{"id":3715504,"url":"https://alion.io/job/bureau-veritas-proposal-coordinator","title":"Proposal Coordinator","company":{"id":2900558,"name":"Bureau Veritas","domain":"bureauveritas.com","url":"https://alion.io/company/bureauveritas-com-co","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":{"grade":"A","score":100,"open_postings":24,"ghost_share":0,"stale_share":0.125,"repost_share":0.042,"time_to_fill_p50_days":21,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":38,"max":null,"currency":"USD","period":"hour","gross":null,"usd_annual":76000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Adobe Photoshop","optional":false},{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-04T00:35:38Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-05T16:57:54Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"A WORLD LEADER IN TESTING, INSPECTION & CERTIFICATION SERVICES\nBureau Veritas offers dynamic, exciting employment opportunities with an attractive salary/benefit package and an opportunity to play a vital role with a global organization. If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.\nBureau Veritas is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, citizen status, sexual orientation, gender identity, genetics, status as a protected veteran, or any other non-job-related characteristics.\nThis position is responsible to ensure equal opportunity in employment in that all persons are treated equally and on the basis of merit, in decisions regarding selection, placement, promotions, training, work assignments, transfers and other personnel actions.\nCity: Remote\nState: Remote\nJob Summary\nResponsible for the overall coordination and development of customized proposals, statement of qualifications, and requests for information in response to requests for the commercial and government market segments.\nCore Essential Duties and Responsibilities\nLeads the Request for Proposal (RFP) response pipeline by attending all planning meetings and providing answers to questions asked in RFP (other than pricing) with input from the leadership team regarding competitors and examples of comparable work.\nInterfaces with staff at all levels of the organization as well as clients and partners.\nPlanning assembly and delivery of proposal documents to include preparing action lists and timing of tasks to be completed.\nScheduling and tracking production of proposals/qualifications packages to meet deadlines, including production efforts.\nResponsible for handling all aspects of the customized business proposal submittal, including coordination and submittal processes.\nAssess all RFP communications and responses for clarity, formatting, accuracy, consistent presentation, conform Tables of Contents to pagination, and assemble to create pdf for submittal\nManage the RFP timeline and own the RFI & RFP deliverable and submittal in client portal.\nNeed to meet submission deadlines.\nActively involved in the development and maintenance of marketing collateral, including but not limited to project sheets, resumes, presentation slides, and other marketing materials.\nPrioritize and manage multiple projects simultaneously; following through on issues in a timely manner.\nCreate simple proposals using established template formatting and clarifications, proofread submitted proposals for clarity, spelling, punctuation, grammar, and consistent presentation.\nCreate project/program organizational charts according to personnel named by leadership team.\nManaging project, client, and consultant data in firm-wide databases.\nParticipate in post-award debriefings and revise proposal strategies as appropriate.\nAssist the marketing team with other projects as needed.\nRequest Certificate Of Insurance (COI).\nProduce and maintain project case studies across all industries and projects coordinating between sales and project management teams, adding photos, interviewing clients, and managing SharePoint updates. Keep proposals updated with the latest language, terms and conditions, and fee increases.\nFacilitate Vendor Registrations through client portals.\nCore Essential Duties and Responsibilities continued\nCreate and update presentation folders, working with in-house designer for content, and manage the printing and distribution.\nExemplify exceptional proofreading skills by exhibiting attention to detail, knowledge of correct spelling, grammar, and punctuation.\nOrganize all technical marketing communications material according to set standards regarding order, clarity, conciseness, style, formatting, and terminology.\nMaintain events planning spreadsheet, register attendees, provide hard-copy bound printouts of presentation deck, and ship/materials/giveaways.\nResponsible for organizing all technical material and completing writing assignments according to set standards regarding order, clarity, conciseness, style, and terminology. Assisting with the formatting, reproduction, and distribution of technical material.\nMaintaining clear and accurate attendance, leads and budget records of past events and cost forecasts for upcoming events.\nPreparing marketing literature and convention support materials. Attending conventions and trade shows. Involved in the development of marketing materials for special projects.