{"id":1535982,"url":"https://alion.io/job/broadwick-office-coordinator","title":"Office Coordinator","company":{"id":4214,"name":"Broadwick","domain":"broadwick.com","url":"https://alion.io/company/broadwick","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":31000,"max_usd":52000,"period":"year","method":"role_country_seniority_unknown","sample_n":163},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Monday.com","optional":false}],"status":"live","first_seen_at":"2026-09-30T18:41:47Z","employer_posted_date":"2026-09-30","last_verified_at":"2026-10-01T18:29:21Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Role: Office Coordinator\nReports into: Senior People Partner\nLocation: Canary Wharf, London\nContract Type: Part time, Permanent (job share)\nWorking Days: Two days one week, three days the next\nWorking Hours: 8am - 4:30pm on working days\nWho we are:\nBroadwick is a multifaceted international company with headquarters in London who create, develop, own and operate a diverse portfolio of venues, spaces, events and experiences.\nWe believe in redefining spaces and how people experience music, art, culture and recreation by breaking down the traditional barriers. Our history and heritage is deeply rooted in music, building a portfolio of 20 global festivals before selling the portfolio in 2019 to focus on our growing portfolio of venues that includes Printworks London, Depot Mayfield Manchester, Drumsheds London, Exhibition White City and Magazine London.\nCollectively we strive to push boundaries and disrupt the cultural landscape by combining big thinking, bold ideas and commercial intelligence to produce spaces and experiences for discerning audiences in inspiring locations.\nOur team:\nOur people are at the heart of everything we do. We're proud to attract and hire a diverse group of talented individuals who are excited to be part of our mission. But it's not just about recruitment for us, we’re focused on helping our team grow, develop into leaders, and build a strong, values-driven culture that aligns with our goals.\nWe’re all about creating an inclusive, innovative, and supportive workplace where everyone feels valued and inspired to do their best work. By fostering a sense of collaboration and belonging, we make sure our people thrive, which in turn helps us achieve success as a company.\nWhat we’re looking for:\nYou’ll be the friendly face that welcomes everyone to the office each day! Along with managing the reception desk, you’ll ensure the Broadwick office runs seamlessly, whilst offering support to our other offices across London when needed. From handling general admin tasks to ensuring the team has everything they need to do their best work; you’ll keep things running smoothly every day.\nWhat you’ll be responsible for:\nFront of House and Office Coordination\nCreating a welcoming, professional experience for colleagues, guests, clients and candidates, and acting as a trusted first point of contact.\nKeeping the office running smoothly, including shared inboxes, calls, meeting spaces, access, post, deliveries and supplies, and supporting our other offices when needed.\nLeadership Support and Diary Management\nSharing diary management and day-to-day PA support for leadership, coordinating meetings, appointments and arrangements, and keeping priorities and diary changes clearly communicated.\nHelping leaders stay organised through meeting preparation, correspondence, expenses and ad hoc administrative support, handling sensitive information with discretion.\nAdministration and Purchasing\nSharing responsibility for general administration, purchase orders and purchasing processes, keeping receipts and records accurate and up to date, and following through on orders and queries.\nKeeping office projects and actions updated on monday.com, and supporting the rollout of business processes, systems and operational initiatives.\nPeople and Culture\nWorking with the People team to coordinate new-starter preparations and office inductions, and organise training logistics and related administration.\nSupporting culture and engagement initiatives, internal communications and team activities, including company guestlists for Broadwick Live shows and other events.\nFacilities and Workplace Safety\nCoordinating with building management, cleaners, suppliers and security to keep our offices safe, tidy and well maintained, following up repairs, servicing and access requirements.\nSupporting routine safety checks, including fire-alarm testing, responding to day-to-day facilities issues and helping prepare office spaces, seating and equipment as needs change.\nJob Share and Teamwork\nWorking closely with your job-share colleague to provide a consistent service across the week, sharing administration, purchasing, processes and diary support, and progressing day-to-day requests during your working days.\nMaintaining clear shared records and a short end-of-day handover for your colleague to review, highlighting outstanding actions, deadlines, diary changes and anything requiring follow-up.\nContributing to a workplace that reflects Broadwick’s values.\nOther\nCarrying out ad hoc duties when required to.\nYou’ll need to have:\nA passion for people and creating a positive workplace culture.\nExcellent communication skills are a must. Strong stakeholder management skills with the confidence to engage with senior leaders and external clients.\nGreat attention to detail is important, even when you’re up against it.\nBeing highly organised goes without saying, as you’ll be spinning lots of plates. Some are more delicate than others.\nPositive and optimistic demeanour; always a glass half full kind of person!\nA cool head in a fast-paced, sometimes chaotic environment.\nPrioritisation and time management are key.\nBe able to self-motivate and self-manage.\nNice to have:\nReceptionist, office management and/or facilities experience.\nFire safety or fire marshal training.\nExperience using monday.com to track tasks and coordinate work.\nWhat we offer:\nDiscretionary profit sharing scheme.\nPaid overtime.\n27 days paid holiday (plus bank holidays).\nSocial events and free tickets to our live events.\nOther discounts including 50% off drinks and 20% off food at Corner Corner.\nCompetitive pension plan.\nEmployee Assistance Programme (EAP).\nOther schemes including Season Ticket Loan, Cycle to Work, Optical Care and Referral Scheme.\nTraining and professional development opportunities.\nAn inclusive, collaborative and creative working environment.\nAt Broadwick, we are dedicated to cultivating a diverse and inclusive environment that empowers all individuals to reach their full potential. We strongly encourage applicants from all cultures and backgrounds to apply, as we believe in the strength of a diverse and vibrant team.","description_format":"text","description_chars":6161,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Sales & Marketing","Email Marketing"],"lifecycle":[{"event":"open","at":"2026-09-30T18:41:47Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":62,"reasons":["conf:11","win:early"],"computed_at":"2026-10-01T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/broadwick-office-coordinator","json_url":"https://alion.io/job/broadwick-office-coordinator.json","meta":{"generated_at":"2026-10-01T20:56:30Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":3359,"day_limit":5000,"remaining_today":1641,"minute_limit":60,"resets_at":"2026-10-02T00:00:00Z"}}}