{"id":3851403,"url":"https://alion.io/job/brookhaven-national-laboratory-subcontracts-manager","title":"Subcontracts Manager","company":{"id":41633,"name":"Brookhaven National Laboratory","domain":"bnl.gov","url":"https://alion.io/company/bnl","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":79,"open_postings":7,"ghost_share":0,"stale_share":0.857,"repost_share":0,"time_to_fill_p50_days":38,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Legal","role_family":"Legal","seniority":"senior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":6,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Oracle ERP","optional":false}],"status":"live","first_seen_at":"2026-11-05T00:00:00Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-11T10:38:59Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"The Business Services Directorate (BSD) provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success. Led by the Chief Financial Officer, Brookhaven’s Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, Digital Transformation Office, and the Business Operations Offices. The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab’s fiscal matters and its approximately $900 million annual budget.\nThe mission of the Procurement and Property Management (PPM) Division is to provide support for purchasing services, materials, equipment and supplies for Brookhaven National Laboratory operations and programs. Procurement and Property Management Division does the following:\nProvides internal customers with quality products and services in a timely manner at the lowest cost of ownership, i.e., “best value” using best commercial practices.\n\nSupports the Laboratory’s socioeconomic programs by using reliable small, small disadvantaged, women-owned, service- disabled veteran owned and HUB (historically underutilized business) Zone businesses.\n\nEnsures that acquisitions are conducted in compliance with BSA’s Prime Contract, applicable statutes and regulations, and in accordance with the highest ethics and standards.\n\nOversight of BNL Property Management Program to effectively track and account for BNL assigned Government Property.\n\nThe Procurement and Property Management (PPM) Division has an opening for a Subcontracts Manager with experience in high dollar and complex procurements. Pursuant to the provisions outlined in BSA’s Prime Contract as well as internal Procurement Operations Manual and Standard Work Instructions, the incumbent will be responsible for the management of Procurement staff in the execution and administration of a variety of services and/or complex equipment, through various contract types in a high-volume environment. Responsibilities shall also include identification and tracking of customer supplied or purchased property and administration throughout the life of the procurement/requirement.\nEssential Duties and Responsibilities:\nOversee procurement and contractual agreements for Brookhaven National Laboratory.\n\nThe Subcontracts Manager, a leadership position reporting to the Procurement Operations Group Manager, is responsible for technical oversight, guidance, and leadership of a staff of purchasing and subcontracts professionals engaged in the planning and execution of subcontracts and other agreements in support of the Lab’s mission.\n\nThe Subcontracts Manager is authorized to the level of delegated authority to financially obligate BNL to acquire products and services. Working in a team environment, the incumbent will learn and utilize innovative business practices to streamline the acquisition process and maximize resources. Will also develop, negotiate, award, and manage a wide variety of large high dollar and complex contract types, such as fixed-price and cost-reimbursement contracts.\n\nManages the following functions:\nProcurement of equipment and other services pursuant to Laboratory procurement policies and procedures.\n\nProcurement planning, solicitation, and evaluation of quotes and proposals, including use of an automated procurement processing system as appropriate.\n\nSolicitation of proposals or quotations from vendors and determination of their responsiveness and reasonableness.\n\nConduct pre-proposal and/or kickoff meetings. Facilitate and lead Source Selection Committees.\n\nAdvise user departments and staff on various procurement methods and alternate products, recommend substitutes as appropriate.\n\nReview and monitor contracts and contract progress to ensure compliance with procurement requirements, policies, and procedures. Analyze vendor performance and determine acceptable standards.\n\nReview change order requests and make recommendations; assist in performing cost/price analysis of quotes and proposals.\n\nEnsure contract files are in compliance with DOE, federal, state, and local as well as Lab regulations and policies.\n\nWrite memoranda, correspondence, and reports relating to processing and execution of contracts or as otherwise requested; answers contract related questions from vendors and/or lab staff.\n\nIdentify prospective proposers and sources. Develop new sources of supply and service.\n\nParticipate in vendor outreach functions to encourage vendor participation.\n\nOversee the negotiation and placement of Blanket Ordering Agreements, all types of Contracts, Service Agreements, Loans, and Lease Agreements.\n\nNegotiate contract terms and conditions, including leading negotiation teams, as needed, seeking to achieve an outcome that is in the best cost/business interest of BSA.\n\nDemonstrate continuous effort to improve operations, decrease turnaround times, streamline work process, and work cooperatively and jointly to provide seamless customer service.\n\nConduct research, evaluate findings, and make independent decisions on procurement matters.\n\nPerform other related duties as assigned.\n\nMay perform duties of Acting Procurement Operations Manager in his/her absence as directed.