{"id":4085539,"url":"https://alion.io/job/broll-project-coordinator-2","title":"Project Coordinator","company":{"id":1880300,"name":"Broll","domain":"broll.com","url":"https://alion.io/company/broll","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Simplify","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Sandton, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"Power BI","optional":false},{"name":"SharePoint","optional":false},{"name":"SQL","optional":false}],"status":"live","first_seen_at":"2026-11-11T18:46:48Z","employer_posted_date":"2026-11-11","last_verified_at":"2026-11-12T00:24:31Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"JOB PURPOSEThe Project Coordinator supports the planning, execution and close-out of projects by coordinating people, documents, contractors and timelines. The role combines project administration, tender administration and office coordination, acting as the link between clients, contractors, suppliers and internal teams to make sure work is delivered on time, within budget, to the required standard and in line with health and safety requirements.\nKEY RESPONSIBILITIES\nProject Coordination and Planning\nCoordinate projects from initiation to close-out, including new site take-ons, site handovers and client onboarding.\nCreate, maintain and update project plans, schedules, action registers and milestone trackers.\nTrack project progress against timelines and budgets, flag risks and delays, and escalate issues to the Project or Operations Manager.\nSchedule and coordinate project meetings and site visits; prepare agendas, record minutes and follow up on action items.\nMaintain organised project files, document repositories and version-controlled records.\nCoordinate the delivery of plans, materials and documentation to project sites.\nContractor, Supplier and Site Coordination\nAct as the day-to-day point of contact between clients, contractors, suppliers and internal teams.\nFollow up with contractors on outstanding work, progress updates and close-out documentation.\nCoordinate site inspections, attend site meetings and communicate client requirements and follow-ups to the relevant teams.\nAssist with work order administration, status updates and ensuring that jobs are closed timeously.\nSupport the scheduling and monitoring of planned preventative maintenance (PPM) activities where projects involve facilities work.\nTender Administration\nMonitor tender portals, bulletins and client invitations, and maintain a register of upcoming and submitted tenders.\nObtain tender documents, track briefing sessions, clarification deadlines and closing dates.\nCompile tender submissions in line with the bid specification, including returnable schedules, pricing schedules and supporting documents.\nRequest and compare supplier and subcontractor quotations to support tender pricing.\nCoordinate internal review and sign-off before submission; ensure tenders are submitted complete and on time.\nTrack tender outcomes, file feedback and maintain a library of reusable tender content.\nOffice Coordination\nOversee the smooth running of the office, including internal project team support and general administration.\nManage diaries, schedule appointments and book boardrooms; prepare meeting venues and distribute minutes.\nMaintain office filing systems, contact lists and administrative records.\nCoordinate travel, logistics and arrangements for staff and site visits.\nFinancial and Procurement Administration\nTrack quotations, purchase orders and invoices; follow up on outstanding documentation.\nReconcile project and supplier accounts and assist with petty cash management.\nSupport project budgeting and cost tracking; prepare cost and cash flow reports for review.\nNegotiate with suppliers on pricing and delivery terms, in line with procurement policy.\nSystems, Data and Reporting\nCapture and maintain accurate project, asset and contract data in the company's systems and SharePoint folders.\nPerform regular quality checks on captured data and resolve discrepancies.\nCompile weekly and monthly project progress reports, dashboards and ad hoc reports.\nProvide first-line system support and basic training to clients, contractors and internal users where required.\nHealth, Safety and Compliance\nEnsure that contractor safety documentation is obtained and filed before project work begins.\nAssist with OHS audits, inspections and incident reporting, and track corrective actions to closure.\nSupport compliance with the Occupational Health and Safety Act and company policies on projects and in the office.\nMINIMUM REQUIREMENTS\nQualifications\nMatric (Grade 12) - essential.\nDiploma or certificate in Project Management, Office Administration or Business Administration - advantageous.\nOccupational Health and Safety training - advantageous.\nAdvanced Microsoft Excel; working knowledge of Power BI and/or SQL - advantageous.\nExperience\nMinimum 5 years' experience in project coordination, office management, facilities coordination or a similar administrative/operational role.\nExperience coordinating contractors, site inspections and client liaison.\nExperience in tender or bid administration (public and/or private sector) - preferred.\nExperience with financial administration: quotations, invoices, reconciliations, petty cash and budget tracking.\nExposure to CMMS or project management systems, asset registers and data quality control - advantageous.\nValid driver's licence and own reliable transport for site visits.\nSKILLS AND COMPETENCIES\nTechnical Skills\nProject administration: planning, scheduling, tracking and close-out documentation\nTender administration: compiling compliant, complete and on-time submissions\nReporting and analysis: Advanced Excel, Power BI dashboards and ad hoc reporting\nSystems and data: accurate data capture, quality control and CMMS knowledge\nProcurement and negotiation: supplier quotations, orders and price negotiation\nFinancial administration: invoicing, reconciliations, cash flow and petty cash\nHealth and safety: OHS compliance, contractor safety files and audit support\nMS Office: Word, Excel, Outlook and PowerPoint\nBehavioural Competencies\nStrong organisational and time management skills; able to manage competing priorities and deadlines.\nExcellent written and verbal communication with clients, contractors and colleagues at all levels.\nHigh attention to detail and accuracy.\nProactive problem-solving and consistent follow-through.\nService-oriented, professional and collaborative team player.\nAble to work independently and remain calm under pressure.","description_format":"text","description_chars":5907,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Property Management","Real Estate Brokerage"],"lifecycle":[{"event":"open","at":"2026-11-11T18:46:48Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":7,"reasons":["conf:0","win:early"],"computed_at":"2026-11-12T00:35:30Z"},"pay":null,"html_url":"https://alion.io/job/broll-project-coordinator-2","json_url":"https://alion.io/job/broll-project-coordinator-2.json","meta":{"generated_at":"2026-11-12T00:35:30Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1369,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1880300},"rest":"https://alion.io/mcp/rest/get_company?id=1880300"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbroll-project-coordinator-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbroll-project-coordinator-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbroll-project-coordinator-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/broll-project-coordinator-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbroll-project-coordinator-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4085539}},{"tool":"search_jobs","arguments":{"company":"broll.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4085539},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}