{"id":3117012,"url":"https://alion.io/job/bureau-veritas-development-services-coordinator","title":"Development Services Coordinator","company":{"id":2900558,"name":"Bureau Veritas","domain":"bureauveritas.com","url":"https://alion.io/company/bureauveritas-com-co","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":{"grade":"A","score":97,"open_postings":9,"ghost_share":0,"stale_share":0.333,"repost_share":0,"time_to_fill_p50_days":14,"computed_at":"2026-10-25T05:49:26Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":45000,"max_usd":82000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":140},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-22T22:24:18Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-24T17:05:15Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"A WORLD LEADER IN TESTING, INSPECTION & CERTIFICATION SERVICES\nBureau Veritas offers dynamic, exciting employment opportunities with an attractive salary/benefit package and an opportunity to play a vital role with a global organization. If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.\nBureau Veritas is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, citizen status, sexual orientation, genetics, status as a protected veteran, or any other non-job-related characteristics.\nThis position is responsible to ensure equal opportunity in employment in that all persons are treated equally and on the basis of merit, in decisions regarding selection, placement, promotions, training, work assignments, transfers and other personnel actions.\nCity: Remote\nState: Texas\nJOB DESCRIPTION\nPOSITION: Development Services Coordinator\nREPORTS TO: Director of Development Services\nJOB SUMMARY:\nThe Development Services Coordinator provides administrative, project management, contract, client, and operational support across Bureau Veritas's Development Services Division. The position supports Short-Range Services, Long-Range Services, and Private Development, including Planning, Engineering, Public Works, Compliance and Resource Development, GIS, and Asset Management.\nReporting directly to the Division Director, the Coordinator serves as the primary operational support resource responsible for maintaining organized project records, tracking deadlines, facilitating communications, coordinating deliverables, supporting financial administration, and ensuring the efficient movement of projects from initiation through completion.\nThe position plays an important role in supporting municipal contracts and private development projects while facilitating coordination with Bureau Veritas's Commercial and Residential Building teams for plan review, permitting, and inspection services.\nThe Coordinator works closely with division leadership, branch managers, technical personnel, business development representatives, and corporate support departments to maintain consistent procedures, improve operational efficiency, and ensure a responsive client experience.\nESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:\n1. Project Management and Administrative Coordination\nEstablish, organize, maintain, and close projects within Bureau Veritas project management and document management systems.\nMaintain accurate project records, including assigned personnel, scopes of work, schedules, milestones, deliverables, budgets, and client deadlines.\nCoordinate project intake, internal assignments, staff schedules, project meetings, and client communication.\nDevelop and maintain project tracking reports, status summaries, action-item logs, meeting agendas, and meeting minutes.\nMonitor active project schedules and communicate approaching deadlines, incomplete assignments, and outstanding deliverables to appropriate personnel.\nTrack development applications, subdivision and zoning reviews, public hearings, permit milestones, infrastructure inspections, regulatory compliance deadlines, and project closeout requirements.\nAssist technical staff and project managers with document preparation, distribution, and follow-up coordination.\nSupport multiple municipal and private development projects simultaneously while maintaining consistent organization and accountability.\n2. Client Relations and Communication\nServe as a central point of contact for routine client communications, scheduling, project status requests, and administrative inquiries.\nCoordinate communication between municipal clients, private developers, consultants, technical staff, and division leadership.\nSchedule and organize client meetings, project coordination calls, public meetings, and internal operational discussions.\nPrepare routine correspondence, meeting summaries, project updates, and follow-up communications.\nMaintain current municipal client contact information, organizational records, and contract assignments.\nAssist with tracking client requests, service issues, and outstanding action items to ensure timely resolution.\nSupport consistent communication standards and professional client service across all division branches.\n3. Contract Administration, Proposals, and Financial Support\nMaintain organized contract records, including executed agreements, scopes of services, amendments, task orders, purchase orders, authorizations, insurance requirements, and renewal dates.\nTrack contract milestones, expiration dates, renewal opportunities, and required administrative actions.\nAssist with preparation of proposals, qualifications packages, fee schedules, scope documents, staffing plans, and supporting exhibits.\nCoordinate proposal deadlines, required documentation, internal approvals, and final submissions.\nMaintain records of project budgets, authorized contract amounts, billing milestones, and changes in project scope.\nCoordinate with project managers and billing personnel to prepare invoice support documentation, including project activity summaries, time records, reimbursable expenses, and client billing information.\nAssist with reconciliation of project tracking information against billing records and authorized scopes.\nMonitor outstanding billing documentation and coordinate invoice-related follow-up with appropriate personnel.\nMaintain dashboards identifying active contracts, pending proposals, prospective opportunities, project workload, and revenue-related activities.