{"id":3282548,"url":"https://alion.io/job/bullfinch-recruitment-client-administrator","title":"Client Administrator","company":{"id":4418538,"name":"Bullfinch Recruitment","domain":"bullfinchrecruitment.com","url":"https://alion.io/company/bullfinchrecruitment","size_band":"201-500","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":{"grade":"B","score":75,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":27,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Douglas, Isle of Man"],"countries":["IM"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-26T12:21:17Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-11-03T02:03:13Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"Client Administrator\nAbout the Role\nThe Client Administrator will support the delivery of services to Private Wealth and Corporate clients by providing administrative and operational assistance across multiple jurisdictions.\nResponsibilities include transaction preparation, maintaining client and entity records, document management, filing and periodic review support. The role will also involve regular coordination with international colleagues to support client-related activities and operational requirements.\nDue to the international nature of the role, working hours will be 11:00am-8:00pm to support business operations and collaboration with colleagues across different jurisdictions.\nKey Responsibilities\nPrepare checklists for distributions, payments, dividends, onboarding and entity closures, collating supporting documentation for review and approval.\nPrepare bank account opening documentation.\nPrepare documentation relating to trigger events and routine trust and corporate administration activities.\nDraft emails and letters relating to aged debt follow-ups, requests for registered office questionnaires, economic substance forms and outstanding or expired KYC documentation.\nProvide administrative support for credit notes and related finance matters where required.\nEnter and maintain new and existing client and entity data within administration systems, ensuring records remain accurate and up to date.\nSupport pre-review and periodic file reviews by collating documentation, updating records and identifying missing information.\nMaintain electronic client records in accordance with records management policies, procedures and internal guidance.\nCollate and organise documentation for internal and external audit requests.\nAssist with preparing routine and standard-form minutes, ensuring supporting documentation is available for review and approval.\nAssist with confirming, updating and filing relevant client and entity data.\nMonitor assigned operational tasks and promptly escalate delays, discrepancies, missing documentation or potential control issues.\nSupport operational projects and process improvements, undertaking other appropriate administrative duties as required.\nSystems and Technology\nExperience with the following systems would be advantageous:\nClient and entity administration systems.\nElectronic document management and filing platforms.\nMicrosoft 365, including Outlook, Word, Excel and Teams.\nAbout You\nSkills and Experience\nRelevant experience in trust, corporate, fiduciary, financial services or professional services administration and operations.\nExperience supporting trust and/or corporate administration within a regulated or control-focused environment is desirable.\nStrong attention to detail and a methodical approach to checklists, data entry, filing and record maintenance.\nGood organisational and prioritisation skills, with the ability to manage recurring tasks and meet deadlines.\nA flexible and supportive approach, with a willingness to assist colleagues and contribute to the wider team.\nExcellent written and verbal communication skills, with the ability to work effectively with colleagues across international offices.\nGood IT skills and confidence using electronic document management systems and Microsoft 365.\nA dependable and collaborative approach, with a commitment to accuracy, confidentiality, data integrity and continuous improvement.\nQualifications and Development\nA relevant administrative, business or financial services qualification is advantageous but not essential.\nThe successful candidate should demonstrate a willingness to develop their knowledge of trust and corporate administration and undertake relevant training and professional development.\nAbout the Company\nOur client is an established international provider of fund, corporate and private wealth services, supporting a diverse range of clients and industries worldwide.\nThe business focuses on professional service delivery, effective governance, strong client relationships and continuous improvement.\nThe Location\nThe role is based in Douglas, Isle of Man, with convenient access to the town centre, local shops, restaurants and other amenities.\nThe business also places importance on employee wellbeing, community involvement and creating a positive working environment.","description_format":"text","description_chars":4323,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Professional development"],"hiring_locations":[{"name":"Isle of Man","iso":"IM","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-26T17:12:25Z"}],"visa":[],"liveness":{"score":54,"band":"ok","label":"Likely open","p_open":1,"p_active":0.542,"p_room":1,"age_days":6,"expected_fill_days":27,"reasons":["conf:2","agency","velocity","win:early"],"computed_at":"2026-11-02T06:13:15Z"},"pay":null,"html_url":"https://alion.io/job/bullfinch-recruitment-client-administrator","json_url":"https://alion.io/job/bullfinch-recruitment-client-administrator.json","meta":{"generated_at":"2026-11-03T03:35:42Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4916,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4418538},"rest":"https://alion.io/mcp/rest/get_company?id=4418538"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbullfinch-recruitment-client-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbullfinch-recruitment-client-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbullfinch-recruitment-client-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/bullfinch-recruitment-client-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbullfinch-recruitment-client-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3282548}},{"tool":"search_jobs","arguments":{"company":"bullfinchrecruitment.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3282548},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}