{"id":4224834,"url":"https://alion.io/job/brown-university-administrative-coordinator-3","title":"Administrative Coordinator","company":{"id":15479,"name":"Brown University","domain":"brown.edu","url":"https://alion.io/company/school-of-public-health-brown-university","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":76,"open_postings":23,"ghost_share":0,"stale_share":0.957,"repost_share":0,"time_to_fill_p50_days":31,"computed_at":"2026-11-14T05:58:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"staff","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-13T07:20:00Z","employer_posted_date":"2026-11-13","last_verified_at":"2026-11-14T02:18:40Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Job Description:\nAbout Brown:\nBrown University is a leading research university distinct for its student-centered learning and deep sense of purpose. Our students, faculty and staff are driven by the idea that their work will have an impact in the world.\nBrown University offers a flexible work/life balance; summer hours, winter break and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts and more.\nAbout the Opportunity:\nAt this dynamic cross-campus center, the Institute at Brown for Environment and Society (IBES), students and faculty conduct groundbreaking research and develop solutions to complex 21st-century climate and sustainability challenges. Work at IBES combines an understanding of the natural world and human dimensions because environmental stewardship, human rights, and economic well-being are inextricably linked.\nThrough our unique interdisciplinary approach, IBES cultivates actionable research outcomes, while equipping and empowering the change agents of tomorrow through our rigorous and diverse academic programs. IBES faculty, staff, and students play key roles in the global conversation about environmental issues - on campus, at the State House, in boardrooms, and at the United Nations.\n\nResponsibilities:\nThe IBES Administrative Coordinator provides high-level executive assistance to senior leadership, including the Director, while managing core departmental administrative functions. In supporting leadership, this role oversees complex calendar management, coordinates travel arrangements, prepares presentation materials, and processes expense reimbursements.\nThe Coordinator handles general correspondence, greets visitors, procures supplies and equipment, manages office operations, including facility access and space, and maintains strict confidentiality of sensitive information. The position also drives meeting and event logistics, including agenda preparation, room bookings, catering, and note distribution, while directly supervising student workers and independently researching and resolving operational issues to optimize the senior leadership team’s time.\n\nQualifications:\nEducation and experience\nAssociate's degree plus at least 3 years of administrative experience, or equivalent combination of skills and experience.\nExperience in a university setting, preferred.\nJob Competencies\nExcellent communication skills\nExcellent analytical skills\nExcellent computer skills, including Microsoft and Google platforms\nCustomer-focused, customer service oriented\nExcellent attention to detail\nExperience with event planning and scheduling\nWorks independently and uses judgment and discretion\nAbility to be flexible in a constantly shifting environment with tight deadlines and high volume of activity\nExcellent administrative and organizational skills \nInitiative and ability to work independently and as a member of a team\nAbility to multitask and prioritize workload\nProven record of supporting, respecting and valuing a diverse community.\nTeam player who values diverse perspectives and fosters a supportive and inclusive team environment.\nAdapts to changing needs and priorities \nSalary Grade\n8\nAdditional Information:\nA background check must be completed prior to employment..\nApplicants are asked to include a resume and cover letter.\nThis position is hybrid, requiring 4 days per week onsite.\nBenefits of Working at Brown:\nPlease review additional information on the Benefits of Working at Brown.\nRecruiting Start Date:\n2026-10-30Job Posting Title:\nAdministrative CoordinatorDepartment:\nInstitute at Brown for Environment and SocietyGrade:\nGrade 8Worker Type:\nEmployeeWorker Sub-Type:\nRegularTime Type:\nFull timeScheduled Weekly Hours:\n37.5Position Work Location:\nOnsiteSubmission Guidelines:\nThe designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote.\nEmployees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C.\nPlease note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only for the specific position to which they are submitted and are not automatically considered for future openings.\nThis position is not eligible for visa sponsorship.\nStill Have Questions?\nIf you have any questions you may contact .\nBrown is an E-Verify Employer.\nEEO Statement:\nBrown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.","description_format":"text","description_chars":5579,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":["Flexible schedule"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education","Research Institutes"],"lifecycle":[{"event":"open","at":"2026-11-13T07:20:00Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 83 · green card filings: 8","filings_12m":83,"filings_prev_12m":87,"green_card_filings_12m":8,"median_offered_wage_usd":84258,"route":null,"cap_exempt":true,"checked_at":"2026-11-14T07:33:33+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":0,"expected_fill_days":31,"reasons":["conf:3","stale_co","win:early"],"computed_at":"2026-11-14T05:58:10Z"},"pay":null,"html_url":"https://alion.io/job/brown-university-administrative-coordinator-3","json_url":"https://alion.io/job/brown-university-administrative-coordinator-3.json","meta":{"generated_at":"2026-11-14T12:33:04Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12233,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":15479},"rest":"https://alion.io/mcp/rest/get_company?id=15479"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbrown-university-administrative-coordinator-3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbrown-university-administrative-coordinator-3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbrown-university-administrative-coordinator-3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/brown-university-administrative-coordinator-3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbrown-university-administrative-coordinator-3"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4224834}},{"tool":"search_jobs","arguments":{"company":"brown.edu","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4224834},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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