{"id":2641743,"url":"https://alion.io/job/brooks-automation-facilities-and-administration-manager","title":"Facilities and Administration Manager","company":{"id":58479,"name":"Brooks Automation","domain":"brooks.com","url":"https://alion.io/company/brooks-automation","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":78,"open_postings":9,"ghost_share":0,"stale_share":0.889,"repost_share":0,"time_to_fill_p50_days":38,"computed_at":"2026-10-20T05:45:00Z"}},"role":"Industrial Engineering","role_family":"Industrial Engineering","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Malaysia"],"countries":["MY"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":14500,"max_usd":33000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":7932},"experience_years_min":7,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"SLI/SLO/SLA","optional":false}],"status":"live","first_seen_at":"2026-10-15T19:04:12Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-18T16:19:34Z","board_verified":false,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Brooks is a leading provider of automation solutions with over 40 years of experience in the semiconductor industry, offering precision robotics, integrated automation systems, and contamination control solutions that empower chip manufacturers worldwide. Our product portfolio includes a range of automation solutions, including robots, vacuum systems, and atmospheric robots for semiconductor manufacturing (www.brooks.com).\nAre you looking for a place where you can be part of a transformation? Join us at Brooks Automation and be a part of a dynamic organization that is shaping the future of technology.\nFacilities and Administration ManagerJob Description\nRole Purpose:\nThe Facilities & Administration Manager is responsible for the overall management, operation, maintenance and continuous improvement of the company’s facilities, infrastructure, workplace services and administration functions. The role ensures that the manufacturing site, offices and supporting facilities are safe, functional, secure, well-maintained, cost-effective and fit to support current operations and future business growth. The position provides leadership and oversight for Facilities and Administration activities, including building and infrastructure management, electrical and utility services, maintenance, security, housekeeping, transportation, workplace services, contractor and vendor management, site administration, facilities projects, budgeting and business continuity support. The role works closely with Operations, Engineering, HSE, HR, Finance, IT, Procurement and other business functions to ensure effective and uninterrupted site operations.\n1.Facilities Management :\nProvide overall leadership for the day-to-day management and operation of company facilities.\nManage the condition, availability and functionality of buildings, offices, manufacturing support areas, warehouses, common areas and external premises.\nOversee building systems, electrical systems, lighting, HVAC, plumbing and water systems, drainage, cleanroom, process utility systems, fire protection infrastructure, generators/backup power, lifts, parking areas, roads, signage, access-control infrastructure and CCTV infrastructure.\nEnsure facilities are maintained to required operational standards.\nMonitor breakdowns and corrective maintenance activities.\nAnalyze recurring failures and implement corrective and preventive measures.\nEstablish escalation procedures for critical failures affecting manufacturing operations.\n2. Utility & Energy Management:\nOversee site electrical, HVAC, chilled water, compressed air, vacuum, gases, DI water and waste treatment systems and ensure reliable availability to support business operations.\n Monitor electricity, water and other relevant utility usage and identify efficiency opportunities.\nAnalyse recurring failures and implement corrective and preventive measures.\n Establish escalation procedures for critical failures affecting manufacturing operations.\n Investigate abnormal consumption, interruptions and recurring utility issues.\n Coordinate with utility providers, landlords, contractors and relevant authorities.\n Ensure appropriate maintenance records, inspection reports and certificates are maintained.\nSupport planning for additional utility capacity arising from business expansion or manufacturing growth.\n3. Cleanroom & Critical Environment Management:\nMaintain ISO cleanroom standards (ISO 6, 7 & 8).\nMonitor particle counts, temperature, humidity, and pressurization.\nEnsure facility conditions support product quality and manufacturing requirements.\nManage contamination control programs.\nAnalyse recurring failures and implement corrective and preventive measures.\nEstablish escalation procedures for critical failures affecting manufacturing operations.\n4. Facilities Maintenance:\nDevelop and maintain a structured preventive maintenance programme.\nEnsure planned maintenance is completed within established schedules.\nCoordinate emergency and breakdown maintenance.\nPrioritise maintenance activities according to operational criticality.\nMaintain records of maintenance activities, breakdowns, service reports and equipment history.\nMonitor maintenance costs and identify optimisation opportunities.\nReview contractor performance and maintenance quality.\nEnsure maintenance work is coordinated to minimise disruption to manufacturing operations.\n5. Administration Management:\nProvide overall leadership for the Administration function and ensure effective delivery of site administrative services.\nEstablish and maintain efficient administrative processes and procedures.\nOversee general administration, office supplies, stationery, pantry supplies and other administrative requirements.\nOversee reception and visitor-related administrative services.\nManage meeting rooms, common areas and employee amenities.\nCoordinate courier, mail and document distribution services.\nManage administrative records and site documentation.\nCoordinate administrative support for company events, meetings and site activities.\nSupport senior management and business functions on site-related administrative matters.\nEnsure administration services are delivered efficiently, professionally and within approved budgets.\n6. Workplace & Employee Services:\nEnsure workplace facilities and employee amenities are maintained to appropriate standards.\nOversee pantry services, drinking water, cleaning services, common areas, employee facilities, parking, workplace maintenance, waste collection, pest control and landscaping.\nMonitor service quality and employee experience relating to workplace facilities.\nAddress recurring workplace service issues and implement corrective actions.\nSupport workplace changes, office moves, workstation changes and site expansion activities.\nEnsure adequate workplace services support increasing headcount and shift operations.\n7. Housekeeping, Cleaning & Site Appearance:\nManage housekeeping and cleaning contractors.\nEstablish cleaning schedules and service standards.\nConduct regular inspections of office, manufacturing support, common and external areas.\nEnsure cleanliness and general site presentation are maintained.\nManage pest-control services.\nOversee landscaping and external site maintenance.