{"id":3311893,"url":"https://alion.io/job/brown-university-executive-assistant","title":"Executive Assistant","company":{"id":15479,"name":"Brown University","domain":"brown.edu","url":"https://alion.io/company/school-of-public-health-brown-university","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":76,"open_postings":19,"ghost_share":0,"stale_share":0.947,"repost_share":0,"time_to_fill_p50_days":33,"computed_at":"2026-10-31T05:58:55Z"}},"role":"Administrative","role_family":"Administrative","seniority":"staff","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Richmond, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":53000,"max_usd":124000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":153},"experience_years_min":1,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-26T00:00:00Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-10-31T19:30:58Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Job Description:\nThis position is responsible for providing critical, high level administrative support to the Vice President for Clinical Affairs and Strategy and Chief Operating Officer in a fast paced and ever-changing environment. Manage the Vice President for Clinical Affairs and Strategy and Chief Operating Officer’s complex calendar and scheduling, coordinate meeting preparations and travel arrangements, create PowerPoint presentations, edit and write correspondence, participate with special projects, answer and place phone calls, as needed. Timely ongoing management of the electronic and paper file system.\nProactively and perceptively organize the Vice President for Clinical Affairs and Strategy and Chief Operating Officer’s schedule and calendar often involving highly sensitive/confidential matters. Serves as the first point of contact for the Vice President for Clinical Affairs and Strategy and Chief Operating Officer. Also processes and tracks financial transactions within the Office of the Dean of Medicine including account reconciliations, check requests, interdepartmental invoices, professional service agreements, expense reports.\nThis position will provide ad-hoc support for the Senior Associate Dean for Clinical Leadership and External Affairs and is a collaborative member of the Dean’s administrative support team and will lend assistance and coverage as needed.\nJob Qualifications\nEducation and Experience:\nBachelor’s degree and 1-2 years of progressively responsible experience in executive support, office operations, financial coordination, or program administration required.\nSenior-level executive administrative support experience preferred.\nExperience in a university or academic medical center setting preferred.\nExperience supporting programs, events, or multi-stakeholder initiatives preferred.\nAnd/or equivalent combination of education and experience.\nJob Competencies:\nDemonstrated ability to exercise sound judgment, discretion, and professionalism in handling sensitive and confidential matters in a fast-paced, complex environment.\nStrong organizational, planning, and time management skills, with the ability to manage competing priorities and ensure timely follow-through across multiple workstreams.\nExcellent written and verbal communication skills, with the ability to interact effectively with a diverse population of students, trainees, faculty, staff, and external stakeholders.\nProven ability to coordinate and manage complex administrative workflows, including scheduling, communications, and program or event logistics across multiple stakeholders.\nAbility to identify issues, anticipate needs, and proactively escalate or resolve operational challenges with minimal supervision.\nDemonstrated proficiency in Microsoft Office Suite and Google Workspace; ability to learn and effectively use enterprise systems such as Workday.\nExperience with virtual meeting platforms (e.g., Zoom, WebEx) and supporting hybrid meeting and event environments.\nCRIMINAL BACKGROUND CHECK AND EDUCATION VERIFICATION REQUIRED.\nBenefits of Working at Brown:\nPlease review additional information on the Benefits of Working at Brown.\nRecruiting Start Date:\n2026-10-16Job Posting Title:\nExecutive AssistantDepartment:\nOffice of the Dean of Medicine & Biological SciencesGrade:\nGrade 8Worker Type:\nEmployeeWorker Sub-Type:\nRegularTime Type:\nFull timeScheduled Weekly Hours:\n37.5Position Work Location:\nHybridSubmission Guidelines:\nThe designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote.\nEmployees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C.\nPlease note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only for the specific position to which they are submitted and are not automatically considered for future openings.\nThis position is not eligible for visa sponsorship.\nStill Have Questions?\nIf you have any questions you may contact .\nBrown is an E-Verify Employer.\nEEO Statement:\nBrown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.","description_format":"text","description_chars":5164,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education","Research Institutes"],"lifecycle":[{"event":"open","at":"2026-10-27T03:41:11Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 83 · green card filings: 8","filings_12m":83,"filings_prev_12m":87,"green_card_filings_12m":8,"median_offered_wage_usd":84258,"route":null,"cap_exempt":true,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":5,"expected_fill_days":33,"reasons":["conf:0","stale_co","velocity","win:early"],"computed_at":"2026-10-31T05:58:55Z"},"pay":null,"html_url":"https://alion.io/job/brown-university-executive-assistant","json_url":"https://alion.io/job/brown-university-executive-assistant.json","meta":{"generated_at":"2026-10-31T22:02:12Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":34368,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":15479},"rest":"https://alion.io/mcp/rest/get_company?id=15479"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbrown-university-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbrown-university-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbrown-university-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/brown-university-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbrown-university-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3311893}},{"tool":"search_jobs","arguments":{"company":"brown.edu","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3311893},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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