{"id":3077551,"url":"https://alion.io/job/brown-university-human-resources-coordinator","title":"Human Resources Coordinator","company":{"id":15479,"name":"Brown University","domain":"brown.edu","url":"https://alion.io/company/school-of-public-health-brown-university","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":76,"open_postings":19,"ghost_share":0,"stale_share":0.947,"repost_share":0,"time_to_fill_p50_days":33,"computed_at":"2026-10-30T05:48:23Z"}},"role":"Administrative","role_family":"Administrative","seniority":"staff","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":57000,"max_usd":132000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":153},"experience_years_min":2,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-22T11:06:25Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-29T22:58:24Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"Job Description:\nThe University Human Resources Coordinator provides support to student employment processes and functions for undergraduate and graduate students. The student employment transactions supported by this position include new positions, job requisitions, compensation changes, edit positions, and graduate student payments.\nThis position will assist with daily processing of all human resources related activities for 1800+ graduate students receiving stipend support. The Human Resources Coordinator will also assist with student employment processing for undergraduate, graduate, and medical students. The volume of student workers is 5400+ annually. This role will assist with running reports, analyzing data, and accurately preparing spreadsheets for mass data uploads to Workday. The Human Resources Coordinator is responsible for effectively communicating University policies, procedures, and services related to graduate student payments and processing, and undergraduate student employment. Provide outstanding customer service to related inquiries in person, by phone, or email. Respond to student inquiries as needed. Ensure all student HR data is complete, accurate, and compliant in Workday.\n\nMajor Responsibilities:\n1. Assist with the processes to initiate, reconcile, and process monthly payroll activity for all graduate students in Workday.\nCreate and maintain graduate student positions and compensation in Workday for each graduate student.\nEnsure supported graduate students receive correct and timely payments.\nReview the Graduate Student Appointment Management System (GSIM) on a daily basis for new and revised student appointment information.\nWork with academic and administrative units on graduate student appointment information and employment eligibility based on Graduate School support.\nReview the Banner system weekly for student status updates and changes. Communicate student status changes to administrative and academic units as needed.\nAssist with running reports, analyzing data, and accurately preparing spreadsheets for mass data uploads to Workday.\nProvide the Brown community with information about and assistance with graduate student employment policies and processes.\nEvaluate and resolve simple to complex issues, using thorough knowledge of graduate student employment policies and procedures, systems, and internal processes.\n2. Assist with student employment processing for undergraduate, graduate, and medical students.\nApprove student employment business processes in Workday, take corrective action when necessary.\nEnsure that all students are hired correctly into Workday.\nConfirm that core data is populated and correct for students.\nProvide the Brown community with information about and assistance with student employment policies and processes.\nEnsure all student worker managers are aware of how to access training materials.\nAssist with the development and identification of student employment training materials and process documentation.\n3. Audit and monitor HR core data.\nRun audit reports according to established protocol and data standards.\nPerform ongoing data integrity and maintenance of student records in Workday by utilizing Workday, Banner, and OIM interface reports.\nReach out to, and follow up with, students and departments to obtain missing or updated information.\nAssist with integration of new/returning students semi-annually with OIT and Workday Program.\nReview EIB’s and mass data loads, working with the Workday Program team ensuring that EIB data is correct.\nAdhere to the federal Form I-9 regulations and processes.\n4. Project based work and other duties as assigned\nProvide support and coordination for UHR projects and special events as needed to support key initiatives, process improvements and increase collaboration with central departments on campus.\nRepresent UHR and participate in campus events as needed.\nEducation and Experience:\nBachelor’s degree or equivalent combination of education & experience.\nThe ideal candidate will have a minimum of two years of related experience in a fast-paced environment.\nStrong organization skills and great attention to detail, a keen ability to prioritize and multi-task, and an ability to adhere to and meet deadlines.\nExcellent financial and analytical skills.\nTechnical experience developing reports and spreadsheets.\nHigh level of interpersonal skills to handle sensitive and confidential situations and documentation and excellent communication skills (oral, written and presentation).\nProficiency in Microsoft Office applications including Excel.\nExperience processing large volume of HR/payroll data transactions.\nExperience with maintaining employment and payroll records in a large system featuring employee and manager self-service. \nJob Competencies:\nAble to communicate well both verbally and in writing, with employees at all levels within the organization.\nProficient at using spreadsheets and databases.\nStrong math skills.\nAbility to use a sophisticated human capital management system.\nWith minimal direct supervision, identify and solve problems and correct records. Able to suggest specific improvements for processes and procedures for efficiencies and compliance.\nMaintain confidentiality as appropriate.\nA background check satisfactory to Brown University is required.\nBenefits of Working at Brown:\nPlease review additional information on the Benefits of Working at Brown.\nRecruiting Start Date:\n2026-10-19Job Posting Title:\nHuman Resources CoordinatorDepartment:\nUniversity Human ResourcesGrade:\nGrade 8Worker Type:\nEmployeeWorker Sub-Type:\nRegularTime Type:\nFull timeScheduled Weekly Hours:\n37.5Position Work Location:\nHybridSubmission Guidelines:\nThe designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote.\nEmployees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C.\nPlease note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only for the specific position to which they are submitted and are not automatically considered for future openings.\nThis position is not eligible for visa sponsorship.\nStill Have Questions?\nIf you have any questions you may contact .\nBrown is an E-Verify Employer.\nEEO Statement:\nBrown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.","description_format":"text","description_chars":7408,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education","Research Institutes"],"lifecycle":[{"event":"open","at":"2026-10-22T11:06:25Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 83 · green card filings: 8","filings_12m":83,"filings_prev_12m":87,"green_card_filings_12m":8,"median_offered_wage_usd":84258,"route":null,"cap_exempt":true,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":7,"expected_fill_days":33,"reasons":["conf:6","stale_co","velocity","win:early"],"computed_at":"2026-10-30T05:48:23Z"},"pay":null,"html_url":"https://alion.io/job/brown-university-human-resources-coordinator","json_url":"https://alion.io/job/brown-university-human-resources-coordinator.json","meta":{"generated_at":"2026-10-30T11:28:31Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":16392,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-31T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":15479},"rest":"https://alion.io/mcp/rest/get_company?id=15479"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbrown-university-human-resources-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbrown-university-human-resources-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbrown-university-human-resources-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/brown-university-human-resources-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbrown-university-human-resources-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3077551}},{"tool":"search_jobs","arguments":{"company":"brown.edu","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3077551},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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