{"id":782529,"url":"https://alion.io/job/brookfield-properties-administrative-assistant","title":"Administrative Assistant","company":{"id":710064,"name":"BGRE","domain":"bgre.com","url":"https://alion.io/company/bgre","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":83,"open_postings":21,"ghost_share":0,"stale_share":0.667,"repost_share":0,"time_to_fill_p50_days":32,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Chicago, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":30000,"max_usd":52000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":3204},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Adobe Photoshop","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-08-21T00:00:00Z","employer_posted_date":"2026-08-21","last_verified_at":"2026-10-12T19:09:55Z","board_verified":true,"closed_at":null,"days_open":52,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":52},"description":"Location\nGGP Chicago - 350 N Orleans Street, Suite 300Business\nHeadquartered in Chicago, IL, GGP is a leading retail real estate company with a portfolio of 95+ high-performing retail assets, encompassing over 95 million square feet of space across the United States. As an owner-operator, we’re committed to creating vibrant destinations that bring people and brands together. With a team of 1,200+ employees and a legacy of leadership in retail real estate, we’re shaping the future of the industry by delivering exceptional value to our partners and the communities we serve\nIf you’re ready to be a part of our team, we encourage you to apply.\nJob Description\nPosition Summary\nThe Administrative Assistant supports the Leasing teams by helping maintain efficient operations, accurate information, and timely coordination throughout the leasing process. This role serves as a key administrative partner, enabling the team to stay organized, responsive, and focused on advancing leasing activity and business priorities.\nResponsibilities\nPrepare accurate and timely lease proposals using the company’s data management system, Yardi Retail Manager.\n\nCompile, maintain, and continuously update current site, marketing materials, and tenant information including marketing packages for properties with available leasing opportunities.\n\nDistribute marketing materials and property information to prospective and existing tenants as requested.\n\nCoordinate the collection of lease exhibits and supporting documentation from internal and external sources within required timelines.\n\nPrepare, update, and distribute leasing activity reports and related materials, including monthly sales reports, pipeline reports and rent rolls.\n\nAnalyze current and prior-year tenant real estate tax obligations in accordance with specific lease requirements.\n\nPrepare analysis of financial impacts related to co-tenancy inquiries.\n\nSupport daily business activity of the Leasing team, including general office work, booking travel, preparing expense reports, and sorting and distributing mail.\n\nResearch, prepare and edit reports and presentations.\n\nOther duties as assigned.\n\nQualifications\nHigh School Diploma or GED required.\n\nMinimum of two years of experience in an administrative support role or related experience in commercial real estate required.\n\nStrong understanding of Yardi Retail Manager, Adobe and Photoshop preferred.\n\nExcellent business writing, business math and verbal communication skills required.\n\nProficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook required.\n\nStrong organizational skills with the ability to manage multiple tasks and competing deadlines simultaneously.\n\nAbility to prioritize and execute tasks independently in a fast-moving environment.\n\nProfessional written and verbal communication skills, with the ability to represent the team effectively in both internal and external interactions.\n\nCompensation\nSalary type: Non-Exempt\nPay Frequency: Bi-weekly\nHourly Pay Range: $26.44 - $36.05\nAnnual Bonus Eligibility: 4%\nBenefit Information\nCompetitive compensation\nMedical, Dental and Vision beginning day 1\n401(k) Company matching\n401(k) Vests on Day 1\nCareer development programs\nCharitable donation matching\nGenerous paid time off (i.e., vacation, personal holidays, paid sick time)\nPaid Volunteer Hours\nPaid Parental Leave\nFamily planning assistance including IVF, surrogacy, and adoption options\nWellness and mental health resources\nPet insurance offering\nChildcare Assistance\nCommuter benefits\nA culture on our values of Act with Integrity, Build Mutual Trust, Take Initiative and Win Together.\nWe are proud to create a diverse environment and are proud to be an equal opportunity employer. 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