{"id":986203,"url":"https://alion.io/job/brown-advisory-executive-assistant-2","title":"Executive Assistant","company":{"id":704626,"name":"Brown Advisory","domain":"brownadvisory.com","url":"https://alion.io/company/brown-advisory","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":83,"open_postings":3,"ghost_share":0,"stale_share":0.667,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-09-30T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["San Francisco, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":60000,"max":90000,"currency":"USD","period":"year","gross":null,"usd_annual":90000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-06-15T00:00:00Z","employer_posted_date":"2026-06-15","last_verified_at":"2026-09-30T12:46:47Z","board_verified":true,"closed_at":null,"days_open":108,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":107},"description":"Company Overview\nEvery firm has a culture - the values, beliefs, methodology, attitudes and standards that reflect an organization’s DNA. But the truly inspiring firms - the game-changers, the industry leaders and the disruptors - have cultures that propel them to innovate and stand out. At Brown Advisory, we aim to be one of those inspired firms. Over the years, we have purposefully built and nurtured our client-first culture.\nBrown Advisory is an independent investment management and strategic advisory firm committed to delivering a combination of first-class performance, strategic advice and the highest level of client service. The firm’s clients-including individuals, families, family offices, endowments, foundations, charities, institutions, consultants, and financial intermediaries-are served by over 1,000 colleagues worldwide, all of whom are equity owners of the firm.\nPosition Summary\nBrown Advisory is currently seeking a customer service oriented individual to fill a need for an Executive Assistant in our San Francisco office. This role is diverse, with responsibilities that include reception coverage, executive support, processing mail, vendor and inventory management, assistance with food service, and events. This is a full-time on-site position.\nEssential Functions/Responsibilities include but are not limited to:\nExecutive Assistant Responsibilities\nCoordinate communications, including taking calls, responding to e-mails and interfacing with vendors, clients and other firm leaders\n\nProactively assist and anticipate the needs of the Office Head\n\nPrepare internal and external corporate documents for team members\n\nMaintain calendar for Office Head, schedule meetings and appointments, manage travel itineraries, and submit expense reports\n\nPrepare meeting rooms, establish conference calls, and prepare technology for presentations\n\nMaintain contact data, campaigns and dashboards in Salesforce CRM - add meeting activity, sales opportunities, and event information\n\nAssist broader team as needed\n\nReception Responsibilities\nOperate a multi-line switchboard and transfer calls\n\nMaintain proper appearance of reception and entry way\n\nGreet clients and guests as they arrive; contact employee(s) for arrival\n\nMailroom and Documentation Handling Responsibilities\nProcess and distribute incoming mail on daily basis in line with firm procedures\n\nManage incoming and outgoing packages\n\nManage office supply inventory, purchasing and vendor escalation\n\nReceive all incoming mail, deliveries and communicate scheduling with couriers\n\nInternal and External Catering Responsibilities\nSchedule and assist with setup of conference rooms before/after meetings\n\nManage food service inventory\n\nDevelop and maintain vendor relationships\n\nCreate menus and place catering orders\n\nKeep shared colleague space/kitchens well stocked, cleaned, and organized\n\nCoordinate internal and external events\n\nQualifications:\n3+ years administrative support experience\n\nBachelor's degree preferred\n\nAbility to provide excellent client service\n\nIllustrates tact, discretion and good judgement when handling sensitive and confidential information\n\nKnowledge of MS Word, Excel and Outlook\n\nSuperior written and oral communication skills\n\nAbility to set goals and meet deadlines\n\nSome evening event coverage required\n\nProfessional demeanor\n\nHighly organized and detail oriented\n\nAbility to work in San Francisco office location\n\nApplicants must be authorized to work in the United States without the need for current or future employer-sponsored work authorization (e.g., H-1B , O-1, F-1 (OPT), TN, or any other non-immigrant visa classifications that require employer support or sponsorship).\nSalary: $60k-90k. Commensurate with experience and location. Does not include bonus or long-term incentive eligibility (if applicable).\nBenefits\nAt Brown Advisory we offer a competitive compensation package, including full benefits.\nMedical\nDental\nVision\nWellness program participation incentive\nFinancial wellness program\nFitness event fee reimbursement\nGym membership discounts\nColleague Assistance Program\nTelemedicine Program (for those enrolled in Medical)\nAdoption Benefits\nDaycare late pick-up fee reimbursement\nBasic Life & Accidental Death & Dismemberment Insurance\nVoluntary Life & Accidental Death & Dismemberment Insurance\nShort Term Disability\nPaid parental leave\nGroup Long Term Disability\nPet Insurance\n401(k) (50% employer match up to IRS limit, 4 year vesting)\nBrown Advisory is an Equal Employment Opportunity Employer.","description_format":"text","description_chars":4533,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity","Gym membership","Parental leave"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Wealth Management & Financial Advisors","Asset Management & Funds","Family Offices"],"lifecycle":[{"event":"open","at":"2026-09-16T23:43:42Z"}],"liveness":{"score":11,"band":"cold","label":"Long shot","p_open":1,"p_active":0.384,"p_room":0.28,"age_days":107,"expected_fill_days":33,"reasons":["conf:11","win:tail","crowd:"],"computed_at":"2026-09-30T05:45:00Z"},"pay":{"stated_usd_annual":90000,"is_top_pay":true},"html_url":"https://alion.io/job/brown-advisory-executive-assistant-2","json_url":"https://alion.io/job/brown-advisory-executive-assistant-2.json","meta":{"generated_at":"2026-10-01T03:14:43Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":2721,"day_limit":5000,"remaining_today":2279,"minute_limit":60,"resets_at":"2026-10-02T00:00:00Z"}}}