{"id":3372302,"url":"https://alion.io/job/brock-university-scheduling-examinations-assistant","title":"Scheduling & Examinations Assistant","company":{"id":1049105,"name":"Brock University","domain":"brocku.ca","url":"https://alion.io/company/brocku","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":88,"open_postings":3,"ghost_share":0,"stale_share":0.667,"repost_share":0,"time_to_fill_p50_days":16,"computed_at":"2026-11-06T05:58:05Z"}},"role":"Sales","role_family":"Sales","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["St. Catharines, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":46099,"max":63950,"currency":"CAD","period":"year","gross":null,"usd_annual":45555},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"closed","first_seen_at":"2026-10-26T00:00:00Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-11-06T04:14:19Z","board_verified":false,"closed_at":"2026-11-06T04:14:19Z","days_open":11,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":11},"description":"Brock University is located on the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties and is within the land protected by the Dish with One Spoon Wampum Agreement.\nWe are one of Canada’s outstanding comprehensive universities, where excellence and innovation thrive! Brock has been proudly recognized as a Hamilton-Niagara Top Employer for eight consecutive years. Brock continues to earn recognition as one of Canada’s Best Employers and one of Canada’s Best Employers for Diversity in 2026. For the second consecutive year, Forbes, in partnership with Statista, also named Brock one of Canada’s Top Employers for Company Culture. At Brock, you will find a welcoming, inclusive community and an exciting range of meaningful career opportunities.\nIgnite new possibilities for your career. Break through at Brock.\nPost End Date:\nNovember 4, 2026 at 11:59 PMThis job advertisement is to fill an existing vacancy in the OSSTF (Employee Group)About the role:\nReporting to the Manager, Scheduling and Examination Operations, the Scheduling & Examinations Assistant provides administrative and operational support for course scheduling, registration activities, examination scheduling, distance examinations and internal space bookings. The incumbent ensures all activities are carried out in compliance with established University policies, collective agreements, procedures, timelines, and system requirements. The Scheduling & Examinations Assistant also liaises with internal stakeholders and supports the resolution of routine scheduling and registration issues.\nThe Scheduling & Examinations Assistant will:\nProcess and track electronic timetabling forms submitted by academic departments; \nEnter and upload course, instructor, room, and program data into the university timetabling system according to established procedures; \nMaintain academic program requirements, instructor profiles, and room attributes required for timetable construction; \nApply established scheduling rules, policies and collective agreement requirements when completing timetabling tasks; \nApply approved accommodations and preferences information during timetable construction and alert management on any potential scheduling issues; \nProactively liaise with academic units to review reserve sections, enrolment caps and limited enrolment controls at the direction of the academic departments and Deans; \nProcess ongoing timetable changes, including course additions, cancellations, section changes, room changes, and enrolment adjustments; \nEnsure all registration-related updates are completed accurately and within established timeframes; \nInput and maintain examination data within the scheduling timetable system according to established examination scheduling procedures; \nProcess requests from academic units to gather exam timetabling details, including exam requirements, quantity of exams, locations, timing, various accommodations, BUFA requirements, and seating or room setup details; \nApply Faculty Handbook rules and examination policies when completing scheduling tasks; \nCommunicate with students, faculty, proctors, and external institutions to confirm examination arrangements; \nProcess and maintain non-academic space (room and table) booking requests by gathering required information and using specialized software system. \nKey Skills and Experience:\nCollege or university courses and/or equivalent combination of education and experience;\nExperience in a university environment related to scheduling;\nKnowledge of Scheduling software and Microsoft Office; \nAbility to understand spaces across campus, including room characteristics, to provide assistance during booking process; \nAbility to work quickly and accurately with meticulous attention to detail; \nPromotes and embodies inclusivity and respect within the workplace and the broader community; \nAbility to work independently to meet predetermined goals or deadlines; \nClear written and verbal communication skills; \nExcellent time management skills, with the ability to manage multiple and competing requests/priorities and meet deadlines; \nAbility to understand overall process and regulations for creation of exam timetable and its relation to Scheduling; \nExcellent problem solving, analytical, and organizational skills for both timetable construction and resolving scheduling/examination changes; and \nStrong critical thinking skills. \nSalary and Benefit Information\nJob Grade H, Salary Scale ($46,099- $63,950)*; \nThis position includes full comprehensive benefits including tuition waiver. \nThis position is included in the Ontario Secondary School Teachers Federation (OSSTF) Union and:\nSalary is therefore determined by the OSSTF Collective agreement. *\nNew members shall be placed on the salary grid at the entry level. *\nIt is Brock University’s policy to give first consideration to qualified internal Brock University OSSTF applicants.\nWe are committed to offering flexible work arrangements where possible as outlined in our Flexible Work Arrangement Policy. As a student-centered organization, all employees are required towork on campus as needed.\nBrock University is committed to creating a respectful and equitableworkplace. We strive to foster a culture of diversity and inclusion in our work and learning environments. We welcome applications from all qualified individuals and actively encourage applications from women, people with disabilities, members of the 2SLGBTQIA+ community, Indigenous Peoples, people who identify as Black, African and/or Caribbean, as racialized and/or as from ethnic and cultural minority groups, and other underrepresented demographic groups at Brock and in the Niagara region. Brock also recognizes intersectionality and the interconnected identities, histories, and experiences of these aforementioned groups.\nWe are committed to inclusive and barrier-free recruitment,and we accommodatethe needs of applicants throughout all stages of the recruitmentprocess, as outlined in ourEmployment Accommodation Policy and consistent with the requirements of the Ontario Human Rights Code.Please contact  if you require a disability related accommodation so we can ensure your participation needs are met.\nBrock University does not use AI Technology at any stage of the recruitment process.\nWe appreciate all applications received. Candidates that are selected for an interview will be contacted.\nLearn more about Brock University by visiting www.brocku.ca.","description_format":"text","description_chars":6596,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Flexible schedule"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education"],"lifecycle":[{"event":"open","at":"2026-10-28T01:29:18Z"},{"event":"close","at":"2026-11-06T04:14:19Z"}],"visa":[],"liveness":null,"pay":{"stated_usd_annual":45555,"is_top_pay":false},"html_url":"https://alion.io/job/brock-university-scheduling-examinations-assistant","json_url":"https://alion.io/job/brock-university-scheduling-examinations-assistant.json","meta":{"generated_at":"2026-11-06T16:48:54Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":31284,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1049105},"rest":"https://alion.io/mcp/rest/get_company?id=1049105"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbrock-university-scheduling-examinations-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbrock-university-scheduling-examinations-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbrock-university-scheduling-examinations-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/brock-university-scheduling-examinations-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbrock-university-scheduling-examinations-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3372302}},{"tool":"search_jobs","arguments":{"company":"brocku.ca","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3372302},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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