{"id":3480849,"url":"https://alion.io/job/brooklyn-defender-services-administrative-assistant-immigration-practice","title":"Administrative Assistant, Immigration Practice","company":{"id":1860398,"name":"Brooklyn Defender Services","domain":"bds.org","url":"https://alion.io/company/bds-org","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Brooklyn, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":69000,"max":74000,"currency":"USD","period":"year","gross":null,"usd_annual":74000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-29T20:09:14Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-11-06T07:25:37Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"Administrative Assistant, Immigration Practice\nBrooklyn Defender Services (BDS) is seeking an Administrative Assistant to join our Immigration Practice.\nBDS is a public defense office representing low-income New Yorkers in criminal, family, immigration, and civil legal matters. For nearly 30 years, BDS has worked, in and out of court, to protect and uphold the rights of individuals and to change laws and systems that perpetuate injustice and inequality. Our legal expertise is focused on the intersections of these legal systems that disproportionately impact Black and Brown communities living in poverty. BDS is a public defense office representing low-income New Yorkers in criminal, family, immigration, and civil legal matters. For nearly 30 years, BDS has worked, in and out of court, to protect and uphold the rights of individuals and to change laws and systems that perpetuate injustice and inequality. Our legal expertise work with clients is focused on the intersections of these legal systems that disproportionately impact Black and Brown communities living in poverty.\nBDS represents thousands of people each year who have diverse, complex, and multi-faceted legal needs. In addition to a zealous legal defense, our interdisciplinary teams of attorneys, social workers and advocates provide a wide range of legal and advocacy services, including for housing, public benefits, education, and employment. BDS staff work collaboratively and across disciplines to deliver high-quality legal services that serve the people we represent, their families and communities.\nBDS’ Immigration Practice is a team of over 90 staff who represent people in detained and non-detained removal proceedings as well as applications before U.S. Citizenship and Immigration Services to help clients maintain family unity and obtain lawful immigration status in the United States.\nUnder the direct supervision of the Associate Director of Administration, the Administrative Assistant provides a wide range of administrative support to attorneys, accredited representatives and social workers in the Immigration Practice.\nResponsibilities\nOpen, update, and close cases, and maintain data quality, in Sales-Force based case management system.\nGenerate individual and practice wide reports, such as pending caseloads, intake and referral trends, and disposition and outcome information.\nOrganize paper and digital files.\nPrepare closed files for off-site storage.\nAnswer phone calls.\nSort and scan mail, including time-sensitive documents from courts, clients, and immigration agencies.\nSend out mail, including daily FedEx drop-off rotation.\nCompile, copy, scan, and mail or deliver legal submissions prepared by the attorney or paralegal.\nRequest records from other counties, courts, and other entities.\nWork with other administrative professionals to organize and maintain office space, stock office supplies, and organize the Immigration Practice’s resources and materials.\nAdditional duties as assigned.\nQualifications\nCollege degree or four years of equivalent experience. \nAt least two (2) years prior administrative or related experience, preferably in a legal setting or in an agency that worked with immigrant clients.\nHigh skill level with Microsoft programs including Outlook, Word, Excel and Adobe Acrobat.\nExperience with case management systems and cloud-based document storage, preferably Salesforce based systems.\nExcellent interpersonal skills.\nStrong organizational skills and attentive to detail and deadlines.\nAbility to multi-task.\nAbility to work independently and in a team setting and in an interdisciplinary unit that works together to forward the goals of the client and the case.\nFluency or high proficiency in Spanish is preferred.\nPosition Information \nThis is a non-exempt, salaried position in the collective bargaining unit. The normal schedule is Monday to Friday 9am-5pm. The position is based at BDS’s offices, and the courts located in Downtown Brooklyn.\nBDS determines salary on a pay scale based on education and experience. For this position there is a base salary range of $69,000-$74,000 depending on the applicant’s education and experience. BDS offers comprehensive benefits including health insurance and a 403(b) retirement plan. In order to support work/life balance and family-friendly policies, BDS has generous vacation, sick, holiday, family, and medical leave policies.\nApplication Instructions \nClick “Apply Now” to submit a cover letter and resume on our online application portal. Please submit your application by November 20, 2026.\nBrooklyn Defender Services is a proud equal opportunity employer committed to celebrating diversity and maintaining an equitable and inclusive work environment. We strongly encourage candidates of all identities, expressions, orientations, disabilities, and experiences to apply. If you require an accommodation due to a disability or another reason, please contact the Managing Director, Human Resources, Christina Wallace, at cwallace @ bds.org.","description_format":"text","description_chars":5027,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"Spanish","level":"Advanced (C1)","optional":true}]},"benefits":["Generous vacation","Health insurance","Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Legal Services","Nonprofits & Foundations"],"lifecycle":[{"event":"open","at":"2026-10-29T20:09:14Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"Filed H-1B visas in the last two years","filings_12m":0,"filings_prev_12m":3,"green_card_filings_12m":0,"median_offered_wage_usd":null,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.857,"p_room":1,"age_days":7,"expected_fill_days":32,"reasons":["conf:3","win:early","comp:junior"],"computed_at":"2026-11-06T05:58:05Z"},"pay":{"stated_usd_annual":74000,"is_top_pay":true},"html_url":"https://alion.io/job/brooklyn-defender-services-administrative-assistant-immigration-practice","json_url":"https://alion.io/job/brooklyn-defender-services-administrative-assistant-immigration-practice.json","meta":{"generated_at":"2026-11-06T07:49:35Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13962,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1860398},"rest":"https://alion.io/mcp/rest/get_company?id=1860398"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbrooklyn-defender-services-administrative-assistant-immigration-practice"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbrooklyn-defender-services-administrative-assistant-immigration-practice"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbrooklyn-defender-services-administrative-assistant-immigration-practice"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/brooklyn-defender-services-administrative-assistant-immigration-practice\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbrooklyn-defender-services-administrative-assistant-immigration-practice"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3480849}},{"tool":"search_jobs","arguments":{"company":"bds.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3480849},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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