Human Resources Coordinator

Job Description:

The University Human Resources Coordinator provides support to student employment processes and functions for undergraduate and graduate students. The student employment transactions supported by this position include new positions, job requisitions, compensation changes, edit positions, and graduate student payments.

This position will assist with daily processing of all human resources related activities for 1800+ graduate students receiving stipend support. The Human Resources Coordinator will also assist with student employment processing for undergraduate, graduate, and medical students. The volume of student workers is 5400+ annually. This role will assist with running reports, analyzing data, and accurately preparing spreadsheets for mass data uploads to Workday. The Human Resources Coordinator is responsible for effectively communicating University policies, procedures, and services related to graduate student payments and processing, and undergraduate student employment. Provide outstanding customer service to related inquiries in person, by phone, or email. Respond to student inquiries as needed. Ensure all student HR data is complete, accurate, and compliant in Workday.

Major Responsibilities:

1. Assist with the processes to initiate, reconcile, and process monthly payroll activity for all graduate students in Workday.

• Create and maintain graduate student positions and compensation in Workday for each graduate student.
• Ensure supported graduate students receive correct and timely payments.
• Review the Graduate Student Appointment Management System (GSIM) on a daily basis for new and revised student appointment information.
• Work with academic and administrative units on graduate student appointment information and employment eligibility based on Graduate School support.
• Review the Banner system weekly for student status updates and changes. Communicate student status changes to administrative and academic units as needed.
• Assist with running reports, analyzing data, and accurately preparing spreadsheets for mass data uploads to Workday.
• Provide the Brown community with information about and assistance with graduate student employment policies and processes.
• Evaluate and resolve simple to complex issues, using thorough knowledge of graduate student employment policies and procedures, systems, and internal processes.

2. Assist with student employment processing for undergraduate, graduate, and medical students.

• Approve student employment business processes in Workday, take corrective action when necessary.
• Ensure that all students are hired correctly into Workday.
• Confirm that core data is populated and correct for students.
• Provide the Brown community with information about and assistance with student employment policies and processes.
• Ensure all student worker managers are aware of how to access training materials.
• Assist with the development and identification of student employment training materials and process documentation.

3. Audit and monitor HR core data.

• Run audit reports according to established protocol and data standards.
• Perform ongoing data integrity and maintenance of student records in Workday by utilizing Workday, Banner, and OIM interface reports.
• Reach out to, and follow up with, students and departments to obtain missing or updated information.
• Assist with integration of new/returning students semi-annually with OIT and Workday Program.
• Review EIB’s and mass data loads, working with the Workday Program team ensuring that EIB data is correct.
• Adhere to the federal Form I-9 regulations and processes.

4. Project based work and other duties as assigned

• Provide support and coordination for UHR projects and special events as needed to support key initiatives, process improvements and increase collaboration with central departments on campus.
• Represent UHR and participate in campus events as needed.

Education and Experience:

• Bachelor’s degree or equivalent combination of education & experience.
• The ideal candidate will have a minimum of two years of related experience in a fast-paced environment.
• Strong organization skills and great attention to detail, a keen ability to prioritize and multi-task, and an ability to adhere to and meet deadlines.
• Excellent financial and analytical skills.
• Technical experience developing reports and spreadsheets.
• High level of interpersonal skills to handle sensitive and confidential situations and documentation and excellent communication skills (oral, written and presentation).
• Proficiency in Microsoft Office applications including Excel.
• Experience processing large volume of HR/payroll data transactions.
• Experience with maintaining employment and payroll records in a large system featuring employee and manager self-service.

Job Competencies:

• Able to communicate well both verbally and in writing, with employees at all levels within the organization.
• Proficient at using spreadsheets and databases.
• Strong math skills.
• Ability to use a sophisticated human capital management system.
• With minimal direct supervision, identify and solve problems and correct records. Able to suggest specific improvements for processes and procedures for efficiencies and compliance.
• Maintain confidentiality as appropriate.

A background check satisfactory to Brown University is required.

Benefits of Working at Brown:

Please review additional information on the Benefits of Working at Brown.

Recruiting Start Date:

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Submission Guidelines:

The designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote.

Employees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C.

Please note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only for the specific position to which they are submitted and are not automatically considered for future openings.

This position is not eligible for visa sponsorship.

Still Have Questions?

If you have any questions you may contact [email protected].

Brown is an E-Verify Employer.

EEO Statement:

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.