{"id":3445938,"url":"https://alion.io/job/brookfield-executive-assistant-2","title":"Executive Assistant","company":{"id":3728,"name":"Brookfield","domain":"brookfield.com","url":"https://alion.io/company/brookfield","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":79,"open_postings":11,"ghost_share":0,"stale_share":0.636,"repost_share":0,"time_to_fill_p50_days":62,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Tokyo, Japan"],"countries":["JP"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":22000,"max_usd":50000,"period":"year","method":"role_country_seniority_unknown","sample_n":29},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Monday.com","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-29T08:12:39Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-11-03T03:18:16Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Location\nRoppongi Hills Mori Tower - 17F, 6-10-1 Roppongi,Business - Private Wealth\nBrookfield is one of the world's largest alternative asset managers, with a 100+ year heritage of owning and operating assets and businesses that from the backbone of the global economy. Through its broad platform, the firm offers investment strategies across real estate, infrastructure, renewable power and transition, private equity, and credit.\nBrookfield's private wealth team extends these capabilities to intermediaries worldwide, partnering with financial advisors to provide institutional-quality investment opportunities and differentiated insights that support long-term objectives.\nBrookfield Culture\nBrookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.\n Job Description\nThe role provides administrative support to the Brookfield Private Wealth team including Executive Assistant (EA) coverage for all members of the team.\nCore Responsibilities\nProvide executive assistance support to the BPW teams with calendar management and scheduling (internal and external meetings) including room bookings and IT set-up\nGeneral office administrative tasks when required\nTrack confirmed meetings for roadshows or events in excel or other centralized source\nManage end to end travel including flights, visa documentations, hotels, transportation and agendas according to Brookfield travel policy\nManage and process invoices as required.\nProcess AMEX card applications and input expenses to Concur, ensuring they are processed and submitted before payment cut-off dates\nReservations and administrative matters relating to investor seminars, teach-ins and fund launch sessions hosted by Brookfield including organizing technology, catering, materials, e-mail communications and other items as needed\nManage internal distributions lists\nManage business cards received by the team, including inputting contact details into Salesforce\nCommunication with local translation agency on marketing materials (quick translation check).\nEnsure electronic filing of designated marketing materials is efficiently organized and maintained\nLiaise with the compliance team on best practices regarding any meetings with government officials.\nSchedule and manage logistics for internal local office / team events\nAssist in drafting meeting agendas and organize printing of meeting materials.\nSubmit IT requests for team as required\nAssist with onboarding tickets for new starters and desk set up\nAvailable for various team and office events and on-site management of events where necessary. Overtime work may be required, as needed.\nAdditional Responsibilities\nThe role will be responsible for managing and scheduling a high volume of meeting requests and logistics relating to external fundraising efforts across multiple platforms within Brookfield Asset Management.\nManage the scheduling program specifics for all fundraising-related prospecting and diligence meetings across multiple asset classes, involving both internal and external stakeholders.\nThis will involve seeking and providing availability to Client Relationship Managers for global senior team members to join fundraising meetings using Monday.com platform\nAlong with internal stakeholders, seek availability for senior team members to join in-person fundraise roadshows and organise travel agendas and logistics where required\nCoordinate investor meeting logistics including booking rooms, building access, catering, printing agendas/materials and transportation for both 1:1 meetings and local roadshows\nAssist with Pre-Meeting Report consolidation and formatting\nSubmit Salesforce meeting requests, and update associated details when required\nManage logistics for investor events, including preparing and maintaining the invitation list and the list of attendees\nKey Competencies Required\nPrior experience as an executive assistant or in a similar administrative role, ideally within financial services or asset management.\nExtraordinary attention to detail, pro-active approach to task management, and capable of sustained independent work.\nDemonstrate skills to be able to work in a high pressure, highly demanding, changing working environment\nAble to prioritize calendars, meetings, responses and tasks with accuracy, concision, and professionalism.\nExcellent written and verbal communications skills.\nProficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and familiarity with Concur, Salesforce and Monday.com, or the ability to learn them quickly.\nDemonstrated ability to handle confidential information appropriately.\nSeamless capability of holding professional interactions with various staff members at all levels and in multiple geographies\nAbility to manage a poised, task-oriented composition in a fast-paced environment, occasionally under time pressure, with a high level of professionalism and confidentiality.\nAbility to adapt to change and pro-actively seek and implement tasks as time allows.\nAbility to balance conflicting priorities to manage workflow and ensure the completion of essential projects.\nNative-level Japanese and conversational English.\nAbility to leverage AI tools to perform tasks efficiently.\nAbility to collaborate with EAs and Office Managers in other teams as needed.\nBrookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. We do not tolerate workplace discrimination, violence or harassment. We are proud to be an Equal Opportunity Employer and make employment decisions based on qualifications, merit and business needs, without regard to any characteristic protected by applicable law. Applicant information is collected and handled in accordance with our Applicant Privacy Notice.","description_format":"text","description_chars":6031,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Japanese","level":"All levels","optional":false},{"language":"English","level":"All levels","optional":false}]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate Investment","Asset Management & Funds","Private Equity"],"lifecycle":[{"event":"open","at":"2026-10-29T08:12:39Z"}],"visa":[],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":4,"expected_fill_days":62,"reasons":["conf:2","stale_co","win:early","comp:brand"],"computed_at":"2026-11-03T05:54:40Z"},"pay":null,"html_url":"https://alion.io/job/brookfield-executive-assistant-2","json_url":"https://alion.io/job/brookfield-executive-assistant-2.json","meta":{"generated_at":"2026-11-03T11:25:54Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15576,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3728},"rest":"https://alion.io/mcp/rest/get_company?id=3728"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbrookfield-executive-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbrookfield-executive-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbrookfield-executive-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/brookfield-executive-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbrookfield-executive-assistant-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3445938}},{"tool":"search_jobs","arguments":{"company":"brookfield.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3445938},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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