{"id":2375814,"url":"https://alion.io/job/brmi-executive-assistant","title":"Executive Assistant","company":{"id":4422694,"name":"BRMi","domain":"brmi.com","url":"https://alion.io/company/brmi-2","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Vienna, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":62000,"max":77000,"currency":"USD","period":"year","gross":null,"usd_annual":77000},"salary_estimate":null,"experience_years_min":7,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"ServiceNow","optional":true},{"name":"SharePoint","optional":true}],"status":"live","first_seen_at":"2026-10-12T18:33:46Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-12T23:09:37Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Overview\nBRMi is seeking an Executive Assistant to support our large financial enterprise client on site in Vienna VA.\nWe are seeking a highly experienced, polished, and proactive Executive Assistant to provide dedicated support to the VP Planning & Optimization. This six-month contractor role requires an individual who can operate with a high degree of professionalism, discretion, urgency, and independent judgment in a fast-paced executive environment. The ideal candidate will have extensive experience supporting senior executives, preferably in a large, complex, highly matrixed organization. This individual must be highly organized, detail-oriented, resourceful, and comfortable managing competing priorities while maintaining strong follow-through and confidentiality. This role is best suited for someone who understands executive-level support is not only administrative, but also operationally critical. The Executive Assistant will help ensure the VP Planning & Optimization is prepared, organized, and able to focus on strategic priorities by managing calendars, communications, meeting logistics, travel, expenses, materials, and day-to-day coordination across internal and external stakeholders\nThis is a 6 month contract. It is onsite in Vienna VA M-F.\nBenefits:\nComprehensive Medical, Dental, and Vision Insurance\nEmployer-Paid Life Insurance\nEmployer-Paid Short-Term and Long-Term Disability Insurance\n401(k)\nPaid Time Off (PTO) that includes Vacation Leave, Sick Leave, and 11 Paid Holidays\nEducational Assistance\nSalary: $62-77K\n**An In Person interview will be required for this role**\nClick here to learn about BRMi's culture.\nClick here to see BRMi’s Glassdoor reviews\nResponsibilities\nExecutive Calendar and Time Management\nManage a complex and dynamic executive calendar, ensuring the VP Planning & Optimization's time is prioritized effectively and aligned to business needs\nAnticipate scheduling conflicts, resolve issues proactively, and ensure the executive is prepared for upcoming meetings, events, and deliverables\nCoordinate meetings across senior leaders, internal teams, external partners, vendors, and other stakeholders\nApply sound judgment when prioritizing requests, escalating urgent matters, and protecting time for high-priority workMeeting Coordination and Preparation\nPlan and coordinate executive meetings, leadership discussions, vendor meetings, and cross-functional working sessions\nPrepare agendas, organize materials, capture notes or action items when needed, and ensure follow-up items are tracked to completion\nPartner with internal teams to gather and organize materials for meetings, presentations, briefings, and executive updates\nEnsure the VP Planning & Optimization has the right information, context, and materials in advance of key meetingsCommunication and Stakeholder Support\nServe as a professional and trusted point of contact for internal and externalstakeholders\nDraft, review, proofread, and format correspondence, meeting materials, and otherexecutive communications as needed\nHandle sensitive information with the highest level of confidentiality and discretion\nRepresent Procurement & Vendor Management with professionalism,responsiveness, and sound judgmentTravel, Expense, and Administrative Support\nCoordinate domestic travel arrangements, including flights, lodging, transportation,itineraries, and meeting logistics\nPrepare and submit expense reports accurately and in a timely manner\nSupport administrative processes, including purchase requests, invoices, vendorcoordination, onboarding logistics, and other operational needs as required\nMaintain organized records, files, contact lists, distribution lists, and relevantdocumentationOperational and Project Coordination\nSupport the VP Planning & Optimization by tracking priorities, deadlines, action items, and follow-ups across key workstreams\nAssist with coordination of procurement-related meetings, leadership routines, vendor engagements, and internal business reviews\nHelp organize information and maintain visibility