{"id":1542849,"url":"https://alion.io/job/burson-administrative-assistant","title":"Administrative Assistant","company":{"id":668694,"name":"Burson","domain":"bursonglobal.com","url":"https://alion.io/company/bursonglobal","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":81,"open_postings":62,"ghost_share":0,"stale_share":0.742,"repost_share":0,"time_to_fill_p50_days":42,"computed_at":"2026-10-01T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Toronto, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":27000,"max_usd":48000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":124},"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"AI Agents","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-30T14:27:04Z","employer_posted_date":"2026-09-30","last_verified_at":"2026-10-01T08:36:49Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Who we are:\nBurson, part of WPP, is the global communications leader built to create value for clients through reputation. With highly specialized teams, industry-leading technologies and breakthrough creative, we help brands and businesses redefine reputation as a competitive advantage so they can lead today and into the future. When you work at Burson, you are part of a global community of lifelong learners who thrive at the edge of innovation.\nWPP (LSE/NYSE: WPP) is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company - powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit WPP.com \nFor more information visit bursonglobal.com and follow us on LinkedIn and Instagram.\nAbout the role:\nBurson is looking for a positive, organized and service-oriented Office Administrator to join our Toronto office in a permanent, ongoing role supporting our office, employees and leadership team.\nThis existing opportunity is a hands-on position supporting the day-to-day needs of the office while working closely with our administrative team, executives and the People Team. We are looking for someone who is comfortable working in a fast-paced environment, can quickly pick up ad hoc requests and enjoys creating a welcoming, organized and positive workplace.\nThe successful candidate will be expected to work from our Toronto office a minimum of four days per week.\nKey responsibilities:\nOffice & Administrative Support\nProvide day-to-day administrative and operational support across the Toronto office.\nRespond to ad hoc office requests and help resolve day-to-day needs as they arise.\nWork closely with the existing administrative team on all aspects of office operations and employee experience.\nCoordinate with vendors, building services and other external partners.\nOrder and manage office supplies, refreshments, catering and other office needs.\nPrepare meeting rooms and common spaces for internal and external meetings.\nWelcome and support visitors, clients and colleagues from other Burson and WPP offices.\nHelp ensure the office remains organized, professional and welcoming.\nExecutive & Leadership Support\nProvide day-to-day administrative support to members of the Canadian leadership team.\nManage calendars and coordinate internal and external meetings, appointments and scheduling as required.\nSupport meeting preparation, including agendas, materials, room bookings, catering and other logistics.\nCoordinate travel arrangements, reservations and itineraries as needed.\nSupport expense reporting and other administrative requirements for members of the leadership team.\nAssist with client and executive meetings, including dining arrangements and other hospitality needs.\nAnticipate administrative needs and proactively help leadership manage competing priorities.\nHandle confidential and sensitive information with discretion and professionalism.\nProvide additional ad hoc executive support as needs arise.\nMeetings & Events\nSupport the planning and execution of internal events, staff meetings, client meetings and office celebrations.\nCoordinate catering, refreshments, room set-up, reservations and other event logistics.\nSupport executive and client meetings, including dining arrangements and meeting preparation.\nLiaise with vendors and coordinate deliveries and services.\nPartner closely with the administrative team on office social events and other employee activities.\nPeople & Culture\nSupport the onboarding of new employees, including welcoming new joiners, office tours and workplace familiarization.\nPartner with the People Team and the administrative team on employee events, celebrations and workplace initiatives.\nSupport employee milestones, recognition and gifting activities.\nHelp maintain a welcoming, inclusive and positive office environment.\nPick up additional People & Culture or office-related activities as required.\nWhat You’ll Bring\nApproximately 4+ years of experience in office administration, office coordination, executive support, hospitality or a similar role.\nPrevious experience working in a busy professional office environment.\nExperience providing administrative or executive support to senior leaders.\nStrong organizational skills and excellent attention to detail.\nA proactive, hands-on and service-oriented approach, with a willingness to step in wherever support is needed.\nAbility to manage multiple requests, calendars and changing priorities with minimal supervision.\nStrong interpersonal and communication skills.\nExperience coordinating meetings, catering, vendors, travel and/or events.\nConfidence interacting with senior leaders, clients, visitors and external vendors.\nSound judgment and discretion when handling confidential or sensitive information.\nWorking knowledge of Microsoft Outlook, Teams and the Microsoft Office suite.\nAbility to work from the Toronto office a minimum of four days per week.\nImmediate or near-immediate availability is strongly preferred.\n#LI-YA1\nIn Ontario, the base salary for this position at the time of this posting is indicated below. This range reflects our broader group’s compensation framework across diverse agencies and disciplines. For this specific role at Burson, our offer will be determined within this range based on our internal benchmark, reflecting the specific market conditions for our discipline. Individual compensation varies based on job-related factors, including business needs, experience, level of responsibility and qualifications.\n\nIn addition to the salary range provided, we offer a comprehensive benefits package designed to support our employees’ well-being and professional growth. While specific details may vary by agency, typical benefits include: private medical care, professional development opportunities, training programmes and flexible working arrangements (where applicable). Some agencies may offer additional benefits.\n\"\"\n$39,750—$66,250 CAD\nYou belong at Burson:\nOur vision is for Burson to be the leading ‘academy company’ for creative communications professionals and emerging leaders. We provide a dynamic environment where ambitious colleagues come to elevate their skills, expand their networks, and ultimately, produce the best solutions for today’s leading brands. Our commitment to your growth is reflected in our robust benefits and people programs, which include professional development opportunities, mentorship programs with industry leaders, a vibrant and inclusive company culture fostering collaboration and innovation and packages designed to reward and retain top talent. We invest in our people because we believe their success is our success.\nAt Burson, we’re an agency of learn-it-alls. We recognize that the things we do best, creativity and communications, require a level of nuanced understanding. That’s why it’s imperative for us to hire extraordinarily talented people of all backgrounds and identities. Without that we can’t do the essential work of inspiring bold ideas, fostering constructive dialogue, cultivating meaningful experiences, and driving innovation and creativity for our partners. Your unique point of view-your talent-is what makes you a #BursonPerson, and it’s how we deliver exceptional results for our clients, together.\nWe believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.\nWhen you click the \"Submit Application\" button below, this will send any information you add below to Burson. Before you do this, we think it's a good idea to read through our Recruitment Privacy Policy. California residents should read our California Recruitment Privacy Notice. This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.","description_format":"text","description_chars":8328,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Flexible schedule","Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-30T21:27:57Z"}],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":0,"expected_fill_days":42,"reasons":["conf:8","stale_co","win:early","comp:brand"],"computed_at":"2026-10-01T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/burson-administrative-assistant","json_url":"https://alion.io/job/burson-administrative-assistant.json","meta":{"generated_at":"2026-10-01T12:43:59Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4163,"day_limit":5000,"remaining_today":837,"minute_limit":60,"resets_at":"2026-10-02T00:00:00Z"}}}