\n\nSupervise functional areas with critical lab-wide impact.\n\nSupervise people and other resources within functional areas.\n\nSupervise lower-level exempt and nonexempt staff.\n\nMay manage multiple functions.\n\nRequired Knowledge, Skills, and Abilities:\nA bachelor’s degree in a business-related discipline.\n\nA minimum of six (6) years, full-time, directly related experience of which two (2) of those years are inclusive of supervisory and/or management experience.\n\nThe successful candidate must possess a demonstrated ability to deal with project deadlines and high dollar complex equipment and/or service procurements.\n\nThorough knowledge of the Federal Acquisition Regulations (FAR).\n\nFamiliarity with the Service Contract Act, EEO Compliance, Justifications for Non-Competitive Procurements, Buy American Act, Small Business Subcontracting Business Plans, Certificates of Cost and Pricing Data as well as negotiating standard and specialized terms and condition.\n\nCandidate must be well versed and have an in-depth understanding of all principles of the procurement process in a government environment from inception of a requirement to contract close out, including but not limited to:\n\nanalysis of requirements and selection of the appropriate procurement method;\n\ncreation of the solicitation (RFQ/RFP);\n\nevaluating prospective Offeror quotes, bids;\n\nproposal evaluations and recommendations;\n\ncost and price justification/analysis, negotiations, drafting of contracts, and modifications along with written documented recommendation for award.\n\nMust be self-motivated, resourceful, and organized, taking ownership of all assigned work.\n\nMust be able to lead, manage, motivate, and create an environment inducive to a high performing team, while maintaining compliance with policies and regulations.\n\nMust have strong critical thinking and problem-solving skills to analyze complex challenges, develop innovative solutions, and implement strategies that enhance operational efficiency and effectiveness.\n\nMust be able to work within a scientific facility under stringent timelines to meet the laboratory’s needs.\n\nMust be proficient in Microsoft Office Word, Excel, and PowerPoint.\n\nAbility to interact effectively and respectfully with a diverse and international population of internal and external customers.\n\nPreferred Knowledge, Skills, and Abilities:\nWorking knowledge of PeopleSoft.\n\nMaster’s degree in business.\n\nCertified Procurement Professional (CPP) or similar certification in government procurement practices.\n\nExperience teaming with legal counsel, project managers, engineers, cost estimators, and quality assurance personnel in a scientific or high-tech environment.\n\nExperience with Cost Type Contracts.\n\nExperience with Research & Development Contracts.\n\nEnvironmental, Health & Safety Requirements:\nAbility to communicate effectively;\n\nAbility to operate a computer effectively.\n\nOther Information: \nThere is a possibility of remote employment in this role if the candidate is not local. If fully remote, then minimal travel to the Lab may be required.\n\nVisa Sponsorship is not available for this position\n\nWill require occasional travel in support of Procurement or DOE activities.\n\nBrookhaven Laboratory is committed to providing fair, equitable, and competitive compensation. The full salary range for this position is $128,900 - $213,950 / year. Salary offers will be commensurate with the final candidate’s qualification, education, and experience and considered with the internal peer group.\nBrookhaven National Laboratory is committed to employee success and we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Review more information atBNL | Benefits Program\nBrookhaven National Laboratory requires all non-badged personnel including visitors to produce a REAL-ID or REAL-ID compliant documentation to access Brookhaven National Laboratory - view more information at www.bnl.gov/real-id. This is due to nationwide identification requirements for federal site access as required by the federal REAL ID Act. Those not in possession of a REAL ID-compliant document will not be permitted to access the site which includes access to the Laboratory for interviews.\nAs a U.S. Department of Energy laboratory, Brookhaven National Laboratory requires employees to obtain and maintain a DOE Uncleared Personal Identity Verification (UPIV) credential in accordance with Homeland Security Presidential Directive 12 (HSPD-12) requirements. The credentialing process is completed as part of onboarding and enables access to DOE facilities and information systems. As a condition of employment, the selected candidate must be able to obtain and maintain a UPIV credential. These requirements are established under DOE Order 206.2 Chg. 2, Identity, Credential, and Access Management (ICAM- Identity, Credential, and Access Management (ICAM)), and DOE Order 473.1A- Physical Protection Program- Physical Protection Program.\nAbout Us\nBrookhaven National Laboratory (www.bnl.gov) delivers discovery science and transformative technology to power and secure the nation’s future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energy’s (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country, learn more at BNL | Opportunities for Veterans at Brookhaven National Laboratory.\nEqual Opportunity/Affirmative Action Employer\nGuided by our core values of integrity, responsibility, innovation, respect, and teamwork, Brookhaven Science Associates is an Equal Employment Opportunity Employer-Vets/Disabled. We are committed to fostering a respectful and collaborative environment that fuels scientific discovery. We consider all qualified applicants without regard to any characteristic protected by law. All qualified individuals are encouraged to apply. 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