{"id":3644696,"url":"https://alion.io/job/brinkmann-constructors-executive-assistant","title":"Executive Assistant","company":{"id":2533608,"name":"Brinkmann Constructors","domain":"brinkmannconstructors.com","url":"https://alion.io/company/brinkmannconstructors","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Chesterfield, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":false},{"name":"Power BI","optional":false}],"status":"live","first_seen_at":"2026-11-02T22:24:27Z","employer_posted_date":"2026-11-02","last_verified_at":"2026-11-07T11:18:44Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Overview\nDo you thrive in fast-paced environments, anticipate needs before they arise, and bring calm, structure, and focus to even the most complex situations? If you're equally skilled at managing executive priorities, creating polished presentations, and serving as a trusted partner to senior leaders, we want to meet you.\nWe are seeking a highly capable Executive Administrative Assistant to support our Vice President of People and the broader People Team. This is far more than a traditional administrative role. You'll serve as a strategic partner, helping drive priorities forward, coordinating critical initiatives, and ensuring our People function operates at its highest level.\nThe ideal candidate combines executive-level administrative expertise with strong business acumen, exceptional organizational skills, and advanced technical capabilities. You are proactive, resourceful, and adaptable, with the ability to manage competing priorities while maintaining professionalism, discretion, and confidentiality.\nResponsibilities\nJOB DESCRIPTION: Executive Assistant\nAre you an accomplished Executive Assistant who can quickly pivot? Do you take pride in organizing every detail to perfection, no matter how big or small? Do you act with integrity and hold yourself and others to the highest standard? If the answer is \"Yes!\" then we have an exciting opportunity for you!\nWe are seeking a highly motivated Executive Assistant for our Chesterfield office, to support our VP of People. The ideal candidate will have at least 3 years of related experience and must be exceptionally organized, collaborative, proactive, and self-reliant. The ability to create executive content (graphic-design) documents is a must.\nExecutive & Strategic Support\nExecutive Assistant will provide support in both a professional and personal capacity. Meets the expectations of the executive and allows them to focus on corporate productivity.\nMaintain a high level of confidentiality, integrity, discretion, and judgment.\nExecutive management of the VP calendar, reports, projects, and to-do list ensuring alignment with business priorities and proactive conflict resolution\nCoordinate internal and external meetings, including executive leaders, consultants, and community partners\nTravel management to include booking of travel arrangements, managing loyalty program memberships, managing travel schedules, and supporting any changes or travel/reservation-related questions\nServe as a liaison between the VP and internal/external stakeholders with professionalism and strong communication\nAnticipate needs, think ahead, and bring solutions - not just execution\nPresentation, Reporting & Technical Support\nDevelop, build, and enhance executive-level presentations (PowerPoint, Canva a plus), including layout, visuals, graphics, and messaging flow\nCreate content beyond formatting and translate concepts into clear visuals, diagrams, and organizational charts from scratch\nPull, analyze, and organize data using Excel to support reporting and decision-making\nSupport creation of dashboards, summaries, and visual storytelling for leadership meetings\nFiling expense reports, including the gathering of receipts and information needed. Experience working in Concur is preferred but not needed.\nRecords management, document control, conducting research, interpreting data, and proofing documents\nAd hoc special projects and other personal support as needed\nPrepare and distribute correspondence\nProject & Operational Coordination\nSupport People Team initiatives, events, projects, and communications with strong attention to detail and follow-through\nScheduling and coordination for various recurrent meetings, events, lunches, and speaking engagements. This applies to the VP and their areas of impact - for example - alignment meetings, hands-on-deck, kickoff meetings, etc.\nResponsible for meeting setup (coordinate material, lunch, room organization, teams setup, etc.)\nCoordinate logistics for meetings, speaking engagements, and team events (materials, technology, catering, etc.)\nPartner with office administration team on corporate and company-wide event planning, employee activities, and company-wide initiatives\nOffice & Team Support\nServe as a front-facing point of contact for employee inquiries (email, in-person, and phone), delivering strong customer service\nMaintain organization of files, records, and shared resources\nSupport office operations, including supply management, mailers, and event materials (may involve light lifting and hands-on support)\nCollaborate as needed to develop presentations, communication, training material, etc. (Formatting, packaging, prepping, meeting assistance) utilizing design tools\nOffice Supply/Suite Management duties - ordering supplies, etc\nWorks with applicable departments in coordinating outreach activities\nAssist the VP in other duties as needed\nQualifications\nQualifications\n5+ years of executive administrative experience supporting senior level leaders (executive experience strongly preferred)\nAdvanced proficiency in Microsoft PowerPoint and Excel (required)\nDemonstrated ability to build presentations, visuals, and organizational charts from scratch - not just edit/format\nStrong analytical and problem-solving skills with the ability to work with data and translate insights clearly\nExperience with tools such as Power BI, Canva, Adobe Creative Suite, Workday, UKG, or iCIMS is a plus\nExceptional organizational skills with the ability to manage multiple competing priorities and deadlines\nStrong written and verbal communication skills; polished and professional presence\nHigh level of discretion, judgment, and integrity when handling confidential information\nProactive, self-starter mindset with the ability to operate independently and collaboratively\nThis role requires providing proof of past experience in the creation of power point presentations, executive content material, etc.\nThe salary range is commensurate with experience.\nBrinkmann Constructors is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.","description_format":"text","description_chars":6223,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate","Senior Living & Assisted Living","Construction"],"lifecycle":[{"event":"open","at":"2026-11-02T22:24:27Z"}],"visa":[],"liveness":{"score":26,"band":"fade","label":"Fading","p_open":1,"p_active":0.694,"p_room":0.368,"age_days":4,"expected_fill_days":2,"reasons":["conf:2","win:tail"],"computed_at":"2026-11-07T05:47:08Z"},"pay":null,"html_url":"https://alion.io/job/brinkmann-constructors-executive-assistant","json_url":"https://alion.io/job/brinkmann-constructors-executive-assistant.json","meta":{"generated_at":"2026-11-07T11:44:41Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12289,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-08T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2533608},"rest":"https://alion.io/mcp/rest/get_company?id=2533608"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbrinkmann-constructors-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbrinkmann-constructors-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbrinkmann-constructors-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/brinkmann-constructors-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbrinkmann-constructors-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3644696}},{"tool":"search_jobs","arguments":{"company":"brinkmannconstructors.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3644696},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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