{"id":3020360,"url":"https://alion.io/job/brown-university-event-security-coordinator","title":"Event Security Coordinator","company":{"id":15479,"name":"Brown University","domain":"brown.edu","url":"https://alion.io/company/school-of-public-health-brown-university","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":20,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":28,"computed_at":"2026-10-24T06:02:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":"staff","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":62000,"max_usd":142000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":137},"experience_years_min":4,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Gmail","optional":false},{"name":"Google Drive","optional":false},{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-10-21T17:40:02Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-22T15:38:25Z","board_verified":false,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Job Description:\nThe Event Security Coordinator is part of the Event Security unit in the Department of Public Safety and Emergency Management. This unit includes police commanders and civilian management staff who provide leadership, strategy, and direction in security planning for University events. The Coordinator provides critical operational and financial support to this unit, facilitating the end-to-end lifecycle of coordination of over 4,000 campus security details annually, required to support major campus events such as Commencement Weekend, Dignitary visits, Athletics programming, student activities, and Facilities Management projects. Responsibilities include intake and review of requests for security; managing overtime assignments in the DTS system; following up on unfilled details; creating drafts of quotes; submitting requests for municipal permits as needed; verifying overtime hours and submitting payroll; and coordinating billing for internal and external customers. This position will also be responsible for coordinating smaller events: independently reviewing and analyzing needs, ensuring appropriate staffing levels, and serving as the liaison with the organizer for implementation. Examples of such smaller events include athletics and student activities. Finally, the Coordinator provides back-up to the DPSEM Financial Coordinator, processing payroll and accounts payable as needed.\n1. Major Responsibility: Manage the intake process for all security detail requests (50%)\nSupporting Actions:\nReview requests received through the Web portal and via e-mail. Ensure that information is complete and follow-up when additional information is needed.\nMaintain a database for all Event Review Form submissions and compile data into the Master Event List for review.\nPrepare Event Summary forms for events that include dignitaries, controversial speakers, or may include protests, and submit to the EVP for Finance and Administration and Event Protocol Working Group for review prior to approving the event.\nPost events to the DPSEM Operations Calendar and save all relevant PDFs/documentation to the Events Bureau Google drive.\nEnter detail information into the DTS system to open the assignment bidding process.\nConduct a weekly review of University events calendars to determine if there are events that may require security but for which no request has been received. In these cases, reach out to event organizer(s) to gather required information and inform leadership as needed.\n2. Major Responsibility: Coordinate financial activities for the DPSEM Events Bureau. (20%)\nSupporting Actions:\nAssist with preparing event cost estimates for internal and external customers.\nReview and approve overtime slips submitted by officers assigned to details.\nReconcile invoices from vendors and outside agencies and ensure that expenses are reallocated to the appropriate event sponsor.\nPrepare final billing statements and submit internal invoices and journal entries.\nRespond to questions regarding final invoices.\n3.Major Responsibility: Coordinate submission of requests for municipal permits (10 %)\nSupporting Actions:\nPrepare requests to close and/or restrict parking on city streets to Providence Traffic Engineering.\nNotify Brown’s Parking Office of any impacts on Brown lots.\nSubmit notifications to “Today@Brown” to inform the Brown community of altered traffic patterns and parking restrictions. \n4. Major Responsibility: Coordinate smaller-scale campus events (10%)\nSupporting Actions:\nReview and analyze staffing and security needs.\nEnsure appropriate staffing levels.\nServe as DPSEM liaison to event organizer(s).\nAttend events as needed to assist on-site staff.\n5. Major Responsibility: Provide back-up to the DPSEM Financial Coordinator (10%)\nSupporting Actions:\nSubmit weekly and bi-weekly payrolls in the absence of the Coordinator.\nPrepare requisitions and process supplier invoices as needed.\nOrder supplies for general office and patrol operational needs.\nDecisions Free to Make:\nPrioritization of daily workload\nRecommendations for staffing levels for smaller campus events.\nDimensions:\nCoordinates intake for over 4,000 security details per year.\nIndependently coordinates approximately 15-20 events per year.\nJob Qualifications:\nEducation and Experience\nRequired:\nHigh school diploma or equivalent; associates’ degree preferred.\nMinimum four years’ administrative experience, preferably in law enforcement, events management, or higher education environment.\nPreferred:\nExperience with processing payroll\nExperience in a bargaining-unit environment.\n\nJob Competencies:\nAbility to maintain a high degree of professionalism when interacting with internal and external stakeholders.\n Proficiency in Google Suite (Sheets, Drive, Gmail, and Calendar).\nExcellent Excel skills (data entry, master list management)· \nAbility to quickly learn and navigate specialized software (DTS - Detail Tracking System).\nExcellent verbal and written communication skills.\nExcellent organizational skills required to manage high-volume administrative logistics with strict deadlines.\nAll offers of employment are contingent upon consent to criminal background screening and education verification with results satisfactory to Brown.\nBenefits of Working at Brown:\nPlease review additional information on the Benefits of Working at Brown.\nRecruiting Start Date:\n2026-10-13Job Posting Title:\nEvent Security CoordinatorDepartment:\nPublic Safety and Emergency ManagementGrade:\nGrade 8Worker Type:\nEmployeeWorker Sub-Type:\nRegularTime Type:\nFull timeScheduled Weekly Hours:\n37.5Position Work Location:\nHybridSubmission Guidelines:\nThe designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote.\nEmployees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C.\nPlease note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only for the specific position to which they are submitted and are not automatically considered for future openings.\nThis position is not eligible for visa sponsorship.\nStill Have Questions?\nIf you have any questions you may contact .\nBrown is an E-Verify Employer.\nEEO Statement:\nBrown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.","description_format":"text","description_chars":7346,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education","Research Institutes"],"lifecycle":[{"event":"open","at":"2026-10-21T17:40:02Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"Filed H-1B visas in the last two years","filings_12m":0,"filings_prev_12m":1,"green_card_filings_12m":0,"median_offered_wage_usd":null,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":2,"expected_fill_days":28,"reasons":["conf:38","stale_co","velocity","win:early"],"computed_at":"2026-10-24T06:02:35Z"},"pay":null,"html_url":"https://alion.io/job/brown-university-event-security-coordinator","json_url":"https://alion.io/job/brown-university-event-security-coordinator.json","meta":{"generated_at":"2026-10-25T04:59:44Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":6732,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":15479},"rest":"https://alion.io/mcp/rest/get_company?id=15479"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbrown-university-event-security-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbrown-university-event-security-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbrown-university-event-security-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/brown-university-event-security-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbrown-university-event-security-coordinator"}]}