\nProvide administrative support for monthly, quarterly, and annual operational reporting.\n4. Technical Project Delivery and Document Control\nCoordinate the routing of applications, plans, reports, technical reviews, inspection documentation, and project correspondence among assigned professionals.\nMaintain standardized electronic project files for Planning, Engineering, Public Works, Compliance, GIS, and Asset Management assignments.\nTrack review cycles, resubmittals, outstanding comments, approval milestones, and deliverable completion.\nSupport the preparation and distribution of technical review letters, staff reports, project summaries, meeting packets, and client deliverables.\nPerform administrative quality-control checks to verify project names, dates, document versions, attachments, formatting, and distribution information.\nAssist with coordination of required public notice and hearing procedures, including notification schedules, publication deadlines, mailing lists, agenda materials, and confirmation records.\nOrganize project documentation to support municipal recordkeeping, regulatory compliance, and contractual requirements.\nCoordinate project closeout activities, including final documentation, outstanding deliverables, billing support, and file archiving.\n5. Building Division Coordination and Project Handoffs\nCoordinate transitions from Development Services to Bureau Veritas's Commercial and Residential Building teams.\nMaintain standardized project handoff procedures and documentation requirements.\nAssemble project handoff packages containing approved scopes, client contacts, project descriptions, regulatory approvals, infrastructure status, and outstanding project conditions.\nCoordinate communications between planning, engineering, inspection, public works, and building review personnel.\nTrack projects requiring subsequent commercial or residential plan review, building permitting, or inspection services.\nAssist in identifying opportunities for additional Bureau Veritas services during project transitions.\nMaintain records of completed handoffs and monitor outstanding coordination items to support uninterrupted client service.\n6. Division Operations and Process Improvement\nMaintain standardized folder structures, file naming conventions, document templates, project tracking systems, and administrative procedures.\nAssist in developing, documenting, and implementing standard operating procedures across Development Services branches.\nSupport implementation and maintenance of SharePoint, Microsoft Teams, project management platforms, CRM systems, and other operational tools.\nMaintain division-wide dashboards for staffing assignments, project status, client activity, deadlines, and operational performance.\nIdentify administrative inefficiencies, missing information, workflow delays, and opportunities for process improvement.\nCoordinate shared administrative resources and information among branch managers and technical teams.\nAssist division leadership with operational planning, reporting, scheduling, and special projects.\nMaintain the confidentiality and integrity of client records, contractual documents, and internal business information.\n7. Business Development and Marketing Support\nMaintain municipal and private-sector client databases, contact lists, prospect records, and business development tracking information.\nAssist with development of capability statements, marketing materials, qualifications packages, and proposal presentations.\nCoordinate administrative aspects of conferences, professional events, client meetings, and business development activities.\nTrack prospective contracts, follow-up actions, proposal submissions, and client engagement activities.\nAssist with compiling supporting information for service expansion, staffing plans, and division growth initiatives.\nCoordinate with Bureau Veritas business development and marketing personnel to ensure consistent communication and presentation of Development Services capabilities.\nKNOWLEDGE, SKILLS AND ABILITIES\nKnowledge of administrative and project coordination practices within professional services, municipal government, engineering, planning, construction, or related environments.\nStrong organizational skills with the ability to manage multiple projects, competing priorities, and overlapping deadlines.\nAbility to maintain accurate project records, contract information, billing documentation, and operational reports.\nProficiency in Microsoft Office applications, including Word, Excel, Outlook, Teams, and PowerPoint.\nWorking knowledge of SharePoint, electronic records management, and project tracking systems.\nAbility to develop and maintain spreadsheets, project dashboards, status reports, and document control systems.\nStrong written and verbal communication skills and the ability to interact professionally with municipal clients, developers, technical personnel, and corporate departments.\nKnowledge of basic contract administration, proposal coordination, and project billing procedures.\nAbility to identify discrepancies, missing documentation, overdue assignments, and potential coordination issues.\nStrong attention to detail and accuracy in document preparation, project tracking, and administrative quality control.\nAbility to work independently in a remote environment while supporting a geographically distributed team.\nAbility to handle confidential business, contractual, financial, and client information appropriately.\nAbility to adapt to new systems, procedures, and changing operational priorities.\nMINIMUM QUALIFICATIONS:\nAssociate degree or bachelor's degree in Business Administration, Management, Communications, Project Management, Organizational Leadership, or a related field.\nEquivalent combinations of relevant education, training, and professional experience may be considered.\nThree (3) years of progressively responsible experience in project coordination, administrative support, business operations, client relations, team coordination, or organizational management.\nLICENSES AND CERTIFICATIONS:\nPossesses valid Texas Class “C\" license when hired.\nPREFERENCES:\nExperience working 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