications\nExperience coordinating complex meetings and calendars across multiple time zones.\nExperience booking conference rooms, anticipating scheduling conflicts, and proactively resolving logistical challenges.\nExperience supporting senior executives or leadership teams with meeting planning, event coordination, and administrative operations.\nFamiliarity with workspace reservation platforms, visitor management systems, and office access control procedures.\nExperience coordinating facilities requests, office vendors, catering, and large-office events.\nPhysical Requirements & Environmental Conditions: An employee must meet these physical demands to successfully perform the essential functions of this job. Employee is regularly required to talk or hear, sit, stand, and utilize technology tools such as a laptop computer for extended periods of time. Specific vision abilities include close vision and the ability to adjust focus. This position requires the ability to occasionally lift up to 20 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Briljent is a solutions-based company. Solutions come from creative ideas; ideas come from being creative with differences.\nBriljent believes diversity and inclusion are critical to the success of the company. Employment at Briljent is based on merit and professional qualifications. 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