{"id":3749609,"url":"https://alion.io/job/burj-line-builders-operations-executive","title":"Operations Executive","company":{"id":668730,"name":"Burj Line Builders","domain":"burjlinebuilders.com","url":"https://alion.io/company/burjlinebuilders","size_band":"1001-5000","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Operations","role_family":"Operations","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Doha, Qatar"],"countries":["QA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"closed","first_seen_at":"2026-11-04T08:29:20Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-05T09:35:55Z","board_verified":false,"closed_at":"2026-11-05T09:35:55Z","days_open":1,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":1},"description":"Job Summary\nWe are looking for a proactive, detail-oriented, and highly organised Operations Executive to oversee and coordinate daily operational activities across the organisation. The role involves managing corporate communications, coordinating tender and proposal submissions, reviewing contracts and corporate documentation, supporting finance and procurement processes, and ensuring effective coordination between departments.\nThe successful candidate will act as a key point of coordination between management, internal departments, clients, suppliers, and external stakeholders. The ideal candidate should demonstrate strong ownership, professional communication skills, commercial awareness, and the ability to manage multiple responsibilities while ensuring operational efficiency and timely delivery.\nKey Responsibilities\n1. Operations Management & Coordination\nCoordinate and oversee day-to-day operational activities to ensure smooth business operations across departments.\n\nMonitor ongoing tasks, priorities, deliverables, and deadlines, ensuring timely completion.\n\nCoordinate cross-departmental activities and follow up on outstanding actions and operational requirements.\n\nIdentify operational challenges and recommend improvements to existing processes and workflows.\n\nSupport management in implementing operational strategies and business objectives.\n\n2. Tenders, Proposals & Business Submissions\nCoordinate, review, prepare, and manage tender submissions, RFPs, RFQs, and commercial proposals.\n\nEnsure all proposal documents, supporting information, and submissions meet specified requirements and deadlines.\n\nLiaise with relevant departments to collect technical, financial, and administrative information for submissions.\n\nReview documentation for accuracy, completeness, consistency, and compliance before submission.\n\nMaintain tender trackers, submission records, and supporting documentation.\n\nFollow up on submitted proposals and coordinate any additional requirements or clarifications.\n\n3. Corporate Communications & Stakeholder Management\nLead and manage official company correspondence, including emails, letters, business communications, and document circulation.\n\nEnsure all external communications are professional, accurate, and aligned with company standards.\n\nCoordinate communication between management, internal departments, clients, suppliers, and external stakeholders.\n\nPrepare business correspondence, reports, presentations, and management updates.\n\nHandle sensitive corporate information and documentation with confidentiality and professionalism.\n\n4. Contracts & Corporate Documentation\nReview, prepare, coordinate, and maintain corporate documents, agreements, contracts, and related records.\n\nCoordinate contract documentation and follow up on reviews, amendments, approvals, and signatures.\n\nEnsure proper document control, version management, filing, and record keeping.\n\nIdentify missing information, inconsistencies, or documentation issues and coordinate necessary corrections.\n\nMaintain organised and accessible corporate records in accordance with internal procedures.\n\n5. Finance & Procurement Coordination\nCoordinate finance- and procurement-related administrative processes, including LPOs, invoices, quotations, and payment tracking.\n\nLiaise with Finance and Procurement teams to monitor pending transactions, approvals, and documentation.\n\nMaintain accurate records of financial and operational documents.\n\nSupport invoice verification, milestone tracking, and payment follow-ups.\n\nAssist in monitoring project-related costs and maintaining relevant operational trackers.\n\n6. Reporting & Management Support\nPrepare operational reports, status updates, trackers, and management presentations.\n\nAnalyse operational information and identify pending actions, delays, and areas requiring attention.\n\nProvide regular updates to management on operational activities, tender submissions, documentation, and outstanding matters.\n\nCoordinate executive meetings, business visits, travel arrangements, and corporate events when required.\n\nSupport management with special projects and operational assignments.\n\nRequirements\nBachelor's degree or diploma in Business Administration, Business Management, Commerce, Operations Management, or a related field.\n\nMinimum 3 years of relevant experience in operations, administration, business coordination, or a similar role.\n\nPrevious experience in tender participation, RFP/RFQ preparation, and proposal submissions is highly desirable.\n\nExperience in reviewing contracts, corporate documents, and official business correspondence.\n\nGood understanding of finance, procurement, invoicing, LPOs, and payment tracking processes.\n\nStrong proficiency in Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint.\n\nExcellent written and verbal English communication skills.\n\nStrong organisational, analytical, and problem-solving abilities.\n\nAbility to coordinate with multiple departments and external stakeholders.\n\nStrong attention to detail and ability to manage confidential information.\n\nCapable of handling multiple assignments, working under pressure, and meeting strict deadlines.\n\nSelf-motivated, responsible, result-oriented, and able to work independently with minimal 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