{"id":309449,"url":"https://alion.io/job/brookfield-executive-assistant","title":"Executive Assistant","company":{"id":3728,"name":"Brookfield","domain":"brookfield.com","url":"https://alion.io/company/brookfield","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":76,"open_postings":8,"ghost_share":0,"stale_share":0.75,"repost_share":0,"time_to_fill_p50_days":61,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":85000,"max":115000,"currency":"USD","period":"year","gross":null,"usd_annual":115000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-08-12T00:00:00Z","employer_posted_date":"2026-08-12","last_verified_at":"2026-10-15T01:29:54Z","board_verified":true,"closed_at":null,"days_open":64,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":64},"description":"Location\nBrookfield Place New York - 225 Liberty Street, 8th FloorBrookfield Culture\nBrookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.\n Job Description\nResponsible for substantial calendar management in Outlook, requiring interaction with both internal and external executives and assistants globally, to coordinate a variety of complex meetings with attention to different time zones.\nCreate and modify PowerPoint presentations (i.e., Marketing Materials etc.) including the incorporation and formatting of charts, graphs and images.\nAttention to formatting and a critical eye are required to review formatting, proofing, etc.\nAccurately create, format and maintain detailed Excel reports and WORD documents utilizing advanced technical skills.\nCreate complex travel itineraries and meetings. Maintain a travel profile for each executive with updated travel documents.\nBalance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines.\nUtilize analytical skills and a broad understanding of the business to effectively interpret and anticipate the needs of the executives\nProactively bring together appropriate people and resources to support the executives in addressing issues\nWork effectively without constant and direct supervision or guidance\nPromptly respond to requests with accuracy and a courteous demeanor\nAdditional administrative tasks including mailing, copying, binding, submitting and processing invoices\nProvide administrative support to other groups when time warrants, during absences, holidays etc.\n Candidate Profile:\n(5+) years’ experience supporting at the executive level\nDemonstrated ability to handle confidential information appropriately\nHighly proficient in MS Office, including Word, Excel, PowerPoint and Outlook (create and/or update PowerPoint presentations and create mail merges with numerous recipients).\nAbility to communicate effectively with all levels of employees, including senior executives and outside contacts\nExperienced with Concur and expense management\nExtremely organized with the ability to anticipate requests and be proactive\nExcellent written and verbal communication skills\nAbility to stay focused, efficient, and effective in managing multiple priorities\nStrong interpersonal skills and good judgment\nTeam player\nOvertime as needed\nBachelor’s degree or equivalent work experience\nSalary Range: $85,000 - $115,000\nOur compensation structure is comprised of a base salary and a short-term incentive program (cash bonus). Cash compensation tends to vary based on geography to account for local market conditions and is set to be market competitive. Compensation decisions are based on a number of factors including relative experience, overall years of experience, industry experience, education and designations.\nBrookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. Accordingly, we do not tolerate workplace discrimination, violence or harassment.\nWe are proud to create a diverse environment and are proud to be an equal opportunity employer. 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