into commitments, decisions, and pending items\nIdentify opportunities to improve administrative processes, increase efficiency, and create smoother day-to-day operations for the executive\nQualifications\nMinimum of 7 to 10 years of experience providing executive-level administrativesupport, preferably to a senior executive, C-suite leader, or equivalent\nDemonstrated experience managing complex calendars, competing priorities,confidential information, and senior-level stakeholder interactions\nStrong proficiency with Microsoft Office applications, including Outlook, Teams,Word, Excel, and PowerPoint\nExcellent written and verbal communication skills, with strong attention to detailand professional polish\nAbility to work independently, anticipate needs, solve problems, and make sounddecisions with limited direction\nStrong organizational skills with the ability to manage multiple priorities, deadlines,and stakeholders simultaneously\nHigh degree of discretion, integrity, and professionalism when handling sensitive orconfidential matters\nExperience supporting executives in a large corporate, financial services,procurement, supply chain, vendor management, or similarly complex environmentpreferredPreferred Qualifications\nPrior experience supporting a VP or other senior operations-focused executive\nExperience working with procurement, vendor management, sourcing, contracts, orthird-party risk teams\nFamiliarity with tools such as Concur, ServiceNow, SharePoint, SAP, Oracle, orsimilar enterprise systems\nExperience coordinating executive meetings with external vendors, consultants,legal partners, or senior business leaders\nAbility to quickly learn organizational norms, stakeholder relationships, andexecutive preferencesKey Competencies The successful candidate will demonstrate:\nStrong executive presence and professionalism\nHigh attention to detail\nExceptional organization and follow-through\nAbility to anticipate needs before being asked\nSound judgment and discretion\nClear, concise communication\nComfort operating in ambiguity\nResponsiveness and reliability\nAbility to build trust quickly with executives and stakeholders\nA service-oriented mindset with the confidence to manage up appropriatelySuccess in This Role Looks Like\nThe VP’s calendar, meetings, travel, and day-to-day priorities are managed smoothly and proactively\nThe executive is consistently prepared for meetings and key deliverables\nStakeholders experience timely, professional, and clear coordination\nAdministrative processes are handled accurately and with minimal follow-up required\nConfidential information is managed appropriately and discreetly\nThe contractor quickly becomes a trusted, reliable extension of the VP's office during the six-month assignment\n** BRMi will not sponsor applicants for work visas for this position.**\n**This is a W2 opportunity only**\nEOE/Minorities/Females/Vet/Disabled\nWe are an equal opportunity employer that values diversity and commitment at all levels. All individuals, regardless of personal characteristics, are encouraged to apply. Employment policies and decisions on employment and promotion are based on merit, qualifications, performance, and business needs. The decisions and criteria governing the employment relationship with all employees are made in a nondiscriminatory manner, without regard to race, religion, color, national origin, sex, age, marital status, physical or mental disability, medical condition, veteran status, or any other factor determined to be unlawful by federal, state, or local statutes.","description_format":"text","description_chars":7608,"description_truncated":false,"requirements":{"experience_years_min":7,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"phd","optional":false},"security_clearance":false,"languages":[{"language":"Polish","level":"All levels","optional":false}]},"benefits":["Life insurance","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-12T18:33:46Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":39,"reasons":["conf:3","win:early"],"computed_at":"2026-10-13T02:18:43Z"},"pay":{"stated_usd_annual":77000,"is_top_pay":false},"html_url":"https://alion.io/job/brmi-executive-assistant","json_url":"https://alion.io/job/brmi-executive-assistant.json","meta":{"generated_at":"2026-10-13T02:18:43Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3448,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4422694},"rest":"https://alion.io/mcp/rest/get_company?id=4422694"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbrmi-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbrmi-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbrmi-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/brmi-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbrmi-executive-assistant"}]}