{"id":3165627,"url":"https://alion.io/job/brown-and-caldwell-project-controller","title":"Project Controller","company":{"id":1806226,"name":"Brown and Caldwell","domain":"brownandcaldwell.com","url":"https://alion.io/company/brownandcaldwell","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"UltiPro","truth_index":{"grade":"B","score":75,"open_postings":37,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-25T05:49:26Z"}},"role":"Finance","role_family":"Finance","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Honolulu, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":64000,"max":87000,"currency":"USD","period":"year","gross":null,"usd_annual":87000},"salary_estimate":null,"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Project","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-06-09T18:39:21Z","employer_posted_date":"2026-06-09","last_verified_at":"2026-10-25T12:50:55Z","board_verified":true,"closed_at":null,"days_open":137,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":137},"description":"The Project Controller is responsible for managing financial and administrative processes across multiple programs, projects, and work orders. The role supports document management, meeting coordination (including scheduling, preparation, and attendance), and coordination of project tasks with project team members to support project delivery and compliance with organizational standards. Work is performed under moderate to limited supervision, while more complex assignments may be completed with guidance and support.\nProject Controls performs complex technical and coordination tasks in project planning and execution. This role is responsible for developing project controls plans, planning and scheduling and distributing resources. Work is performed with limited supervision independent judgment within defined tasks.\nResponsibilities\nDevelop comprehensive project controls plans and implement them effectively to ensure project success.\n\nManage all elements of project planning and scheduling, carefully tracking each project’s timeline and adjusting as necessary.\n\nReview project cost management, maintaining a strong focus on budget control and resource allocation.\n\nExercise risk management and contingency management skills to address potential challenges and keep projects on track.\n\nEnsure smooth change management processes to accommodate modifications to plans or unexpected circumstances.\n\nDistribute resources efficiently by using strong resource management skills and tools.\n\nPresent accurate reports on project progress and communicate effectively with team members, stakeholders, and clients on project matters.\n\nFlexibility to adapt and execute various additional assignments based on evolving needs.\n\nPreferred Requirements\n1. Project Controls\nSupport project controls planning, including development/implementation of the project controls plan.\nProvide project planning and scheduling support, including tracking timelines and recommending adjustments as needed.\nSupport risk management by identifying potential issues and establishing mitigation actions.\nSupport change management processes to document and execute any updates to the project approach.\nAssist with resource management by using appropriate tools and practices. Provide onboarding to new members as needed.\nSupport various project controls reporting efforts.\n\n2. Document/Deliverable Management\nThis role will work in coordination with our administrative team and Project Manager to do the following:\nDevelop project management plans, quality management plans, schedules and keeping the documents updated\nAssist with updating Egnyte folders with final deliverables.\nReview and assist in creating client-ready presentation materials for meetings and workshops, ensuring completeness and enhancing overall quality.\nThis may include powerpoint presentations, meeting agendas, and meeting minutes.\nMaintain project documents and deliverables; coordinate document collection and ensure documentation is accurately filed, signed, and accessible.\nCoordinate and assist with basic setup/management of SharePoint and MS Teams resources for project collaboration.\n3. Meeting Management\nAttend project meetings, accurately record notes and minutes, and distribute to relevant stakeholders.\nCoordinate meeting logistics, including reserving facilities and equipment, managing attendee schedules/confirmations, arranging lunches (including dietary requirements), and preparing/distributing printed materials.\n\n4. Finances\nThis role will work in coordination with our Project Analyst team and Project Manager to do the following:\nRegularly review budget and track project expenses, projected costs, and remaining balances.Check on team burn rates.\nMonitor for task level variances.\n\nNotify the PM team when there are items that need to be addressed (with transfers, opening/closing tasks).Once confirmed, help the team by conducting transfers and adjusting open/closed tasks.\n\nProvide QA/QC of monthly budget forecasts in order to prepare monthly Estimate to Complete (ETC) updates\nAssist PM team with estimating revenue, prepare earned value analysis, etc.\nWork with the PM team and BC Finance to understand their requests and coordinate responding to them with the project team.\n\n5. Invoice Assistance\nThis role will work in coordination with our Project Analyst team and Project Manager to do the following:\nMaintain billing spreadsheets and keeping them current as invoices are sent out and paid.\nUnderstand where all our project team invoices and sub invoices are in terms of being created, submitted, and paid for.\nDevelopment of cover letter content and review\nUnderstand project status and assist with percent billing along side the project manager and deputy project manager\nWhile the PA should lead the invoicing process, the project controller should help to keep the team on track by pushing items forward as needed.\n\n7. Subcontractors\nResponsible for the understanding the subcontracting process including being aware of the subcontractor’s scope, their current status within the scope, and their payment status.\nWork with the PM team as necessary to resolve any issues.\nMaintain tracking log of sub expenses.\n\n8. Adapt and execute additional assignments as needs evolve.\nQualifications\nStrong understanding and skills in project accounting/scheduling/resource management, and accounting principles and billing processes.\nProficiency in project management tools (e.g., Microsoft Project, P6, or equivalent cost applications).\nDetail-oriented with excellent organizational and documentation skills.\nAbility to manage multiple work orders and deadlines simultaneously.\nHigh degree of flexibility and adaptability in a fast-paced environment.\nStrong verbal and written communication skills to support team coordination.\nAction oriented.\nAbility to take ownership of tasks, follow through, and provide regular updates to the PM team.\nMentorship\nMay provide mentorship, guidance, support, and knowledge-sharing to help less experienced team members develop their skills and grow within their roles.\n\nSkills and Competencies\nAdvanced knowledge of project management principals, theory and application of industry standard systems/tools.\n\nProfound knowledge of project controls plan development, planning and scheduling, and cost management.\n\nAdvanced knowledge of risk management, contingency management, and change management technologies.\n\nStrong skills in resource management, handling multiple priorities professionally, with a high degree of flexibility and adaptability.\n\nStrong communication and reporting skills to maintain transparency and team coordination.\n\nExperience\nTypically, a minimum of 4 years project controls or related experience is required.\n\nEducation\nA bachelor’s degree in Project Management, Engineering, Business Administration or a related field, or equivalent work experience is required.\n\nSalary Range: The anticipated starting pay range for this position is based on the employee’s primary work location and may be more or less depending upon skills, experience, and education. These ranges may be modified in the future.\nLocation B: $64,000 - $87,000\nYou can view which BC location applies to you here. If you have any questions, please speak with your Recruiter.\nBenefits and Other Compensation: We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance. Click here to see our full list of benefits.\nAbout Brown and Caldwell\nHeadquartered in Walnut Creek, California, Brown and Caldwell is a full-service environmental engineering and construction services firm with 50 offices and over 2,100 professionals across North America and the Pacific. For more than 75 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice-to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit www.brownandcaldwell.com\nThis position is subject to a pre-employment background check and a pre-employment drug test.\nNotice to Third Party Agencies: Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.\nBrown and Caldwell is proud to be an EEO/AAP Employer. Brown and Caldwell encourages protected veterans, individuals with disabilities, and applicants from all backgrounds to apply. 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