{"id":2533944,"url":"https://alion.io/job/bronxworks-administrative-assistant-req-5107","title":"Administrative Assistant Req-5107","company":{"id":2085544,"name":"BronxWorks","domain":"bronxworks.org","url":"https://alion.io/company/bronxworks","size_band":"1-10","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":{"grade":"A","score":92,"open_postings":8,"ghost_share":0,"stale_share":0.125,"repost_share":0,"time_to_fill_p50_days":140,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Bronx, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":null,"max":34725,"currency":"USD","period":"year","gross":null,"usd_annual":34725},"salary_estimate":null,"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-07-14T16:39:00Z","employer_posted_date":"2026-07-14","last_verified_at":"2026-10-22T15:51:32Z","board_verified":true,"closed_at":null,"days_open":100,"trust":{"level":"ok","repost_count":0,"flags":[],"days_open":99},"description":"BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and are guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences.\nAcross our 60+ locations, we provide programs in a variety of service areas, including workforce development, children, youth, families, seniors and homeless prevention.\nEast Concourse Older Adult Center: Hosting spaces where new friendships are made, creating opportunities for older adults to thrive, connect and explore, and providing support to successfully navigate life.\nRESPONSIBILITIES\nProvide general clerical support-ordering supplies, filing, scanning, word processing, photocopying.\nAnswer telephone, take messages, and direct calls to appropriate parties.\nPurchase office supplies and/or equipment, including maintaining appropriate documentation for reconciling invoices in Nexonia (fiscal payment system) in a timely manner.\n Maintain and organize necessary documents such as original receipt, packing slips, invoices.\nMaintain inventory logs monthly for all items purchased, transferred, damaged or discarded.\nTroubleshoot issues with purchases, vendors, deliveries and take corrective action in a timely manner.\nWelcome and greet visitors and program participants/clients.\nTrack participation in mental health screening, nutrition assessments, and physical activity programs.\nPrepare sign-in-sheets, attendance logs, and feedback forms for program events.\nMaintain records of meal program participation.\nInput program data into tracking systems or databases for grant reporting and compliance.\nGenerate monthly or quarterly reports on program participation and outcomes.\nReport to and meet with the supervisor monthly or as needed.\nMaintain and update resource directories and referral logs.\nMaintain general agency and office policies and procedures.\nAnd other duties as assigned by the program director.\nProvide administrative support to the SNAP-Ed team and BronxWorks Agency.\nPROGRAM SPECIFIC RESPONSIBILITIES:\nTrack and deposit cash donations received\nEnter data into Peer Place, Salesforce or any other database required\nManage and maintain records of all facility, program and staff certifications\nConduct and assist with program workshop activities\nCollect information and follow-up clients as needed.\nSupport program staff.\nAssist with program audits\nMaintain office and program supplies\nReconcile and submit bills for payments\nAs needed support staff at other OAC sites, including working at the site\nQUALIFICATIONS\nAssociates degree, or high school diploma or equivalent and four years related experience\nProficiency in modern business communications including personal computers, electronic mail, voicemail, facsimile and copier equipment\nProficiency in basic filing principles and standard correspondence formats\nMinimum typing speed of 50 words per minute\nNYC Food Protection Certificate a plus, required within 6 months of hire\nHigh school diploma or equivalent credentials required, an Associates Degree preferred. \nPHYSICAL REQUIREMENTS\nAbility to use a computer for prolonged periods. \nAbility to occasionally lift and/or move up to 10 pounds. \nAbility to stand, walk, or sit for long periods of time. \nAbility to climb five flights of stairs. \nAbility to bend and retrieve objects and/or documents.\nBronxWorks seeks to build an inclusive organization grounded in respect for differences. BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms, conditions, and privileges of employment, including but not limited to recruitment, hiring, compensation, training and employee development, placement, promotion, demotion, upgrading, downgrading, transfer, layoff and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, status as a victim of domestic violence, or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process, please contact .","description_format":"text","description_chars":4672,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Nonprofits & Foundations","Disability Support Services"],"lifecycle":[{"event":"open","at":"2026-10-14T13:40:46Z"}],"visa":[],"liveness":{"score":48,"band":"ok","label":"Likely open","p_open":1,"p_active":0.808,"p_room":0.6,"age_days":99,"expected_fill_days":140,"reasons":["conf:3","urgency","win:late","crowd:"],"computed_at":"2026-10-22T06:10:10Z"},"pay":{"stated_usd_annual":34725,"is_top_pay":false},"html_url":"https://alion.io/job/bronxworks-administrative-assistant-req-5107","json_url":"https://alion.io/job/bronxworks-administrative-assistant-req-5107.json","meta":{"generated_at":"2026-10-22T20:08:33Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4004,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2085544},"rest":"https://alion.io/mcp/rest/get_company?id=2085544"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbronxworks-administrative-assistant-req-5107"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbronxworks-administrative-assistant-req-5107"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbronxworks-administrative-assistant-req-5107"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/bronxworks-administrative-assistant-req-5107\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbronxworks-administrative-assistant-req-5107"}]}