\nMonitor contractor performance and resolve service deficiencies.\nEnsure waste collection arrangements are properly managed in coordination with relevant functions.\n8. Transportation & Site Logistics Support:\nManage employee transportation services and transport vendors where applicable.\nCoordinate transportation requirements for shift employees and other authorised users.\nMonitor transport routes, schedules, capacity and service quality.\nAddress transportation issues and employee complaints.\nMonitor transportation costs and vendor performance.\nCoordinate transportation requirements during overtime, special events, emergencies or business continuity situations.\nEnsure transportation vendors comply with contractual and company requirements.\n9. Contractor & Vendor Management:\n Manage facilities and administration service providers.\n Establish clear scopes of work, service requirements and performance expectations.\n Obtain and evaluate quotations in accordance with company procurement procedures.\nMonitor contractor performance against agreed SLAs/KPIs.\nConduct regular contractor performance reviews.\nManage service deficiencies and corrective actions.\nCoordinate contract renewals with Procurement and relevant stakeholders.\nEnsure contractors maintain required licences, certifications, insurance and other documentation where applicable.\nEnsure contractors comply with site access, security, operational and safety requirements.\nMaintain appropriate vendor records and service documentation.\n10. Facilities Projects & Site Expansion:\nLead or coordinate facilities-related improvement and expansion projects.\nPrepare project scopes, cost estimates, quotations and business justifications.\nCoordinate renovation, construction, installation and infrastructure works.\nManage project timelines, budgets, quality and contractor performance.\nCoordinate with Engineering, Operations, HSE, IT and other functions as required.\nEnsure projects are planned to minimise disruption to manufacturing activities.\nCoordinate site readiness for new equipment, production areas, offices and employee facilities.\nSupport capacity planning for future business expansion.\nConduct project handover and ensure appropriate documentation is completed.\n11. Space Planning & Workplace Capacity:\nManage office and workplace space utilisation.\nCoordinate allocation of offices, workstations, meeting rooms and common areas.\nSupport site expansion and organisational growth requirements.\nAssess facilities requirements arising from headcount growth.\nDevelop plans for additional office space, parking, employee amenities, meeting facilities, common areas, security coverage, transportation capacity and utilities.\nCoordinate workplace moves and changes with relevant functions.\n12. Fire Protection & Emergency Facilities:\nEnsure fire protection systems and related facilities are properly maintained.\nCoordinate inspection and servicing of fire alarm systems, fire extinguishers, fire pumps, fire hydrants, sprinkler systems, emergency lighting and fire doors.\nEnsure emergency access routes and exits are physically maintained and unobstructed.\nCoordinate facilities support for emergency drills and preparedness activities.\nSupport HSE during emergency exercises and investigations.\nEnsure facility-related corrective actions arising from inspections, audits or incidents are addressed.\n13. Regulatory & Authority Coordination:\nCoordinate facilities-related matters with relevant government authorities, local authorities, utility providers, landlords and other external parties.\nMaintain appropriate facilities-related permits, licences, certificates and inspection records.\nTrack expiry dates and renewal requirements.\nCoordinate authority inspections and visits relating to facilities matters.\nEnsure corrective actions arising from facilities-related inspections are addressed.\nMaintain complete and accessible records for audits and inspections.\nStatutory occupational safety, health and environmental responsibilities remain under the designated HSE function and relevant competent persons.\n14. Budget & Cost Management:\nPrepare annual Facilities & Administration operating and capital budgets.\nMonitor monthly expenditure against approved budgets.\nManage facilities and administration costs within approved financial limits.\nReview recurring service costs and identify cost optimisation opportunities.\nManage facilities-related CAPEX proposals.\nPrepare business justifications for major expenditure.\nMonitor project spending against approved budgets.\n Identify opportunities for energy, maintenance, vendor and workplace-service cost savings without compromising operational requirements.\n15. Business Continuity & Operational Resilience:\nSupport development and implementation of site business continuity arrangements relating to facilities.\nIdentify critical facilities and infrastructure that could affect manufacturing continuity.\nEstablish escalation and response arrangements for major power or water interruptions, critical building failures, major facility breakdowns, security incidents, severe weather events and other site emergencies.\nCoordinate with Operations, HSE, IT, Security and other relevant functions during significant site disruptions.\nParticipate in recovery planning and post-incident reviews.\n16. Facilities Compliance, Audits & Documentation:\nMaintain appropriate facilities documentation, including maintenance records, service reports, inspection records, certificates, vendor documentation, facility drawings and records, asset information and project documentation.\nSupport internal, customer and external audits relating to facilities and site services.\nEnsure audit findings within Facilities & Administration are...","description_format":"text","description_chars":17697,"description_truncated":true,"requirements":{"experience_years_min":7,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Company events"],"hiring_locations":[{"name":"Malaysia","iso":"MY","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Energy & Utilities","Industrial Robotics","Semiconductor Equipment"],"lifecycle":[{"event":"open","at":"2026-10-15T19:04:12Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":4,"expected_fill_days":38,"reasons":["conf:37","velocity","win:early","comp:brand"],"computed_at":"2026-10-20T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/brooks-automation-facilities-and-administration-manager","json_url":"https://alion.io/job/brooks-automation-facilities-and-administration-manager.json","meta":{"generated_at":"2026-10-20T19:31:54Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":22526,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":58479},"rest":"https://alion.io/mcp/rest/get_company?id=58479"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbrooks-automation-facilities-and-administration-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbrooks-automation-facilities-and-administration-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbrooks-automation-facilities-and-administration-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/brooks-automation-facilities-and-administration-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbrooks-automation-facilities-and-administration-manager"}]}