{"id":4123220,"url":"https://alion.io/job/brph-project-administrator","title":"Project Administrator","company":{"id":668803,"name":"BRPH","domain":"brph.com","url":"https://alion.io/company/brph","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":89,"open_postings":12,"ghost_share":0,"stale_share":0.25,"repost_share":0,"time_to_fill_p50_days":113,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Orlando, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":6,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"Sketch","optional":false}],"status":"live","first_seen_at":"2026-05-28T20:43:36Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-12T00:51:58Z","board_verified":true,"closed_at":null,"days_open":167,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":167},"description":"BRPH is a technically focused, creative architecture, engineering, and construction company with over six decades of expertise in helping mission-driven clients in the aerospace, defense, manufacturing, commercial, education, entertainment, hospitality, and federal markets identify gaps in their program delivery and develop innovative solutions to their most challenging problems across the U.S. and around the world. Consistently ranked among the nation’s top firms, we take pride in solving complex challenges with forward-thinking solutions.\nAbout Orlando:\nLocated in the heart of Orlando’s Baldwin Park district, BRPH’s Orlando office is a dynamic regional hub supporting some of our most innovative work across education, entertainment, hospitality, and commercial markets. Our Orlando team brings together architects, engineers, designers, and project specialists in a highly collaborative environment that values creativity, technical excellence, and client service.\n\nOverview\nThe Project Controls Specialist II performs all functions of the position with minimal supervision and is responsible for the technical support of the project controls function on projects and proposals. Project Controls provides the tools and systems necessary to manage effectively and proactively, control, and report on cost and schedule for concurrent projects throughout the organization.\nEssential Duties and Responsibilities\nServices include planning, cost, and schedule (work breakdown structure) metrics and tools, collecting performance data (installed quantities, expended labor hours, and other progress measurements for direct hire and subcontract work), tracking data (daily cost compilation and monitoring), analyzing (earned value, productivity, and risk analysis), and reporting.\nAssist the Project Manager with tracking all changes or potential changes to the project scope and supports estimates of cost changes and schedule impact.\nIntegrates cost and schedule data and reporting with the company’s accounting and management information systems to facilitate meeting company performance and financial goals.\nMay support change control management, document control management, and critical path method network analysis.\nWorks closely with assigned Project Manager and project teams on all assigned projects to satisfy project controls requirements.\nReviews project contractual requirements and follows through to ensure compliance.\nReceives and distributes all incoming and outgoing project correspondence. Serves as the client contact when Project Manager is unavailable.\nPrepares and maintains assigned Project Manager’s Project book, when required.\nManages the systematic retention, protection, retrieval, transfer, and disposal of technical data and correspondence in assigned Project Manager’s area.\nAssists Project Managers in preparation of budgets, project plans, meeting minutes, AIA contracts, reports, proposals, responses to Review comments, and other required project documentation.\nCoordinates and distributes design submittals including compiling drawings, specifications, cost estimates, calculations, design analysis and reports for contractual submittals to clients. Notifies team members of quality and submittal requirements and deadlines.\nPrepares project requisitions for new projects.\nPrepares P.O. requests for sub-consultants.\nSets up and maintains project team and project center administration in Newforma.\nPrepares QC report for all design submittals, assembles QC documentation, and prepares for archival.\nSets up and maintains Project Schedules on all assigned Project Manager’s projects.\nFully understands definitions, terms, use and procedures for shop drawings, RFIs, ASIs, RFPs, record drawings, LTs, Green Sheet, Quality control, etc.\nSchedules and coordinates all team meetings and site visits. Attends meetings and records minutes when required. Handles all Construction Administration requirements, such as, but not limited to, revisions ASIs, PRs, change orders, pay requests, RFIs, shop drawings and punch lists.\nSets up and maintains project logs including Revision log, ASI log, Supplemental Sketch log, etc.\nHandles Bid Phase administration by preparing log for release of bid documents and addendum. Attends bid opening, when required. Releases and returns plan deposit checks back to bidders, per instruction in Bid Documents.\nResponsible for job specific procedures and quality standards as defined by BRPH.\nPrimary Competencies\nActs with Integrity \nDemonstrates consistency and utilizes clear judgment. \nBusiness Acumen \nExposed to various analytical requirements and begins to formulate a basic understanding of Project Controls concepts and principles.\nProvides support to proposals with exposure to various contracting methodologies.\nCommunicates Clearly \nDemonstrates consistent, effective, and efficient written and oral communications skills.\nExpresses ideas, exercises sound judgment and effectively listens. \nCompany Standards Implementation \nEmbraces and demonstrates the company’s core values and applies them in performance of responsibilities.\nGets Results \nDevelops and maintains an orderly and efficient approach to assignments.\nApplies attention to detail and quality approach to assignments.\nOrganizational Management \nSupports relationships with other functions relative to Project Controls.\nBuilds collaborative relationships with other organizations.\nExhibits confidence and positive attitude about the project and the company.\nPursues Self Development \nDemonstrates energy and commitment for continuous self-improvement.\nLearns to perform a task through on the job training and asking questions. \nSafety Consciousness \nKnows and applies safety policies and procedures. \nTechnical Skills \nReviews expenditures for coding accuracy.\nUpdates commitment log for purchase orders and subcontracts.\nAssists in the development of information to support the trending and forecasting processes.\nProvides support as required to facilitate preparation of information for progress measurement.\nExposure to rudimentary earned value information and its application.\nAssists with gathering information from the accounting system for tracking actual cost information.\nExposure to the procurement process and the relationship to Project Controls responsibility.\nSupports project change order process and gains insight to the rationale and requirements concerning its importance.\nEducation and/or Experience\nAssociates degree or bachelor’s degree or demonstrated equivalent technical training.\nA minimum of six years of experience in engineering, architecture, project administration, procurement, and construction projects.\n\nMust be a US Citizen or a Permanent Resident\nOther Skills and Abilities\nMust be proficient in Word, Excel and Outlook (current BRPH version), with some knowledge in PowerPoint and Adobe.\nMust have good human relations skills, including the ability to effectively direct and relate to other people positively.\nExcellent verbal and written communication skills required.\nPhysical Requirements\nSpecific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus.\nReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. \nThis job description may be changed to include new responsibilities and tasks or change existing ones as management deems necessary.\nEOE, including Disability/Vets","description_format":"text","description_chars":7482,"description_truncated":false,"requirements":{"experience_years_min":6,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":true,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Engineering 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