{"id":1459039,"url":"https://alion.io/job/building-performance-institute-inc-executive-assistant","title":"Executive Assistant","company":{"id":1906285,"name":"Building Performance Institute, Inc.","domain":"bpi.org","url":"https://alion.io/company/bpi-org","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":{"grade":"A","score":94,"open_postings":4,"ghost_share":0,"stale_share":0.25,"repost_share":0,"time_to_fill_p50_days":39,"computed_at":"2026-10-24T06:02:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Detroit, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":40000,"max_usd":76000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1977},"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-08-26T00:00:00Z","employer_posted_date":"2026-08-26","last_verified_at":"2026-10-25T00:40:40Z","board_verified":true,"closed_at":null,"days_open":60,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":60},"description":"The Executive Assistant will provide Administrative Support to officers of SEEL, LLC. The Executive Assistant will also provide support to deliver projects within a specified timeline and within budget. Under the direction of a SEEL Officer, this key position within SEEL’s leadership team will support varying program needs including, but not limited to administration, program and project development, support request for proposal teams, research activities and contract management. Some of the key tasks will be to disseminate project information, participate in project-related work groups, lead committees, prepare PowerPoint and other MS Office Documents and support company-wide initiatives. This person will also work with subject matter experts as well as contacts in sales, finance, legal, and business development to gather key information as needed to support their role.\nDUTIES AND RESPONSIBILITIES\nProject Management support for the closure and delivery of projects within the organization.\nResponsible for thoroughly understanding the full array of SEEL products and services in order to fully and effectively represent SEEL to our clients or potential clients during the bid and proposal process.\nConserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.\nSupports, develops and gives presentations to assist in program delivery and execution.\nAdministrative duties such as coordination of projects, scheduling of meetings, coordination of sub-contractors and client scheduling, conference rooms, conference calls, etc.\nSuccessfully manage resources from cross-functional operations to successfully close out projects.\nManage program tasks with minimal oversight; work with team members to share information and resources; develop project materials and tools; and support the preparation of status reports for our clients and executive management.\nActs as proposal administrative project lead to support task assignment and completion schedules.\nFacilitates kickoff and structuring meetings, preparing proposal status meetings, review meetings and secures final approval for submission.\nResearches, proofreads and edits proposal text for proper grammar, spelling, comprehension and style.\nProduces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.\nConserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.\nMaintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.\nRepresents the executive by attending meetings in the executive's absence; speaking for the executive.\nWelcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.\nMaintains customer confidence and protects operations by keeping information confidential.\nEnsures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.\nMaintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.\nContributes to team effort by accomplishing related results as needed.\nSKILLS/ABILITIES\nRequires excellent verbal and written communication skills\nStrong detail orientation, analytical and general business skills\nStrong Administration, Motivation and Presentation skills\nSolid Project Management Skills.\nAbility to anticipate challenges, plan for solutions and garner the support needed to make deadlines.\nStrong analytical skills.\nDemonstrated ability to meet tight deadlines and flexibility to change priorities\nProficiency with Microsoft Office applications (Word, PowerPoint, Excel, Outlook, etc.)\nProven ability to work closely with a diverse group of executives.\nBe able to work well independently, manage time effectively, be self-directed and able to writeoriginal content as well as refine and compile information from appropriate boilerplate and technical documents.\nAbility to prioritize activities, meet deadlines and manage multiple tasks, from program planning to client meetings.\nMINIMUM REQUIREMENTS\nBachelor’s degree (preference in administration, business or environmental science); Associates will be acceptable with at least 4 years of experience.\nAbility to Travel.\n2+ years’ experience supporting executive level program support members.\nAbility to develop and deliver excellent client-facing presentations.","description_format":"text","description_chars":4841,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Education","Energy Efficiency","E-learning"],"lifecycle":[{"event":"open","at":"2026-09-29T11:16:27Z"}],"visa":[],"liveness":{"score":27,"band":"fade","label":"Fading","p_open":1,"p_active":0.601,"p_room":0.45,"age_days":59,"expected_fill_days":39,"reasons":["conf:0","win:tail"],"computed_at":"2026-10-24T06:02:35Z"},"pay":null,"html_url":"https://alion.io/job/building-performance-institute-inc-executive-assistant","json_url":"https://alion.io/job/building-performance-institute-inc-executive-assistant.json","meta":{"generated_at":"2026-10-25T03:43:04Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4846,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1906285},"rest":"https://alion.io/mcp/rest/get_company?id=1906285"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbuilding-performance-institute-inc-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbuilding-performance-institute-inc-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbuilding-performance-institute-inc-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/building-performance-institute-inc-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbuilding-performance-institute-inc-executive-assistant"}]}