{"id":1534206,"url":"https://alion.io/job/brookfield-6-month-ftc-executive-assistant-2","title":"6 month FTC Executive Assistant","company":{"id":3728,"name":"Brookfield","domain":"brookfield.com","url":"https://alion.io/company/brookfield","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":81,"open_postings":9,"ghost_share":0,"stale_share":0.778,"repost_share":0,"time_to_fill_p50_days":56,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":38000,"max_usd":71000,"period":"year","method":"role_seniority_country_cell","sample_n":8},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-30T17:45:24Z","employer_posted_date":"2026-09-30","last_verified_at":"2026-10-22T06:11:51Z","board_verified":true,"closed_at":null,"days_open":22,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":22},"description":"Location\nLondon - One Canada Square, Level 25Business - Global Client Group\nBrookfield is one of the world’s largest alternative asset managers, distinguished by a 100+ year heritage of owning and operating assets and businesses that form the backbone of the global economy. Brookfield’s Global Client Group provides insights and solutions designed to meet the evolving needsof a diverse group of investors around the world. GCG also manages institutional relationships, strategic partnerships and raises capital for Brookfield’s various private funds and Affiliate Managers.\nBrookfield Culture\nBrookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.\nJob Description\nRole Overview\nThis position would suit a highly proactive EA who is flexible with excellent organisational skills, and proven experience operating in a fast moving, growing professional services business. \nKey Responsibilities\nProactively manage complex and constantly evolving diaries across multiple global time zones, balancing competing priorities and ensuring executives' time is optimised\nCoordinate a high volume of internal and external meetings, liaising with stakeholders across global offices to schedule meetings, secure appropriate meeting spaces, arrange hospitality where required, and ensure all meeting logistics run seamlessly\nCoordinate extensive international travel, including complex multi-leg itineraries, flights, accommodation, ground transportation and visa requirements, while adapting quickly to changing business needs\nProvide responsive support to changing executive priorities, managing last-minute diary and travel amendments with professionalism and sound judgement\nPrepare, submit and reconcile executive expense reports in accordance with company policies and deadlines\nProcess invoices accurately and maintain appropriate records to facilitate timely payment.\nPrepare meeting agendas, presentations and supporting materials, ensuring executives are fully briefed ahead of meetings where appropriate\nWelcome and support visitors from Brookfield's global offices and external stakeholders, coordinating meeting logistics and ensuring a professional experience\nManage the onboarding process for new team members, coordinating technology, access, inductions and other administrative requirements to ensure a smooth start\nLiaise with internal departments, including Reception, Facilities, IT and Finance, to coordinate day-to-day operational requirements\nAssist with the planning and coordination of team meetings, off-sites, conferences and social events\nBuild effective working relationships with stakeholders across the Private Equity business and global offices, acting as a trusted point of contact for administrative matters\nMaintain confidentiality at all times, exercising discretion and professionalism when handling sensitive information\nProvide flexible administrative support to the wider Executive Assistant team, fostering collaboration and ensuring seamless coverage during periods of absence or peak workload\nTechnical Skills\nMinimum 3 years' experience in a similar industry\nExcellent organization and communication skills\nProficient knowledge of Microsoft Outlook, Word and PowerPoint - Previous experience using Concur would be desirable but not essential\nProactive and able to work on own initiative as well as part of a team\nDecisive, resourceful and quick to prioritise\nHigh attention to detail\nFlexible and adaptable\nResilient, with strong team focus\nBrookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. We do not tolerate workplace discrimination, violence or harassment. We are proud to be an Equal Opportunity Employer and make employment decisions based on qualifications, merit and business needs, without regard to any characteristic protected by applicable law. Applicant information is collected and handled in accordance with our Applicant Privacy Notice.","description_format":"text","description_chars":4244,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate Investment","Asset Management & Funds","Private Equity"],"lifecycle":[{"event":"open","at":"2026-09-30T17:45:24Z"}],"visa":[],"liveness":{"score":67,"band":"ok","label":"Likely open","p_open":0.85,"p_active":0.875,"p_room":0.9,"age_days":21,"expected_fill_days":56,"reasons":["seen:21","velocity","win:mid","comp:brand"],"computed_at":"2026-10-22T06:10:10Z"},"pay":null,"html_url":"https://alion.io/job/brookfield-6-month-ftc-executive-assistant-2","json_url":"https://alion.io/job/brookfield-6-month-ftc-executive-assistant-2.json","meta":{"generated_at":"2026-10-23T03:02:42Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5099,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3728},"rest":"https://alion.io/mcp/rest/get_company?id=3728"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbrookfield-6-month-ftc-executive-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbrookfield-6-month-ftc-executive-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbrookfield-6-month-ftc-executive-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/brookfield-6-month-ftc-executive-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbrookfield-6-month-ftc-executive-assistant-2"}]}