{"id":3252062,"url":"https://alion.io/job/burj-line-builders-executive-assistant","title":"Executive Assistant","company":{"id":668730,"name":"Burj Line Builders","domain":"burjlinebuilders.com","url":"https://alion.io/company/burjlinebuilders","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Teamtailor","truth_index":{"grade":"A","score":100,"open_postings":6,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":30,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Doha, Qatar"],"countries":["QA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":74000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2855},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-25T20:36:41Z","employer_posted_date":"2026-10-25","last_verified_at":"2026-11-01T01:54:58Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Executive Assistant\nLocation: Doha, Qatar\nEmployment Type: Full-time\nJoining Requirement: Immediate Joiner Preferred\nJob Summary\nWe are seeking an experienced, highly organized, and proactive Executive Assistant to provide high-level executive and operational support to the CEO and Executive Office, with additional responsibilities in procurement, tender coordination, contract administration, and financial documentation.\nThe ideal candidate will have experience supporting C-level executives, handling confidential business matters, coordinating with multiple departments and subsidiaries, and managing time-sensitive executive and procurement activities. The role requires excellent communication, discretion, attention to detail, and the ability to manage competing priorities in a fast-paced business environment.\nThe successful candidate will work closely with the CEO, Finance, E&T, Operations, and other relevant stakeholders to ensure efficient coordination, timely approvals, and smooth execution of executive office activities.\nKey Responsibilities\n1. Executive & C-Level Support\nProvide comprehensive administrative and executive support to the CEO and Executive Office.\n\nManage executive calendars, appointments, meetings, travel arrangements, and related logistics.\n\nPrepare and review executive correspondence, reports, presentations, meeting agendas, and confidential documents.\n\nCoordinate board meetings, executive meetings, and stakeholder communications.\n\nTrack meeting action points, pending decisions, and outstanding tasks, ensuring timely follow-up and completion.\n\nHandle sensitive contracts, financial information, HR matters, and executive communications with the highest level of confidentiality.\n\nCoordinate with internal and external stakeholders on behalf of the Executive Office.\n\n2. Procurement & Tender Coordination\nAssist in preparing, reviewing, and coordinating tenders, Requests for Proposals (RFPs), Requests for Quotations (RFQs), Bills of Quantities (BOQs), and commercial submissions.\n\nCoordinate with project teams, suppliers, consultants, and other stakeholders to collect the required documentation.\n\nSupport supplier coordination, vendor documentation, procurement records, and tender submission timelines.\n\nAssist with purchase requisitions, Local Purchase Orders (LPOs), purchase orders (POs), work orders, and procurement approvals.\n\nMonitor tender deadlines, submission requirements, and procurement-related follow-ups.\n\nMaintain accurate and organized procurement files and supplier records.\n\n3. Contract Administration & Financial Coordination\nAssist with contract preparation, document review, tracking, filing, and renewal follow-ups.\n\nCoordinate with Finance and Operations regarding invoices, payment documentation, LPOs, work orders, and approval requirements.\n\nMonitor pending financial and contractual approvals and follow up with the relevant departments.\n\nEnsure documents are properly organized, accurately recorded, and submitted within established timelines.\n\nSupport document control and compliance with internal procedures.\n\n4. Operations & Cross-Departmental Coordination\nCoordinate activities across the CEO Office, Finance, Operations, and other business units.\n\nSupport administrative requirements across multiple departments or subsidiaries, where required.\n\nMonitor deadlines, deliverables, approvals, and outstanding action items.\n\nLiaise with clients, consultants, suppliers, business partners, and external stakeholders.\n\nSupport management reporting, documentation standardization, and process improvement initiatives.\n\nAssist with special projects, executive events, and other assignments as required by management.\n\nQualifications & Experience\nBachelor's degree in business administration, Management, Office Administration, or a related field.\n\nMinimum 3-5 years of relevant professional experience in executive assistance, senior management support, operations coordination, procurement, or contract administration.\n\nPrevious experience supporting a CEO, Deputy CEO, Managing Director, or other senior executive is highly preferred.\n\nPractical experience in tender documentation, RFPs, RFQs, BOQs, procurement coordination, or contract administration is an advantage.\n\nExperience coordinating LPOs, POs, invoices, work orders, and financial approvals is preferred.\n\nExperience working across multiple departments, subsidiaries, or business units is an advantage.\n\nExcellent written and verbal communication skills.\n\nStrong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.\n\nFamiliarity with ERP systems, document management systems, or electronic signature platforms is an advantage.\n\nKey Competencies\nExecutive-level communication and professional judgment.\n\nHigh level of confidentiality and integrity.\n\nExcellent organizational and time-management skills.\n\nStrong attention to detail and document accuracy.\n\nEffective stakeholder management and cross-departmental coordination.\n\nProactive follow-up, accountability, and problem-solving.\n\nAbility to manage multiple priorities and meet tight deadlines independently.\n\nPreferred Candidate Profile\nCandidates with experience in Qatar and familiarity with local business practices are preferred.\n\nCandidates with a combination of C-level executive support and procurement or contract administration experience will be given priority.\n\nCandidates available to join immediately or within a short notice period are strongly 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