\nProtects operations by keeping company information confidential.\nDelivers outstanding customer service through timely response and proactive solutions to clients’ needs.\nDemonstrates BV’s guiding principles in support of the company's strategic goals.\nFollows all documented policies, Standard Operating Procedures, and Work Instructions applicable to the position and support of BV's quality standards and strategic initiatives.\nMaintains safe and clean work area by complying with all procedures, rules, and regulations.\nMay be required to work overtime with prior authorization from supervisor.\nMust be able to meet the physical demands of the job.\nRole Specific Essential Duties and Responsibilities\nDeveloping and maintaining government standard forms 330 Architect and Engineer qualifications statement.\nManage contracts and other client specific documents.\nLiaison between divisional departments, legal, and partners.\nSupervisory Responsibilities\nThis job does not have specific supervisory responsibilities.\nSkills\nAbility to write reports, business correspondence, and standard operating procedures.\nAbility to effectively present information and respond to questions from clients, peers, and technical field staff.\nAbility to define problems, collect data, establish facts, and draw valid conclusions.\nAbility to interpret an extensive variety of instructions and deal with several abstract and concrete variables.\nProficiency in operating a computer and using word processing, spreadsheet, and project management software.\nSalesforce experience preferred.\nStrong working knowledge of Adobe Creative Suite (InDesign, Illustrator, Photoshop) and Microsoft Office Suite preferred.\nTime management skills.\nActive listening skills.\nCritical thinking skills.\nProblem-solving skills.\nOral and written communication skills.\nCompetencies\nAbility to work independently and as part of a team.\nAbility to work in a constant state of alertness and in a safe manner.\nAbility to successfully work from a remote location.\nAbility to meet the physical requirements of the position.\nMust have a cell phone and supply your own internet service.\nEducation, Certifications, and Experience\nBachelor's degree (B.A. or B.S.) from four-year college or university in Marketing, Communications, Business, or related field is preferred. 2+ years of marketing/proposal experience within architecture, engineering, or construction industries\nPhysical and Environmental Conditions\nWork schedules may vary based on business needs, including location, time zone, client schedules, staffing needs, and operational demands. The position may require changes to scheduled start and end times and, where applicable, the number of hours scheduled each day or week.\nWhile performing the office/offsite duties of this job, the employee is required to:\nOperate a computer (up to 100% of workweek)\nRegularly required to use hands.\nRepetitive use of hands/fingers for keyboard interaction (frequently)\nTalk and hear\nFrequently required to stand, walk, sit, talk and hear.\nOccasionally required to reach with hands and arms, climb or balance, and stoop, kneel, crouch, or crawl.\nMust occasionally lift and/or move up to 10 pounds.\nSpecific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.\nThe noise level in the home or company office environment is usually quiet.\nAbility to successfully work from a remote location and report to an office or other work location as required.\nTravel Requirements\nNot required.\nBenefits\nAt Bureau Veritas, we are dedicated to ensuring our employees receive fair and competitive pay, accompanied by comprehensive health and wellness benefits.\nHere's a breakdown of what we provide:\nStarting hourly rate: $38.00 per hour+\nOur Health and Welfare Benefits are designed to meet your needs, with eligibility starting on your first day of employment:\nMedical, Dental, and Vision coverage\nCompany-matched Retirement plan\nGenerous Paid Time Off and Company Holidays\nLife Insurance and AD&D coverage\nShort-Term Disability (STD) and Long-Term Disability (LTD)\nOptional life and pet insurance\nEAP and Total Wellbeing Lifestyle Programs\nTuition Assistance and/or Professional Development\nEmployee Discounts\nThis information is transparently provided in adherence to several state and local Equal Pay and Pay Transparency Laws.\nJoin us at Bureau Veritas, where your well-being and professional growth are our top priorities.\nIf you are an individual with a disability and you would like us to assist you with searching the Careers Page site for employment opportunities and/or assistance with completing your profile and application, please contact us at 1-888-357-7020 or email us with your request to .\nWe are happy to assist you and encourage you to consider Bureau Veritas for your next great career opportunity!\nIf you would like additional information regarding Bureau Veritas' federal obligations in regards to equal employment opportunity, please click the link below:\nhttps://www.dol.gov/agencies/ofccp/posters","description_format":"text","description_chars":9845,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Life insurance","Professional development","Retirement plans"],"hiring_locations":[{"name":"United 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