{"id":4208655,"url":"https://alion.io/job/brycetech-administrative-support-specialist","title":"Administrative Support Specialist","company":{"id":6767,"name":"BryceTech","domain":"brycetech.com","url":"https://alion.io/company/brycetech","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":75,"open_postings":6,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":29,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Customer Success","role_family":"Customer Success","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Port Hueneme, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":35000,"max":65000,"currency":"USD","period":"year","gross":null,"usd_annual":65000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-12T20:55:44Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-13T07:01:42Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"BryceTech is a trusted leader in complex technology domains, delivering data-driven solutions in aerospace, biosecurity, and defense. We specialize in systems engineering, advanced analytics, R&D programs, and strategic advisory support. Our clients - including NASA, DoW, HHS, DHS, and other civil and national security agencies - rely on us to drive mission success and accelerate innovation.\nBryceTech has been recognized in the Washington Technology Fast 50 ranking of top high-growth small businesses for five consecutive years and received a GovCon Contractor of the Year Award in 2025, underscoring our strong growth, competitive positioning, and excellence in federal contracting. With a proven track record of winning sought-after contracts, scaling high-performance teams, and executing on critical government missions, BryceTech presents a compelling opportunity for strategic partnerships in the GovCon space.\n BryceTech is seeking Administrative Assistants to provide a range of administrative support, including scheduling meetings, managing correspondence, maintaining files, and preparing documents. This role requires proficiency with Microsoft Office software and strong organizational skills to ensure smooth office operations for the Naval Surface Warfare Center, Port Hueneme Division (NSWC PHD).\nResponsibilities\nProvide administrative support to US Navy program offices, acquisition teams, and government personnel.\nManage calendars, schedule meetings, coordinate appointments, and resolve scheduling conflicts.\nPrepare meeting agendas, briefing materials, attendance rosters, minutes, and action-item trackers.\nCoordinate meetings, working groups, program reviews, conferences, and executive engagements.\nTrack action items, suspense dates, taskers, correspondence, and required responses to ensure timely completion.\nDraft, format, proofread, and distribute correspondence, memoranda, reports, presentations, spreadsheets, and other program documentation.\nMaintain organized electronic and hard-copy files in accordance with organizational procedures and records-management requirements.\nManage document repositories, shared drives, collaboration sites, and program administrative databases.\nSupport the preparation and coordination of official correspondence, staffing packages, decision memoranda, and routing documents.\nReview administrative documents for accuracy, completeness, formatting, and compliance with applicable procedures.\nReceive, organize, distribute, and track incoming and outgoing correspondence, deliverables, and other program materials.\nMaintain distribution lists, contact directories, organizational charts, calendars, and other administrative records.\nAssist with travel planning, travel authorizations, expense documentation, and related administrative requirements.\nSupport visitor access, meeting-room reservations, facility coordination, and security-related administrative processes.\nCoordinate onboarding and offboarding activities, including access requests, equipment inventories, workspace assignments, and orientation materials.\nMaintain personnel, training, certification, equipment, and administrative tracking logs, as authorized.\nAssist with timekeeping, leave tracking, staff rosters, performance-reporting inputs, and other routine personnel-support activities.\nSupport procurement and administrative purchasing activities, including preparing requests, tracking orders, and maintaining supporting documentation.\nAssist with government and contractor badge, account, system-access, and information-technology support requests.\nCompile data and prepare recurring administrative, staffing, workload, and program-support reports.\nDevelop and maintain spreadsheets, trackers, dashboards, templates, and other tools that improve administrative efficiency.\nSupport the preparation and coordination of leadership briefings, staff meetings, and executive-level engagements.\nCoordinate administrative inputs from program, engineering, logistics, contracting, financial management, and other functional teams.\nRespond to routine inquiries and direct requests to the appropriate program or functional representative.\nHandle sensitive, controlled, and proprietary information in accordance with applicable policies and procedures.\nAssist with audit, inspection, records-review, and information-request activities by locating and organizing supporting documentation.\nMonitor office supplies, equipment, furnishings, and other administrative resources; initiate replenishment or service requests as needed.\nIdentify administrative process improvements and recommend standardized procedures, templates, and tracking methods.\nProvide professional customer service and maintain effective working relationships with government personnel, contractors, military stakeholders, and external organizations.\n Required Qualifications\nBachelor's degree in business administration, economics, public policy or a related field\nExperience and demonstrated ability to provide support to executives, including meeting coordination, correspondence, calendar scheduling, quality assurance of written reports, and spreadsheet creation/maintenance\nStrong analytical, organizational, problem-solving, and written communication skills\nProficiency with Microsoft Excel and other Microsoft Office applications\nAbility to obtain and maintain an Active Secret security clearance, if required for the position\n BryceTech offers a full range of benefits, including competitive salary, a comprehensive health plan including dental and vision coverage, company-paid life & disability insurance policies, 401(k) plan with company match, and an educational reimbursement program.\nAll your information will be kept confidential according to EEO guidelines.","description_format":"text","description_chars":5775,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":true,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Space Services","Management Consulting"],"lifecycle":[{"event":"open","at":"2026-11-13T00:23:09Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":27,"reasons":["conf:5","win:early"],"computed_at":"2026-11-13T12:49:48Z"},"pay":{"stated_usd_annual":65000,"is_top_pay":false},"html_url":"https://alion.io/job/brycetech-administrative-support-specialist","json_url":"https://alion.io/job/brycetech-administrative-support-specialist.json","meta":{"generated_at":"2026-11-13T12:49:48Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":25791,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":6767},"rest":"https://alion.io/mcp/rest/get_company?id=6767"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbrycetech-administrative-support-specialist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbrycetech-administrative-support-specialist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbrycetech-administrative-support-specialist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/brycetech-administrative-support-specialist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbrycetech-administrative-support-specialist"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4208655}},{"tool":"search_jobs","arguments":{"company":"brycetech.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4208655},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); 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